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VILLAGE OF GLASFORD MINUTES

 

JANUARY 19, 2012

 

The regularly scheduled meeting of the Village Board of Glasford was convened at 7:00pm.  In attendance were Mayor Rudd, Clerk Stetler, Trustees Allen, Beecham, Frevert, Kingsley, Wall and Whaley. Also in attendance was Chief Harper, Water/Sewer Supt. Roberts, Ordinance Officer Pye, and Tom Robertson, Jr.

 

Motion to accept December 2011 minutes made by Wall, 2nd by Allen.  Roll call… Allen – AYE; Beecham – AYE; Frevert – AYE; Kingsley – AYE; Wall – AYE; Whaley – AYE.  Motion carried.

 

Tom Robertson Jr. representing the Glasford Optimist Club requesting the use of the Tiger Bluffs Park for March 17, 2012 Optimist Club Community Sale.  Discussion followed.  Permission granted to use park.  Robertson expressed concerns on who was in charge for the IB Sports Booster Club and how the Club left the park in a mess after last year’s sale.  Board suggested that at the February 16, 2012 Board meeting that someone from the Optimist Club, IB Sports Booster Club and Masonic Lodge be present to “brainstorm” on how to have the event run more smoothly. 

 

Motion to leave the LED message sign on the southeast corner of the Village Hall, made by Allen, 2nd by Whaley. Roll call… Allen – AYE; Beecham – AYE; Frevert – NAYE; Kingsley – NAYE; Wall – NAYE; Whaley – AYE; RUDD -- AYE.  Motion carried.

 

Mayor Rudd presented to Board that the current garbage contract with Grimm Brothers will end on June 30, 2012.  Discussion followed.  Clerk to contact Village Attorney to verify that the Board does not have to put it out for bids and report back at the February 16, 2012 Board meeting.

 

Police report presented and accepted. 

 

Chief Harper presented status report of police car to the Board.  Discussion followed.

 

Ordinance Violation report presented and accepted.

 

Treasurer’s report presented and accepted.

 

Motion to pay bills and outstanding AmerenCIPS, BP Oil and Verizon bills was made by Allen, 2nd by Kingsley.  Roll call… Allen – AYE; Beecham – AYE; Frevert – AYE; Kingsley – AYE; Wall – AYE; Whaley – AYE.  Motion carried.

 

Motion to permanently transfer $4000 to Police Fund, made by Allen, 2nd by Kingsley.  Roll call… Allen – AYE; Beecham – AYE; Frevert – AYE; Kingsley – AYE; Wall – AYE; Whaley – AYE.  Motion carried.

 

Maintenance report was not presented due to Williams’ absence.

 

Water/Sewer report presented and accepted.

 

Committee reports presented and accepted.

 

Motion for adjournment was made by Frevert, 2nd by Allen.  Roll call… Allen – AYE; Beecham – AYE; Frevert – AYE; Kingsley – AYE; Wall – AYE; Whaley – AYE.  Motion carried.

 

 

Meeting was adjourned at 8:44pm

 

 

 

 

 

__________________________                          ____________________________

Jack W. Rudd  Jr., Mayor                                         Tammy Jo Stetler, Clerk


VILLAGE OF GLASFORD MINUTES

 

FEBRUARY 16, 2012 

 

 

The regularly scheduled meeting of the Village Board of Glasford was convened at 7:00pm.  In attendance were Mayor Rudd, Clerk Stetler, Trustees Allen, Beecham, Kingsley, and Whaley. Trustees Frevert and Wall were absent.  Also in attendance were Chief Harper, Water/Sewer Supt. Roberts, Marji Wolfe, Tom Webb, Kate Young, Krista Fuller and Tom Robertson, Jr.

 

Motion to accept January 19, 2012 minutes made by Kingsley, 2nd by Allen.  Roll call… Allen – AYE; Beecham – AYE; Kingsley – AYE; Whaley – AYE.  Motion carried.

 

Tom Robertson Jr. representing the Glasford Optimist Club, Tom Webb representing the Masonic Lodge, Marji Wolfe and Krista Fuller representing the Illini Bluffs Sports Boosters wanted to discuss on what the Booster Club’s responsibilities were regarding the Community Sale on March 17, 2012.  Discussion followed.  All parties came to agreement on responsibilities for each group represented.

 

Police report presented and accepted. 

 

Treasurer’s report presented and accepted.

 

Motion to pay bills and outstanding AmerenCIPS, BP Oil and Verizon bills was made by Kingsley, 2nd by Whaley. Roll call… Allen – AYE; Beecham – AYE; Kingsley – AYE; Whaley – AYE.  Motion carried. 

 

Motion to permanently transfer $2000 to Police Fund, made by Kingsley, 2nd by Whaley. Roll call… Allen – AYE; Beecham – AYE; Kingsley – AYE; Whaley – AYE.  Motion carried. 

 

Maintenance report was not presented due to Williams’ absence.

 

Water/Sewer report presented and accepted.

 

Roberts presented to Board the estimate from Britton Services for the new programming for Well #3 and water treatment plant in the amount of $13,000.00.  Discussion followed.  Board agreed that a letter was to be written to Layne-Western requesting their company to pay the costs to Britton Services considering the fact that Layne-Western’s programmers were UNABLE to correctly install appropriate computer system for Well #3 and water treatment plant.

 

Roberts informed Board that customers were not complying with letters regarding replacements of new water meter transmitters.  Discussion followed.  If residents do not comply with request letter, service is to suspended until new meter is installed.

 

Roberts requested approval for IRWA training on April 10, 2012, which would require $100 fee.  Discussion followed.  Request granted.

 

Trustee Kingsley informed Board that he spoke with John Rudd regarding the water service line at the former Mother’s Bar & Grill building.  Rudd is requesting that he be allowed to use existing service to avoid boring under the building for a new service line.  Discussion followed.  Trustee Kingsley is to inform John Rudd that he needs to arrange a meeting with Harold Roberts re: the specifics of the proposed plan and report back at a later Board meeting.

 

Motion to accept the estimate from Britton Services in the amount of $13,000.00 made by Whaley, 2nd by Kingsley.   Roll call… Allen – AYE; Beecham – AYE; Kingsley – AYE; Whaley – AYE.  Motion carried. 

