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Village of Glasford Monthly Meeting Minutes

Board meetings are held on the third Thursday of every month at 7:00pm.

Meetings are held at the Village Hall, located at 305 Oak Street, and the public is encouraged to attend.


 

2011 Board Meetings

 

January  |  February  |  February Special Meeting  |  March  |  April  |  May  |  June

 

July  |  August  |  September  |  October  |  November  |  December  |  December Special Meeting

 


VILLAGE OF GLASFORD MINUTES

 

JANUARY 20, 2011 

 

The regularly scheduled meeting of the Village Board of Glasford was convened at 7:00pm.  In attendance were Mayor Rudd, Clerk Stetler, Trustees Allen, Beecham, Frevert, Kingsley, Wall and Whaley. Also in attendance was Chief Harper, Streets/Maint. Supt. Williams, John Rudd, Shane Young, Sherry Crisp, Matt Larson, John Calder, Jay Thomas, Trey Solorio, Jason Archdale, and Dan Archdale.   

 

Motion to accept December 2010 minutes made by Kingsley, 2nd by Allen.  Roll call . . . all ayes to follow.  Motion carried.

 

Sherry Crisp representing Timbers Tap requested to be open noon to midnight on Super Bowl Sunday (February 6, 2011).  Discussion followed.  Board granted her request.

 

John Rudd informed the Board that he purchased Mother’s Bar & Grill.  Discussion followed.  Rudd to update Board of progress on the property.

 

Shane Young requested more police patrol in his neighborhood due to a peeping tom.  Discussion followed.  Chief Harper to increase patrol in that neighborhood.

 

Police report presented and accepted. 

 

Police Chief requested permission to purchase new radar unit.  Discussion followed.  Request denied.

 

Treasurer’s report presented and accepted.

 

Motion to pay bills and outstanding AmerenCIPS, BP Oil and Verizon bills was made by Wall, 2nd by Allen.  Roll call . . . all ayes to follow.  Motion carried.

 

Motion to permanently transfer $5000 to Police Fund, made by Wall, 2nd by Allen.  Roll call . . . all ayes to follow.  Motion carried.

 

Motion to pass Pass Ordinance No. 2011-01 Amended Tax Levy Ordinance made by Kingsley, 2nd by Wall.  Roll call . . . all ayes to follow.  Motion carried.

 

Clerk opened and presented sealed bids for the build/design new construction of hall as follows:

 

1.     Peoria Metro for $167,000.00;

2.     First Build Assoc. for $132,400.00;

3.     Calder Construction for $174,264.00;

4.     Archdale Construction for $140,450.00;

5.     T. Haefli & Sons for $159,345.00;

6.     Peoria Construction for $129,410.00;

7.     Venovich Construction for $129,000.00;

8.     Schmodt & Daniels for $215,372.00; and

9.     Morton Buildings for $195,000.00

 

Discussion followed after opening of bids.  Awarding of acceptance of bid to be done at the February 17, 2011 Village of Trustees Board Meeting.

 

Maintenance report was not presented due to Roberts’ absence.

 

Water/Sewer report presented and accepted.

 

Committee reports presented and accepted.

 

Motion for adjournment was made by Frevert, 2nd by Kingsley.  Roll call . . . all ayes to follow. 

 

Meeting was adjourned at 8:44pm.

 

 

 

 

__________________________                          ____________________________

Jack W. Rudd  Jr., Mayor                                         Tammy Jo Stetler, Clerk


VILLAGE OF GLASFORD MINUTES

 

FEBRUARY 17, 2011 

 

The regularly scheduled meeting of the Village Board of Glasford was convened at 7:00pm.  In attendance were Mayor Rudd, Clerk Stetler, Trustees Allen, Beecham, Frevert, Kingsley, Wall and Whaley. Also in attendance was Chief Harper, Streets/Maint. Supt. Williams, Attorney Thomas Trager, Jason Archdale, Dan Archdale, and Bob Mathews.   

 

Motion to accept January 2011 minutes made by Wall, 2nd by Allen.  Roll call . . . all ayes to follow.  Motion carried.

 

Bob Mathews expressed his concern to the Board regarding unruly teenagers at Tigers Bluff Park.  Discussion followed.  Chief Harper will have officers patrol park more frequently.

 

Police report presented and accepted. 

 

Treasurer’s report presented and accepted.