 

Mayor Rudd presented to Board the memo from Village Attorney Trager re: requirements for not putting garbage contract out for bid.  Discussion followed.  Per Illinois law, “a contract for collection of garbage is not subject to the requirement for competitive bidding as garbage collection is not a “public work or public improvement.””  Young v. Village of Glen Ellyn, 1200 Ill.App. 3d 692 (1983); Western Lion Limited v. City of Mattoon, 123 Ill. App. 3d 381 (1984).

 

Motion to have Quality Disposal and the Village of Glasford enter into a five-year agreement beginning July 1, 2012, with the beginning rate to be $10.75 per resident and an $0.50 increase each following year, made by Kingsley, 2nd by Whaley. Roll call… Allen – AYE; Beecham – AYE; Kingsley – AYE; Whaley – AYE.  Motion carried. 

 

Mowing Bids to be accepted at the March 15, 2012 Board meeting for the 2012 mowing season.

 

Committee reports presented and accepted.

 

Motion for adjournment was made by Allen, 2nd by Beech.  Roll call… Allen – AYE; Beecham – AYE; Kingsley – AYE; Whaley – AYE.  Motion carried. 

 

Meeting was adjourned at 7:36pm.

 

 

 

 

 

 

 

__________________________                          ____________________________

Jack W. Rudd  Jr., Mayor                                         Tammy Jo Stetler, Clerk


VILLAGE OF GLASFORD MINUTES

 

MARCH 15, 2012 

 

 

The regularly scheduled meeting of the Village Board of Glasford was convened at 7:00pm.  In attendance were Mayor Rudd, Clerk Stetler, Trustees Allen, Beecham, Frevert, Kingsley, Wall and Whaley. Also in attendance were Chief Harper, Streets/Maintenance Supt. Williams, Kate Young, John Guilford and Boy Scout Troop 200.

 

Motion to accept January 19, 2012 minutes made by Kingsley, 2nd by Allen.  Roll call… Allen – AYE; Beecham – AYE; Kingsley – AYE; Whaley – AYE.  Motion carried.

 

Police report presented and accepted. 

 

Treasurer’s report presented and accepted.

 

Discussion regarding the metal garage/accessory building installed by Sue Peters at 100 E. Tenth Street and why a building permit was not obtained.  Board determined that building was considered a garage/accessory building according to code and it was not built according to setbacks code and that a Variance Hearing will be required for setback off property line.  Sue Peters’ Variance Hearing to be set for 6:30pm on April 19, 2012 before the regularly scheduled board meeting. 

 

Motion to pay bills and outstanding AmerenIL, BP Oil and Verizon bills was made by Allen, 2nd by Kingsley. Roll call… Allen – AYE; Beecham – AYE; Kingsley – AYE; Frevert – AYE; Wall – AYE; Whaley – AYE.  Motion carried. 

 

Motion to permanently transfer $2000 to Police Fund, made by Allen, 2nd by Kingsley.  Roll call… Allen – AYE; Beecham – AYE; Kingsley – AYE; Frevert – AYE; Wall – AYE; Whaley – AYE.  Motion carried. 

 

Water/Sewer report was not presented due to Roberts’ absence.

 

Streets/Maintenance report presented and accepted.

 

Supt. Williams presented to Board quotes for the portable toilets for park that would be available from April 1st through October 31st of 2012.  Discussion followed. 

 

Motion to accept Simmons Little Johnnies quote for $90.50/month made by Whaley, 2nd by Wall.  Roll call… Allen – AYE; Beecham – AYE; Kingsley – AYE; Frevert – AYE; Wall – AYE; Whaley – AYE.  Motion carried. 

 

Supt. Williams presented to Board streets to be sealcoated for the 2012 season.  Discussion followed.  Williams to send information to Engineer Sturm so that estimates can be obtained from Peoria County Highway Dept. and Cullinan & Sons for one of oil and trap rock. 

 

Only one Mowing Bid was received for the 2012 mowing season, Chris Newport $70/per mow.  Discussion followed.

 

Motion to accept Chris Newport’s bid for $70 per mow made by Frevert, 2nd by Allen. Roll call… Allen – AYE; Beecham – AYE; Kingsley – AYE; Frevert – AYE; Wall – AYE; Whaley – AYE.  Motion carried. 

 

Resident Kate Young asked of the Board why ALL Village Ordinances were not available online for the general public.  Discussion followed.  Board informed her that due to costs, that is not a feasible option and copies of all Ordinances are available per request at the Village Hall.

 

Resident Kate Young asked of the Board what is the end of the budget year and if the Police Department was going to increase their hours with summer approaching.  Discussion followed. Board informed her that yes, hours would be increased for the summer and the end of the fiscal year is April 30, 2012. 

 

Resident Kate Young questioned the Board of Chief Harper’s ability to be an effective Police Chief.  Discussion followed. 

 

Motion to enter into executive session at 8:25pm pursuant to The Open Meetings Act, 5 ILCS 120 (c)(3) to discuss personnel made by Wall, 2nd by Beecham.  Roll call… Allen – AYE; Beecham – AYE; Frevert – AYE; Kingsley – AYE; Wall – AYE; Whaley – AYE.  Motion carried.

 

Motion to exit executive session at 8:35pm made by Whaley, 2nd by Kingsley.  Roll call… Allen – AYE; Beecham – AYE; Frevert – AYE; Kingsley – AYE; Wall – AYE; Whaley – AYE.  Motion carried.

 

Board requested of Police Chief Harper that more traffic stops be made due to numerous resident complaints of traffic violations.  Discussion followed.  Police Chief Harper to inform other officers of Board’s request and present report at next meeting.

 

Committee reports presented and accepted.

 

Motion for adjournment was made by Whaley, 2nd by Wall.  Roll call… Allen – AYE; Beecham – AYE; Kingsley – AYE; Frevert – AYE; Wall – AYE; Whaley – AYE.  Motion carried. 

 

Meeting was adjourned at 8:45pm.