 

Motion to pay bills and outstanding AmerenCIPS, BP Oil and Verizon bills was made by Wall, 2nd by Allen.  Roll call . . . all ayes to follow.  Motion carried.

 

Motion to permanently transfer $5000 to Police Fund, made by Wall, 2nd by Allen.  Roll call . . . all ayes to follow.  Motion carried.

 

Attorney Trager presented to Board the status on the Perks’ case.  Discussion followed. 

 

Attorney Trager presented to Board information related to accepting the LOWEST RESPONSIVE BIDDER on the construction of the new Village Hall.  Discussion followed.  Motion to accept the bid from Archdale Construction for $140,450.00 made by Kingsley, 2nd by Allen.  Roll call . . . all ayes to follow.  Motion carried.

 

Motion to finance $120,000.00 with Glasford Bank with a down payment of $20,000.00 for new Village Hall construction made by Kingsley, 2nd by Whall.  Roll call … ALLEN -- AYE; BEECHAM -- AYE; FREVERT -- AYE; KINGSLEY -- AYE; WALL -- AYE; WHALEY – AYE; MAYOR RUDD -- AYE.  All ayes, no ayes….motion carried. 

 

Motion to pass resolution in Support of Environmental Site Remediation of Contamination located in the VILLAGE OF DEPUE and Surrounding Areas made by Frevert, 2nd by Kingsley.  Roll call . . . all ayes to follow. 

 

Maintenance report presented and accepted.

 

Water/Sewer report presented and accepted.

 

Committee reports presented and accepted.

 

Spring clean-up day tentatively set for May 21, 2011.  Trustee Wall to check into availability of dates and report back at March 17, 2011 meeting.

 

Motion for adjournment was made by Frevert, 2nd by Kingsley.  Roll call . . . all ayes to follow. 

 

Meeting was adjourned at 8:50pm.

 

 

 

 

 

__________________________                          ____________________________

Jack W. Rudd  Jr., Mayor                                         Tammy Jo Stetler, Clerk


VILLAGE OF GLASFORD MINUTES

 

FEBRUARY 24, 2011 

 

A special meeting of the Village of Glasford Board of Trustees was convened at 7:00pm, for financing of new construction of Village Hall and review of construction contract.  In attendance were Mayor Jack Rudd Jr., Clerk Tammy Jo Stetler, Trustees Allen, Beecham, Frevert, Kingsley, Wall and Whaley.  Also in attendance was Dan Archdale.

 

Board presented to Dan Archdale, d/b/a Archdale Construction, Hanna City, IL contract for new construction of Village Hall.  Discussion followed. 

 

Motion to enter into contract with Dan Archdale, d/b/a Archdale Construction, Hanna City IL for new construction of Village Hall made by Kingsley, 2nd by Wall.  Roll call … ALLEN -- AYE; BEECHAM -- AYE; FREVERT -- AYE; KINGSLEY -- AYE; WALL -- AYE; WHALEY – AYE; MAYOR RUDD -- AYE.  All ayes, no ayes….motion carried. 

 

Mayor Rudd presented to Board the recommendation of Engineer Sturm to obtain financing of $140,450.00 in the event of any unforeseen costs of new construction of the Village Hall.  Discussion followed.

 

Motion to finance $140,450.00 with Glasford Bank and an additional payment of $20,000.00 to be made at the end of construction made by Kingsley, 2nd by Whall.  Roll call … ALLEN -- AYE; BEECHAM -- AYE; FREVERT -- AYE; KINGSLEY -- AYE; WALL -- AYE; WHALEY – AYE; MAYOR RUDD -- AYE.  All ayes, no ayes….motion carried. 

 

Motion for adjournment was made by Kingsley, 2nd by Allen.  Meeting was adjourned at 7:42pm.

 

 

 

 

 

__________________________                          ____________________________

Jack W. Rudd  Jr., Mayor                                         Tammy Jo Stetler, Clerk


VILLAGE OF GLASFORD MINUTES

 

MARCH 17, 2011 

 

The regularly scheduled meeting of the Village Board of Glasford was convened at 7:00pm.  In attendance were Mayor Rudd, Clerk Stetler, Trustees Allen, Beecham, Frevert, Kingsley, Wall and Whaley. Also in attendance was Streets/Maint. Supt. Williams, and Water/Sewer Roberts.   Trustee Kingsley was present via telephone communications in accordance with IL Public Act 094-1058, effective January 1, 2007, guidelines, entering the meeting at 7:19pm and exiting the meeting at 7:23pm. 