 

 

 

 

 

 

 

__________________________                          ____________________________

Jack W. Rudd  Jr., Mayor                                         Tammy Jo Stetler, Clerk


VILLAGE OF GLASFORD MINUTES

 

APRIL 19, 2012 

 

 

The regularly scheduled meeting of the Village Board of Glasford was convened at 7:00pm.  In attendance were Mayor Rudd, Trustees Allen, Beecham, Frevert, Kingsley, Wall and Whaley.  Clerk Stetler was absent.  Trustee Kingsley to take minutes for this meeting.  Also in attendance were Kate Young, Mr. & Mrs. Martin, Reese Martin, Officer Burgess, Officer Beachler, Officer Young, Attorney Thomas Trager, David Pye, Police Chief Harper, Water/Sewer Supt. Roberts and Streets Supt. Williams.

 

Reading of minutes was waived until May 17, 2012 meeting due to absence of Clerk Stetler.

 

Attorney Trager presented to Board proposed Ordinance 2012-02 regarding agreement with Direct Energy Business LLC.  Discussion followed.

 

Motion to pass Ordinance No. 2012-02 to Approve a Service Agreement between Direct Energy Business, LLC, and the Village of Glasford, A Municipal Corporation, to provide Electrical Services to the Village of Glasford was made by Frevert, 2nd by Wall. Roll call… Allen – AYE; Beecham – AYE; Frevert – AYE; Kingsley – AYE; Wall – AYE; Whaley – AYE.  Motion carried.

 

Attorney Trager presented to Board Resolution to appoint Angel Kingsley at Deputy Clerk during the times Clerk Stetler is absent.  Discussion followed.

 

Motion to pass Resolution Dated April 19, 2012, appointing Deputy Clerk made by Wall, 2nd by Frevert.  Roll call… Allen – AYE; Beecham – AYE; Frevert – AYE; Kingsley – AYE; Wall – AYE; Whaley – AYE.  Motion carried.

 

Police report presented and accepted.

 

Ordinance Violation report presented and accepted.

 

Treasurer’s report presented and accepted.

 

Motion to pay bills and outstanding AmerenIL, Verizon, and BP Oil bills EXCEPT for Britton Electric invoice for $13,668.00 was made by Frevert, 2nd by Kingsley. Roll call… Allen – AYE; Beecham – AYE; Frevert – AYE; Kingsley – AYE; Wall – AYE; Whaley – AYE.  Motion carried.

 

Motion to permanently transfer $2000 to Police Fund was made by Allen, 2nd by Whaley.  Roll call… Allen – AYE; Beecham – AYE; Frevert – AYE; Kingsley – AYE; Wall – AYE; Whaley – AYE.  Motion carried.

 

Jacob Eaker’s request for fence permit granted.

 

Maintenance report presented and accepted.

 

Trustee Allen left meeting at 8:15pm.

 

Committee reports presented and accepted.

 

Motion for adjournment was made by Whaley, 2nd by Frevert.  Roll call… Allen – AYE; Beecham – AYE; Frevert – AYE; Kingsley – AYE; Wall – AYE; Whaley – AYE.  Motion carried.

 

Meeting was adjourned at 9:05pm.

 

 

 

 

 

 

__________________________                          ____________________________

Jack W. Rudd  Jr., Mayor                                         Tammy Jo Stetler, Clerk


VILLAGE OF GLASFORD MINUTES

 

APRIL 19, 2012 - SPECIAL 

 

 

A special meeting of the Village of Glasford Board of Trustees was convened at 6:30pm for the purpose of a variance hearing to hear any comments or objections presented on the request by owner Sue Peters, 100 E. Tenth St., Glasford, IL, TID for VARIANCE of construction of a garage/accessory building on the east property line which would not conform to setbacks.  Owner proposes constructing a garage/accessory building on the east property line which would not conform to setbacks.  In attendance were Mayor Rudd, Trustees Allen, Beecham, Frevert, Kingsley, Wall and Whaley.  Clerk Stetler was absent due to illness and Trustee Kingsley took minutes for the meeting.  Also in attendance were Sue Peters, Joe and Angie Williams, Jim? Peters, Bob Peters, and Streets Supt. Gary Williams.

 

No persons presented objections on variance request.  Discussion followed.

 

Motion to grant variance made by Kingsley, 2nd by Frevert.  Roll call… Allen – AYE; Beecham – NAYE; Kingsley – AYE; Frevert – AYE; Wall – AYE; Whaley – AYE.  Motion carried. 

 

Motion for adjournment was made by Whaley, 2nd by Kingsley.  Roll call… Allen – AYE; Beecham – AYE; Kingsley – AYE; Frevert – AYE; Wall – AYE; Whaley – AYE.  Motion carried. 

 

 

Meeting was adjourned at 6:40pm.

 

 

 

 

 

 

__________________________                          ____________________________

Jack W. Rudd  Jr., Mayor                                         Tammy Jo Stetler, Clerk


VILLAGE OF GLASFORD MINUTES

 

MAY 17, 2012 

 

 

The regularly scheduled meeting of the Village Board of Glasford was convened at 7:00pm.  In attendance were Mayor Rudd, Clerk/Treasurer Stetler, Trustees Allen, Beecham, Kingsley, Wall and Whaley.  Trustee Frevert was absent.  Also in attendance were Nettie Peters, Officer Beachler, Kate Young, Chief Harper, and Streets & Maintenance Supt. Williams.

 

Motion to accept Minutes from  March 15th and April 19th made by Wall, 2nd by Kingsley.  Roll call… Allen – AYE; Beecham – AYE; Kingsley – AYE; Wall – AYE; Whaley – AYE.  Motion carried.

 

Nettie Peters expressed concern to Board regarding trespassers on her property and if there were any easements between her and the Village.  Discussion followed.  Village will supply barricades to prevent illegal parking on her property temporarily and Clerk Stetler will go to courthouse to look up any easements.

 

Police report presented and accepted.

 

Treasurer’s report presented and accepted.

 

Motion to pay bills and outstanding Verizon, BP Oil and AmerenIL bills was made by Allen, 2nd by Kingsley.  Roll call… Allen – AYE; Beecham – AYE; Kingsley – AYE; Wall – AYE; Whaley – AYE.  Motion carried.

 

Motion to permanently transfer $1500 to Police Fund, made by Whaley, 2nd by Wall.  Roll call… Allen – AYE; Beecham – AYE; Kingsley – AYE; Wall – AYE; Whaley – AYE.  Motion carried.

 

Motion to retain Officer Mark Harper until April 30, 2013, made by Allen, 2nd by Kingsley.  Roll call… Allen – AYE; Beecham – AYE; Kingsley – AYE; Wall – AYE; Whaley – AYE.  Motion carried.

 

Motion to retain Mohr & Kerr Engineering as the Village’s engineer until April 30, 2013, made by Allen, 2nd by Kingsley.    Roll call… Allen – AYE; Beecham – AYE; Kingsley – AYE; Wall – AYE; Whaley – AYE.  Motion carried.

 

Motion to retain the law firm Vonachen, Lawless, Trager & Slevin as legal counsel until April 30, 2013, made by Kingsley, 2nd by Wall.  Roll call… Allen – AYE; Beecham – AYE; Kingsley – AYE; Wall – AYE; Whaley – AYE.  Motion carried.

 

Motion to pass Resolution for Maintenance of Streets & Highways by Municipality under the IL Highway Code in the amount of $13,000.00 for 5/1/12-4/30/13 Motor Fuel made by Allen, 2nd by Kingsley.  Roll call… Allen – AYE; Beecham – AYE; Kingsley – AYE; Wall – AYE; Whaley – AYE.  Motion carried.

 

Maintenance report presented and accepted.

 

Supt. Williams presented to Board to estimates for tree stump removal.  Heartland Trucking & Construction for $235 and Sewell Brothers for $280.  Discussion followed.  Board chose Heartland Trucking & Construction to do the tree stump removal.

 

Water/Sewer report was not presented due to Roberts’ absence.

 

Board discussed that Glasford Clean-Up Day would be set for a weekend in September 2012.

 

Village to supply bottled water for Memorial Day Parade on May 28, 2012 and Trustee Wall will pass it out at end of parade.

 

Kate Young asked of the Board of what options the Village had to purchase a new police car.  Discussion followed.  Financially it is not feasible for the Village to purchase a brand new police car at this time.

 

Committee reports presented and accepted.

 

Motion for adjournment was made by Wall, 2nd by Beecham.  Roll call… Allen – AYE; Beecham – AYE; Kingsley – AYE; Wall – AYE; Whaley – AYE.  Motion carried.

 

 

Meeting was adjourned at 8:00pm.

 

 

 

 

 

 

 

__________________________                          ____________________________

Jack W. Rudd  Jr., Mayor                                         Tammy Jo Stetler, Clerk


VILLAGE OF GLASFORD MINUTES

 

JUNE 21, 2012 

 

 

The regularly scheduled meeting of the Village Board of Glasford was convened at 7:00pm.  In attendance were Mayor Rudd, Trustees Beecham, Frevert, Kingsley, Wall and Whaley.  Trustee Frevert arrived to the meeting at 7:01pm.  Trustee Allen was absent.  Also in attendance were John Rudd, Joe Abraham, K. Wagenbach, Shane Young, Kate Young, Mike Robertson, David Pye, Police Chief Harper, Water/Sewer Supt. Roberts and Streets Supt. Williams.

 

Motion to accept Minutes from previous meeting was made by Wall, 2nd by Kingsley.  Roll call… Beecham – AYE; Frevert – AYE; Kingsley – AYE; Wall – AYE; Whaley – AYE.  Motion carried.

 

John Rudd and Joe Abraham requested of Board to amend Village Code to allow video gaming which would allow additional tax monies to be paid to the Village.  Discussion followed. 

 

Motion to amend Village Code to allow video gaming made by Wall, 2nd by Whaley.  Roll call… Beecham – NAYE; Frevert – AYE; Kingsley – AYE; Wall – AYE; Whaley – AYE.  Motion carried.

 

K. Wagenbach representing Akron Services requested of Board to allow his company to have access to the property be allowed by driving over sidewalk.  Wagenbach stated that if the sidewalk falls into disrepair, his company will pay all costs to have sidewalk repaired.  Discussion followed.  Request granted.

 

Motion to pass Ordinance No. 2012-03 Annual Appropriation was made by Wall, 2nd by Kingsley.  Roll call… Beecham – AYE; Frevert – AYE; Kingsley – AYE; Wall – AYE; Whaley – AYE.  Motion carried.

 

Motion to pass Ordinance No. 2012-04 Prevailing Wage was made by Kingsley, 2nd by Beecham. Roll call… Beecham – AYE; Frevert – AYE; Kingsley – AYE; Wall – AYE; Whaley – AYE.  Motion carried.

 

Police report presented and accepted.

 

Motion to buy new radar gun made by Kingsley, 2nd by Wall.  Roll call… Beecham – AYE; Frevert – AYE; Kingsley – AYE; Wall – AYE; Whaley – AYE.  Motion carried.

 

Ordinance Violation report presented and accepted.

 

Treasurer’s report presented and accepted.

 

Motion to pay bills and outstanding AmerenIL, Verizon, and BP Oil bills was made by Kingsley, 2nd by Frevert. Roll call… Beecham – AYE; Frevert – AYE; Kingsley – AYE; Wall – AYE; Whaley – AYE.  Motion carried.

 

Motion to permanently transfer $5000 to Police Fund was made by Kingsley, 2nd by Frevert.  Roll call… Beecham – AYE; Frevert – AYE; Kingsley – AYE; Wall – AYE; Whaley – AYE.  Motion carried.

 

Greim & Company audit estimate letter presented to Board stating the audit bill will be $15,000 but no more than $18,000 for the April 30, 2012 fiscal year.

 

Maintenance report presented and accepted.

 

Committee reports presented and accepted.

 

Motion to enter into executive session at 8:30pm pursuant to The Open Meetings Act, 5 ILCS 120 (c)(3) to discuss personnel wages made by Whaley, 2nd by Frevert.  Roll call… Beecham – AYE; Frevert – AYE; Kingsley – AYE; Wall – AYE; Whaley – AYE.  Motion carried.

 

Motion to exit executive session at 8:36pm made by Frevert, 2nd by Beecham.  Roll call… Beecham – AYE; Frevert – AYE; Kingsley – AYE; Wall – AYE; Whaley – AYE.  Motion carried.

 

Motion to deny Roberts’ request for a pay increase and freeze pay increase until April 2013 made by Frevert, 2nd by Wall.  Roll call… Beecham – NAYE; Frevert – AYE; Kingsley – AYE; Wall – AYE; Whaley – NAYE.  Motion carried.