 

Motion to accept February 2011 minutes made by Wall, 2nd by Allen.  Roll call . . . all ayes to follow.  Motion carried.

 

Police report presented and accepted. 

 

Mayor Rudd presented the new dispatching agreement between the Village of Glasford and Peoria County Sheriff’s Department.  Discussion followed.

 

Motion to accept new dispatching agreement for agreement between the Village of Glasford and Peoria County Sheriff’s Department for fiscal year 5/1/11 to 4/30/12 for the annual fee of $2952.96, made by Frevert, 2nd by Allen.  Roll call….all ayes to follow.  Motion carried.

 

Treasurer’s report presented and accepted.

 

Motion to pay bills and outstanding AmerenCIPS, BP Oil and Verizon bills was made by Allen, 2nd by Wall.  Roll call . . . all ayes to follow.  Motion carried.

 

Motion to permanently transfer $4000 to Police Fund, made by Allen, 2nd by Wall.  Roll call . . . all ayes to follow.  Motion carried.

 

Motion to pass Ordinance No. 2011-02 An Ordinance by the Corporate Authorities of the Village of Glasford Authorizing the Village of Glasford, A municipal corporation, to Borrow Funds from the Glasford State Bank, an Illinois banking corporation, and authorize the Mayor of the Village of Glasford to execute a Promissory Note on behalf of the Village of Glasford to borrow funds to pay for the construction of the Village Hall, and to authorize installment payments in future years from the General Fund of the Village of Glasford, made by Wall, 2nd by Allen.  Roll call … ALLEN -- AYE; BEECHAM -- AYE; FREVERT -- NAYE; KINGSLEY -- AYE; WALL -- AYE; WHALEY – AYE; MAYOR RUDD -- AYE.  Six (6) ayes, One (1) naye….motion carried. 

 

Motion to Pass Ordinance No. 2011-03 ANNUAL APPROPRIATION ORDINANCE FOR THE FISCAL YEAR COMMENCING MAY 1, 2011 AND ENDING APRIL 30, 2012, made by Whaley, 2nd by Beecham.  Roll call… all ayes.  Motion carried.

 

Maintenance report presented and accepted.

 

Water/Sewer report presented and accepted.

 

Committee reports presented and accepted.

 

Clean-up day tentatively set for fall 2011. 

 

Motion to enter into executive session at 7:31pm pursuant to The Open Meetings Act, 5 ILCS 120 (c)(3) to discuss personnel wages made by Allen, 2nd by Frevert.  Roll call… Allen – AYE; Beecham – AYE; Frevert – AYE; Wall – AYE; Whaley – AYE.  Motion carried.

 

Motion to exit executive session at 7:42pm made by Wall, 2nd by Whaley.  Roll call… Allen – AYE; Beecham – AYE; Frevert – AYE; Wall – AYE; Whaley – AYE.  Motion carried.

 

Motion to increase Harold Roberts salary by 1.5% commencing April 1, 2011, made by Wall, 2nd by Allen.  Roll… call Allen – AYE; Beecham – AYE; Frevert – AYE; Wall – AYE; Whaley – AYE.  Motion carried.

 

Motion for adjournment was made by Frevert, 2nd by Whaley.  Roll call . . . all ayes to follow. 

 

Meeting was adjourned at 7:50pm.

 

 

 

 

 

 

__________________________                          ____________________________

Jack W. Rudd  Jr., Mayor                                         Tammy Jo Stetler, Clerk


VILLAGE OF GLASFORD MINUTES

 

APRIL 21, 2011 

 

The regularly scheduled meeting of the Village Board of Glasford was convened at 7:00pm.  In attendance were Mayor Rudd, Clerk/Treasurer Stetler, Trustees Allen, Beecham, Frevert, Kingsley, Wall and Whaley.  Also in attendance were David Pye, Tom Gibson, Josh Alexander, Dan Archdale, Chief Harper, Streets & Maintenance Supt. Williams, and Water/Sewer Supt. Roberts.

 

Motion to accept Minutes from previous meeting made by Wall, 2nd by Allen.  Roll call… Allen – AYE;  Beecham – AYE; Frevert – AYE; Kingsley – AYE; Wall – AYE; Whaley – AYE.  Motion carried.