 

Motion for adjournment was made by Kingsley, 2nd by Wall.  Roll call… Beecham – AYE; Frevert – AYE; Kingsley – AYE; Wall – AYE; Whaley – AYE.  Motion carried.

 

Meeting was adjourned at 8:38pm.

 

 

 

 

__________________________                          ____________________________

Jack W. Rudd  Jr., Mayor                                         Tammy Jo Stetler, Clerk


VILLAGE OF GLASFORD MINUTES

 

JULY 19, 2012 

 

 

The regularly scheduled meeting of the Village Board of Glasford was convened at 7:00pm.  In attendance were Mayor Rudd, Trustees Allen, Beecham, Kingsley, and Whaley.  Trustee Wall was absent.  Also in attendance were Bill Weber, Mike Robertson, David Pye, Police Chief Harper, Water/Sewer Supt. Roberts and Streets Supt. Williams.

 

Motion to accept Minutes from previous meeting was made by Allen, 2nd by Kingsley.  Roll call… Allen – AYE;  Beecham – AYE; Kingsley – AYE; Whaley – AYE.  Motion carried.

 

Bill Weber requested of Board to have a culvert installed on the south side of his property located at 202 N. Glasford Road off of E. Essex Street for access to property.  Discussion followed.  Culvert to be installed at Mr. Weber’s expense. 

 

Motion to pass Ordinance No. 2012-05 AN ORDINANCE AMENDING TITLE 5 BUSINESS LICENSES AND REGULATIONS, CHAPTER 5.20 “ALCOHOLIC BEVERAGES,” TO REGULATE VIDEO GAMING IN THE VILLAGE OF GLASFORD made by Whaley, 2nd by Kingsley.  Roll call… Allen – AYE; Beecham – NAYE; Kingsley – AYE; Whaley – AYE.  Motion carried.

 

Board in agreement that all monies received from the video gaming ordinance is to be allotted to the Police Funds, since in order to have a video gaming license the business must also have a liquor license.  All liquor license monies are allotted to the Police funds.

 

Motion to pass Ordinance No. 2012-06 AN ORDINANCE AMENDING TITLE 9 “PUBLIC PEACE, MORALS AND WELFARE” CHAPTER 9.28 “CONTROLLED SUBSTANCES” OF THE CODE OF ORDINANCES OF THE VILLAGE OF GLASFORD 1987, AS AMENDED TO PROHIBIT THE SALE, POSSESSION AND/OR USE OF CANNABIS AND PROHIBIT THE SALE, POSSESSION AND USE OF DRUG PARAPHERNALIA IN THE VILLAGE OF GLASFORD, made by Kingsley, 2nd by Allen.  .  Roll call… Allen – AYE;  Beecham – AYE; Kingsley – AYE; Whaley – AYE.  Motion carried.

 

Motion to pass Ordinance No. 2012-07 AN ORDINANCE AMENDING TITLE 9 “PUBLIC PEACE, MORALS AND WELFARE” OF THE CODE OF ORDINANCES OF THE VILLAGE OF GLASFORD 1987, AS AMENDED TO BANNING THE USE, SALE OR POSSESSION OF SYNTHETIC ALTERNATIVE DRUGS IN THE VILLAGE OF GLASFORD, made by Kingsley, 2nd by Allen.  .  Roll call… Allen – AYE;  Beecham – AYE; Kingsley – AYE; Whaley – AYE.  Motion carried.

 

Police report presented and accepted.

 

Ordinance Violation report presented and accepted.

 

Treasurer’s report presented and accepted.

 

Motion to pay bills and outstanding AmerenIL, Verizon, and BP Oil bills was made by Kingsley, 2nd by Beecham. Roll call…Allen – AYE; Beecham – AYE; Kingsley – AYE; Whaley – AYE.  Motion carried.

 

Motion to permanently transfer $5000 to Police Fund was made by Kingsley, 2nd by Beecham. Roll call…Allen – AYE; Beecham – AYE; Kingsley – AYE; Whaley – AYE.  Motion carried.

 

Motion to accept Trustee Frevert’s resignation from the Board of Trustees dated June 21, 2012 at 8:40pm made  by Kingsley, 2nd by Allen.  .  Roll call… Allen – AYE;  Beecham – AYE; Kingsley – AYE; Whaley – AYE.  Motion carried.

 

Mayor Rudd presented to the Board his nomination to fill the vacancy left by Sean Frevert’s resignation.  Mayor Rudd nominated Dan Bailey.  Discussion followed.

 

Motion to accept Mayor Rudd’s nomination of Dan Bailey to Trustee vacancy made by Whaley, 2nd by Allen.  Roll call… Allen – AYE;  Beecham – AYE; Kingsley – NAYE; Whaley – AYE.  Motion carried.

 

Maintenance report presented and accepted.

 

Committee reports presented and accepted.

 

Motion for adjournment was made by Beecham, 2nd by Kingsley.  Roll call…Allen – AYE; Beecham – AYE; Kingsley – AYE; Whaley – AYE.  Motion carried.

 

Meeting was adjourned at 8:11pm.

 

 

 

 

 

__________________________                          ____________________________

Jack W. Rudd  Jr., Mayor                                         Tammy Jo Stetler, Clerk


VILLAGE OF GLASFORD MINUTES

 

AUGUST 16, 2012 

 

 

The regularly scheduled meeting of the Village Board of Glasford was convened at 7:00pm.  In attendance were Mayor Rudd, Clerk Stetler, Trustees Allen, Bailey, Beecham, Kingsley, and Whaley.  Also in attendance were Kate Young, David Pye, Police Chief Harper, Water/Sewer Supt. Roberts and Streets Supt. Williams.

 

Swearing in of Dan Bailey as Trustee to fill the vacancy of Sean Frevert.

 

Acceptance of J. John Wall, Jr.’s resignation as Board Trustee dated August 16, 2012.

 

Motion to accept Minutes from previous meeting was made by Allen, 2nd by Whaley.  Roll call… Allen – AYE;  Bailey – AYE; Beecham – AYE; Kingsley – AYE; Whaley – AYE.  Motion carried.

 

Motion to pass Ordinance No. 2012-08 An Ordinance Repealing Chapter 2.36 Village Marshall of the Code of Ordinances of the Village of Glasford 1970 as Amended made by Allen, 2nd by Kingsley.  Roll call… Allen – AYE; Bailey – AYE; Beecham – NAYE; Kingsley – AYE; Whaley – AYE.  Motion carried.