 

Tom Gibson and Josh Alexander presented to Board their concerns regarding water flow located on the south side of property at 317 W. Main Street.  Discussion followed.  It was determined that no culverts will be installed.

 

David Pye presented to Board information regarding his appointment to Code Enforcement Officer.  Discussion followed.  Board agreed to hire Pye as Code Enforcement Officer as per contract to be signed by Mayor, Police Chief and Pye.

 

Dan Archdale of Archdale Construction presented to Board status of the new Village Hall project.  Discussion followed.

 

Police report presented and accepted.

 

Treasurer’s report presented and accepted.

 

Clerk opened sealed bids for 2011 mowing bids.  Bids were as follows:  1.)  Chris Newport -- $65 per mow; 2.) Jerry Wolfe -- $65 per mow; 3.) Cedar Tree Lawn Care -- $120 per mow.  Discussion followed.  Motion to award bid to Chris Newport for $65 per mow made by Allen, 2nd by Frevert.  Roll call… Allen – AYE; Beecham – AYE; Frevert – AYE; Kingsley – AYE; Wall – AYE; Whaley – AYE.  Motion carried.

 

Motion to pay bills and outstanding Verizon, BP Oil and AmerenCIPS bills was made by Kingsley, 2nd by Allen.  Roll call… Allen – AYE; Beecham – AYE; Frevert – AYE; Kingsley – AYE; Wall – AYE; Whaley – AYE.  Motion carried.

 

Motion to permanently transfer $5000 to Police Fund, made by Kingsley, 2nd by Allen.  Roll call… Allen – AYE; Beecham – AYE; Frevert – AYE; Kingsley – AYE; Wall – AYE; Whaley – AYE.  Motion carried.

 

Motion to pass ORDINANCE NO. 2011-04 AN ORDINANCE TO CONTROL, REGULATE, CORRECT AND ABATE NUISANCES IN THE VILLAGE OF GLASFORD, IL, made by Wall, 2nd by Allen.  Roll call… Allen – AYE; Beecham – AYE; Frevert – AYE; Kingsley – AYE; Wall – AYE; Whaley – AYE.  Motion carried.

 

 

Motion to pass ORDINANCE NO. 2011-05 AN ORDINANCE TO REGULATE AND ELIMINATE WEEDS, LANDSCAPE WASTE, LITTER, GARBAGE AND RUBBISH IN THE VILLAGE OF GLASFORD, IL, made by Wall, 2nd by Allen.  Roll call… Allen – AYE; Beecham – AYE; Frevert – AYE; Kingsley – AYE; Wall – AYE; Whaley – AYE.  Motion carried.

 

Motion to pass ORDINANCE NO. 2011-06 AN ORDINANCE AMENDING ORDINANCE NOS. 2005-01, 2005-02, AND 2005-03, made by  Wall, 2nd by Allen.  Roll call… Allen – AYE; Beecham – AYE; Frevert – AYE; Kingsley – AYE; Wall – AYE; Whaley – AYE.  Motion carried.

 

Motion to pass ORDINANCE NO. 2011-07 AN ORDINANCE AMENDING CERTAIN PARTS OF CHAPTER 1.16 OF THE CODE OF ORDINANCES FOR THE VILLAGE OF GLASFORD 1987, AS AMENDED, AND REPEALING PORTIONS OF SAID CHAPTER, made by Wall, 2nd by Allen.  Roll call… Allen – AYE; Beecham – AYE; Frevert – AYE; Kingsley – AYE; Wall – AYE; Whaley – AYE.  Motion carried.

 

Motion to pass ORDINANCE NO. 2011-08 AN ORDINANCE AMENDING TITLE 10, VEHICLES IN TRAFFIC, TO PROVIDE AND AUTHORIZE TRAFFIC ENFORCEMENT OF SECTIONS OF THE ILLINOIS MOTOR VEHICLE CODE AND ISSUE OF NOTICE OF VIOLATION OR CITATIONS FOR NON-REPORTABLE MOTOR VEHICLE VIOLATIONS AS SET OUT IN THE ILLINOIS MOTOR VEHICLE CODE, made by Wall, 2nd by Allen.  Roll call… Allen – AYE; Beecham – AYE; Frevert – AYE; Kingsley – AYE; Wall – AYE; Whaley – AYE.  Motion carried.

 

Maintenance report presented and accepted.