 

Motion to pass Ordinance No. 2012-09 An Ordinance Authorizing the Hiring, Training and Duties of Part-Time Police Officers in the Village of Glasford  made by Kingsley, 2nd by Whaley.  Roll call… Allen – AYE; Bailey – AYE; Beecham – NAYE; Kingsley – AYE; Whaley – AYE.  Motion carried.

 

Clerk presented to Board request of Nanette Rudd to allow Bingo to be played at the Whitetail Fire Pit.  Discussion followed.  Board in agreement to allow Bingo to be played in the Village of Glasford.  Clerk to contact attorney to get ordinance drawn up for Bingo to be allowed.

 

Police report presented and accepted.

 

Ordinance Violation report presented and accepted.

 

Treasurer’s report presented and accepted.

 

Motion to pay bills and outstanding AmerenIL, Direct Energy, Verizon, and BP Oil bills was made by Kingsley, 2nd by Beecham. Roll call…Allen – AYE; Bailey – AYE; Beecham – AYE; Kingsley – AYE; Whaley – AYE.  Motion carried.

 

Motion to permanently transfer $5000 to Police Fund was made by Kingsley, 2nd by Beecham. Roll call…Allen – AYE; Bailey – AYE; Beecham – AYE; Kingsley – AYE; Whaley – AYE.  Motion carried.

 

Maintenance report presented and accepted.

 

Committee reports presented and accepted.

 

Motion for adjournment was made by Allen, 2nd by Kingsley.  Roll call…Allen – AYE; Bailey – AYE; Beecham – AYE; Kingsley – AYE; Whaley – AYE.  Motion carried.

 

Meeting was adjourned at 7:39pm.

 

 

 

 

 

 

__________________________                          ____________________________

Jack W. Rudd  Jr., Mayor                                         Tammy Jo Stetler, Clerk


VILLAGE OF GLASFORD MINUTES

 

SEPTEMBER 20, 2012 

 

The regularly scheduled meeting of the Village Board of Glasford was convened at 7:00pm.  In attendance were Mayor Rudd, Clerk Stetler, Trustees Allen, Bailey, and Whaley.  Trustee Beecham was absent.  Also in attendance were Kate Young, David Pye, Mary Schoenbrun, Keri Tosh, Ron Michel, Jane Michel, Amanda Alexander, Josh Alexander, Officer Shane Young, Tim Miller, Police Chief Harper, Water/Sewer Supt. Roberts and Streets Supt. Williams.

 

Several residents questioned the Board regarding the water issues that the Village has experienced in the past few weeks.  Discussion followed.

 

Officer Young requested of the Board to have the pea gravel swept up at the Grain Mill because it could cause an accident.  Board agreed.

 

Motion to accept Minutes from previous meeting was made by Bailey, 2nd by Allen.  Roll call… Allen – AYE;  Bailey – AYE; Whaley – AYE.  Motion carried.

 

Acceptance of John T. Kingsley’s resignation as Board Trustee dated August 30, 2012.

 

Acceptance of Angel Kingsley resignation as Deputy Clerk dated August 30, 2012.

 

Police report presented and accepted.

 

Ordinance Violation report presented and accepted.

 

Treasurer’s report presented and accepted.

 

Motion to pay bills and outstanding AmerenIL, Direct Energy, Verizon, and BP Oil bills was made by Whaley, 2nd by Allen. Roll call…Allen – AYE; Bailey – AYE; Whaley – AYE.  Motion carried.

 

Motion to permanently transfer $3500 to Police Fund was made by Whaley, 2nd by Allen. Roll call…Allen – AYE; Bailey – AYE; Whaley – AYE.  Motion carried.

 

Mary Schoenbrun and Jane Michel sworn in as new Board Trustees as per Illinois Law.

 

Maintenance report presented and accepted.

 

Williams requested permission to have maintenance check done on backhoe and skidsteer.  Permission granted.

 

Williams requested a culvert be installed at Wilma Mitchell’s property along S. Walnut Street.  Permission granted.

 

Williams requested permission for Peoria County Highway Dept. to do hot patch work at Oak & Third Streets and Fourth & Hickory Streets.  Permission granted.

 

Water and Sewer report presented and accepted.

 

Roberts requested permission to have generator service for yearly maintenance.  Permission granted.

 

Motion to accept Mary Schoenbrun’s nomination as Board Trustee made by Whaley, 2nd by Allen.  Roll call…Allen – AYE; Bailey – AYE; Whaley – AYE.  Motion carried.

 

Motion to accept Jane Michel’s nomination as Board Trustee made by Allen, 2nd by Whaley.  Roll call…Allen – AYE; Bailey – AYE; Whaley – AYE.  Motion carried.

 

Motion to enter into executive session at 8:30pm pursuant to The Open Meetings Act, 5 ILCS 120 (c)(3) to discuss regarding financial issues raised during open meeting for water department made by Allen, 2nd by Bailey.  Roll call… Allen – AYE; Bailey – AYE; Michel – AYE; Schoenbrun – AYE; Whaley – AYE.  Motion carried.

 

Motion to exit executive session at 8:36pm made by Allen, 2nd by Bailey.  Roll call… Allen – AYE; Bailey – AYE; Michel – AYE; Schoenbrun – AYE; Whaley – AYE.  Motion carried.

 

Board agreed after discussion that no discounts will be made on water/sewer bills at this time.

 

Committee reports presented and accepted.

 

Motion for adjournment was made by Bailey, 2nd by Allen.  Roll call…Allen – AYE; Bailey – AYE; Michel – AYE; Schoenbrun – AYE; Whaley – AYE.  Motion carried.

 

Meeting was adjourned at 8:10pm.

 

 

 

 

 

__________________________                          ____________________________

Jack W. Rudd  Jr., Mayor                                         Tammy Jo Stetler, Clerk


VILLAGE OF GLASFORD MINUTES

 

OCTOBER 18, 2012 

 

 

The regularly scheduled meeting of the Village Board of Glasford was convened at 7:00pm at the Village Hall located at 305 S. Oak St., Glasford, IL.  In attendance were Mayor Rudd, Clerk Stetler, Trustees Allen, Beecham, Michel, Schoenbrun and Whaley.  Trustee Bailey entered the meeting at 7:03pm.  Also in attendance were Phil Michael, Laurie Johnson, Ron Harkless, Police Chief Harper, Water/Sewer Supt. Roberts and Streets Supt. Williams.

 

Motion to accept Minutes from previous meeting was made by Bailey, 2nd by Michel.   Roll call… Allen – AYE; Bailey – AYE; Beecham – AYE; Michel – AYE; Schoenbrun – AYE; Whaley – AYE.  Motion carried.

 

Phil Michael and Laurie Johnson from Greim & Co. presented FYI 4/30/12 Audit.  Discussion followed.

 

Ron Harkless presented plans for Laundromat/Drive-Thru Liquor store at 114 E. Main Street.  Discussion followed.  Matter tabled until next Board meeting for review of plans and Village Code.

 

Resolution to accept new signature card for Glasford State Bank accounts made by Allen, 2nd by Bailey.  Roll call… Allen – AYE; Bailey – AYE; Beecham – AYE; Michel – AYE; Schoenbrun – AYE; Whaley – AYE.  Motion carried.

 

Police report presented and accepted.

 

Ordinance Violation report presented and accepted.

 

Treasurer’s report presented and accepted.

 

Motion to Pass Ordinance No.2012-10 An Ordinance to Prohibit the Parking or Storage of Disabled, Damaged or Inoperable Motor Vehicles and Motor Vehicle Parts Within the Village of Glasford, IL, made by Allen, 2nd by Bailey.  Roll call… Allen – AYE; Bailey – AYE; Beecham – AYE; Michel – AYE; Schoenbrun – AYE; Whaley – AYE.  Motion carried

 

Pass Ordinance No. 2012-11 An Ordinance Amending Title 9 “Public Peace, Morals and Welfare” Adding Chapter 9.40 “Disorderly Conduct” to the Code of Ordinances of the Village of Glasford 1987, As Amended, made by Bailey, 2nd by Allen.  Roll call… Allen – AYE; Bailey – AYE; Beecham – AYE; Michel – AYE; Schoenbrun – AYE; Whaley – AYE.  Motion carried

 

Motion to pay bills and outstanding AmerenIL, Direct Energy, Verizon, and BP Oil bills was made by Beecham, 2nd by Bailey. Roll call… Allen – AYE; Bailey – AYE; Beecham – AYE; Michel – AYE; Schoenbrun – AYE; Whaley – AYE.  Motion carried.

 

Motion to permanently transfer $3500 to Police Fund was made by Beecham, 2nd by Bailey. Roll call… Allen – AYE; Bailey – AYE; Beecham – AYE; Michel – AYE; Schoenbrun – AYE; Whaley – AYE. 

 

Clerk requested permission to purchase candy, drinks and glow necklaces for the Halloween Parade.  Permission granted.

 

Maintenance report presented and accepted.

 

Water and Sewer report presented and accepted.

 

Roberts informed Board of Chad Bordner’s progress at the old grade school located at 105 E. Fifth Street regarding the water and sewer.  Discussion followed. 

 

Roberts presented estimate from Britton Electric to repair the radio control unit for ground storage tank in the amount of $3225.00.  Discussion followed.

 

Motion to accept estimate from Britton Electric in the amount of $3225.00 made by Allen, 2nd by Whaley.  Roll call… Allen – AYE; Bailey – AYE; Beecham – AYE; Michel – AYE; Schoenbrun – AYE; Whaley – AYE. 

 

Committee reports presented and accepted.

 

Motion for adjournment was made by Allen, 2nd by Schoenbrun.  Roll call… Allen – AYE; Bailey – AYE; Beecham – AYE; Michel – AYE; Schoenbrun – AYE; Whaley – AYE. 

 

Meeting was adjourned at 8:27pm.

 

 

 

 

 

__________________________                          ____________________________

Jack W. Rudd  Jr., Mayor                                         Tammy Jo Stetler, Clerk


VILLAGE OF GLASFORD MINUTES

 

NOVEMBER 15, 2012 

 

 

The regularly scheduled meeting of the Village Board of Glasford was convened at 7:00pm.  In attendance were Mayor Rudd, Clerk Stetler, Trustees Allen, Bailey, Beecham, Michel, Schoenbrun and Whaley.  Also in attendance were Chief Harper, Water/Sewer Supt. Roberts, Streets/Maint. Supt. Williams, David Pye, John Rudd and Nanette Rudd.

 

Motion to accept October 2012 Minutes made by Allen, 2nd by Whaley.  Roll call… Allen – AYE; Beecham – AYE; Bailey – AYE; Michel – AYE; Schoenbrun -- AYE; Whaley – AYE.  Motion carried.

 

John Rudd requested of the Board permission to construct an outside smoking area located on the west side of the Whitetails Fire Pit & Grill.  Discussion followed.  Permission granted as long as there is a concrete slab poured, has a lattice wall facing streets and the ONLY entrance to the smoking area was from the inside of the bar so that it can be monitored by bar personnel.

 

Mayor informed the Board that he and Clerk Stetler had a meeting with representatives from AmerenIL regarding the power outages and surges throughout the Village.  AmerenIL representative said that they had found the problem and they were working on the problem.  Also in that meeting, AmerenIL said that they would be hiring Wright Tree Service to do tree trimming throughout the Village and surrounding area in upcoming few months.

 

Mayor informed the Board that the matter regarding Ron Harkless' proposed plan for a drive-thru liquor store/Laundromat  was researched and that according to Village Code, at any given time there can only be three (3) licenses in effect at one time.  Discussion followed.  Ron Harkless' proposed plan for a drive-thru liquor store/Laundromat could not be accepted at this time. 

 

Clerk presented meeting dates for 2013.  Discussion followed.  Dates approved.

 

Clerk presented request from Glasford Gazette for the Village’s holiday greetings ad.  Ad approved.

 

Clerk presented request for donation to Glasford Christmas Basket fund.  Donation of $200.00 approved.

 

Clerk presented request for donation by the Illini Bluffs 23rd Annual Senior Citizens Christmas Program.  Donation of $100.00 approved.

 

Clerk requested permission to order holiday gift certificates for Village employees from C&M Market for the upcoming holiday.  Permission granted.

 

Motion to pass resolution 111512 to cast ballot in the 2012 IMRF Executive Trustee Election made by Allen, 2nd by Whaley.  .  Roll call… Allen – AYE; Beecham – AYE; Bailey – AYE; Michel – AYE; Schoenbrun -- AYE; Whaley – AYE.  Motion carried.

 

Motion for The Village Corporate Authorities to publicly announce the estimated Tax Levy for the fiscal year commencing  5/01/12 and ending 4/30/13 is $78,970.00 made by Allen, 2nd by Beecham.  Roll call… Allen – AYE; Beecham – AYE; Bailey – AYE; Michel – AYE; Schoenbrun -- AYE; Whaley – AYE.  Motion carried. 

 

Police report presented and accepted. 

 

Chief Harper requested permission to include the Village of Glasford Police car in the Santa Claus parade in Peoria.  Permission granted.

 

Chief Harper presented to the Board the need for a new video camera for the police car.  Discussion followed.  Motion to purchase new police car video camera made by Bailey, 2nd by Schoenbrun.  Roll call… Allen – AYE; Beecham – NAY; Bailey – AYE; Michel – AYE; Schoenbrun -- AYE; Whaley – AYE.  5 Ayes and 1 Nay.  Motion carried.

 

Treasurer’s report presented and accepted.

 

Motion to pay bills and outstanding AmerenIL, Direct Energy, BP Oil, Visa and Verizon bills was made by Whaley, 2nd by Allen.  Roll call… Allen – AYE; Beecham – AYE; Bailey – AYE; Michel – AYE; Schoenbrun -- AYE; Whaley – AYE.  Motion carried.

 

Motion to permanently transfer $7,000 to Police Fund, made by Whaley, 2nd by Allen .  Roll call… Allen – AYE; Beecham – AYE; Bailey – AYE; Michel – AYE; Schoenbrun -- AYE; Whaley – AYE.  Motion carried.

 

Maintenance report presented and accepted.

 

Supt. Williams informed Board that the light pole Christmas decorations were in really bad shape.  Williams requested permission to buy new decorations for next season.  Discussion followed.  Board told Williams to get quotes from Christmas Lane Originals located in Hanna City and report back at the next Board meeting.

 

Water/Sewer report presented and accepted.

 

Supt. Roberts informed the Board that the air scouring procedure did not work on the water filtration system.  Roberts requested permission for the media be replaced in the water filtration tanks since the air scouring did not work.  Discussion followed.  Motion for the media to be replaced in the water filtration tanks made by Allen, 2nd by Schoenbrun. .  Roll call… Allen – AYE; Beecham – AYE; Bailey – AYE; Michel – AYE; Schoenbrun -- AYE; Whaley – AYE.  Motion carried.

 

Committee reports presented and accepted.

 

Motion for adjournment was made by Allen, 2nd by Bailey .  Roll call… Allen – AYE; Beecham – AYE; Bailey – AYE; Michel – AYE; Schoenbrun -- AYE; Whaley – AYE.  Motion carried.

 

Meeting was adjourned at 8:53pm.

 

 

 

 

 

__________________________                          ____________________________

Jack W. Rudd  Jr., Mayor                                         Tammy Jo Stetler, Clerk


VILLAGE OF GLASFORD MINUTES

 

DECEMBER 20, 2012 

 

 

The regularly scheduled meeting of the Village Board of Glasford was convened at 7:00pm.  In attendance were Mayor Rudd, Clerk Stetler, Trustees Allen, Bailey, Michel, and Whaley.  Trustee Schoenbrun was absent.  Also in attendance was Nanette Rudd, Mark Bohanan, Ron Michel, Chief Harper, Sewer/Water Supt. Roberts and Streets/Maint. Supt. Williams. 

 

Motion to accept November 2012 Minutes made by Allen, 2nd by Whaley.  Roll call… Allen – AYE; Bailey – AYE; Michel – AYE; Whaley – AYE.  Motion carried.

 

Nanette Rudd requested permission to stay open an hour later on New Year’s Eve.  Permission granted as long as after 3:00am no further patrons were allowed in and once a patron leaves, no re-entry is permitted.

 

Mark Bohanan representing the Optimist Club and Masonic Lodge requesting permission to have March 16, 2013 Community Sale in Tigers Bluff Park.  Permission granted.

 

Mayor Rudd presented to Board Randy Beecham’s resignation effective November 15, 2012. 

 

Motion to pass Ordinance No. 2012-12 Annual Tax Levy for the fiscal year commencing  5/01/12 and ending 4/30/13 is $78,970.00 made by Whaley, 2nd by Bailey.  Roll call… Allen – AYE; Bailey – AYE; Michel – AYE; Whaley – AYE.  Motion carried.

 

Police report presented and accepted. 

 

Treasurer’s report presented and accepted.

 

Motion to pay bills and outstanding AmerenCIPS, BP Oil and Verizon bills was made by Allen, 2nd by Michel.  Roll call… Allen – AYE; Bailey – AYE; Michel – AYE; Whaley – AYE.  Motion carried.

 

Motion to permanently transfer $5,000 to Police Fund, made by Allen, 2nd by Michel.  Roll call… Allen – AYE; Bailey – AYE; Michel – AYE; Whaley – AYE.  Motion carried.

 

Motion to approve January 15, 2013 training for Harold Roberts in Springfield for IL Rural Water Association made by by Allen, 2nd by Whaley.  Roll call… Allen – AYE; Bailey – AYE; Michel – AYE; Whaley – AYE.  Motion carried.

 

Review of executive session minutes.  Motion NOT to make any executive session minutes mad by Allen, 2nd by Bailey.  Roll call… Allen – AYE; Bailey – AYE; Michel – AYE; Whaley – AYE.  Motion carried.

 

Maintenance report presented and accepted.

 

Water/Sewer report presented and accepted.

 

Committee reports presented and accepted.

 

Motion for adjournment was made by Allen, 2nd by Michel.  Roll call… Allen – AYE; Bailey – AYE; Michel – AYE; Whaley – AYE.  Motion carried.

 

Meeting was adjourned at 7:34pm

 

 

 

 

 

__________________________                          ____________________________

Jack W. Rudd  Jr., Mayor                                         Tammy Jo Stetler, Clerk

 

 

 

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