 

Williams requested that Ace in the Hole, Inc., be contracted to do spray patching for the Village.  Discussion followed.  Motion to contract Ace in the Hole, Inc. do the spray patching for Village streets made by Allen, 2nd by Kingsley.  Roll call… Allen – AYE; Beecham – AYE; Frevert – AYE; Kingsley – AYE; Wall – AYE; Whaley – AYE.  Motion carried.

 

Water/Sewer report presented and accepted.

 

Committee reports presented and accepted.

 

Motion for adjournment was made by Kingsley, 2nd by Allen.  Roll call… Allen – AYE; Beecham – AYE; Frevert – AYE; Kingsley – AYE; Whaley – AYE.  Motion carried.

 

Meeting was adjourned at 8:42pm.

 

 

 

 

 

__________________________                          ____________________________

Jack W. Rudd  Jr., Mayor                                         Tammy Jo Stetler, Clerk


VILLAGE OF GLASFORD MINUTES

 

MAY 19, 2011 

 

The regularly scheduled meeting of the Village Board of Glasford was convened at 7:00pm.  In attendance were Mayor Rudd, Clerk/Treasurer Stetler, Trustees Beecham, Frevert, Kingsley, Wall and Whaley.  Trustee Allen was absent.  Also in attendance were David Pye, Dan Archdale, Chief Harper, Streets & Maintenance Supt. Williams, and Water/Sewer Supt. Roberts.

 

Motion to accept Minutes from previous meeting made by Kingsley, 2nd by Frevert.  Roll call… Beecham – AYE; Frevert – AYE; Kingsley – AYE; Wall – AYE; Whaley – AYE.  Motion carried.

 

David Pye informed Board of what steps he has taken so far as Village Ordinance Officer.  Discussion followed.

 

Mayor presented to Board a letter from Attorney Michael Honegger who represents Jeff and Char Richardson regarding partial annexation of their property located in the County at the end of East Tenth Street.  Discussion followed.  Board decided that annexation is not an option at this time.

 

Police report presented and accepted.

 

Treasurer’s report presented and accepted.

 

Motion to pay bills and outstanding Verizon, BP Oil and AmerenCIPS bills was made by Whaley, 2nd by Wall. 

Roll call… Beecham – AYE; Frevert – AYE; Kingsley – AYE; Wall – AYE; Whaley – AYE.  Motion carried.

 

Motion to pay Archdale Construction’s payment request no. 2 (pending approval from Engineer Sturm) was made by Frevert, 2nd by Kingsley.  Roll call… Beecham – AYE; Frevert – AYE; Kingsley – AYE; Wall – AYE; Whaley – AYE.  Motion carried.

 

Motion to open new business checking account at Glasford Bank for new hall construction was made by Frevert, 2nd by Kingsley.  Roll call… Beecham – AYE; Frevert – AYE; Kingsley – AYE; Wall – AYE; Whaley – AYE.  Motion carried.

 

Motion to permanently transfer $5000 to Police Fund, made by Whaley, 2nd by Wall.  Roll call… Beecham – AYE; Frevert – AYE; Kingsley – AYE; Wall – AYE; Whaley – AYE.  Motion carried.

 

Motion to retain Officer Mark Harper until April 30, 2012, made by Kingsley, 2nd by Beecham.  Roll call… Beecham – AYE; Frevert – AYE; Kingsley – AYE; Wall – AYE; Whaley – AYE.  Motion carried.

 

Motion to retain Mohr & Kerr Engineering as the Village’s engineer until April 30, 2012, made by Kingsley, 2nd by Whaley.  Roll call… Beecham – AYE; Frevert – AYE; Kingsley – AYE; Wall – AYE; Whaley – AYE.  Motion carried.

 

Motion to retain the law firm Vonachen, Lawless, Trager & Slevin as legal counsel until April 30, 2012, made by Frevert, 2nd by Kingsley.  Roll call… Beecham – AYE; Frevert – AYE; Kingsley – AYE; Wall – AYE; Whaley – AYE.  Motion carried.

 

Motion to pass Resolution for Maintenance of Streets & Highways by Municipality under the IL Highway Code in the amount of $41,500.00 for 5/1/11-4/30/12 Motor Fuel made by Whaley, 2nd by Kingsley.  Roll call… Beecham – AYE; Frevert – AYE; Kingsley – AYE; Wall – AYE; Whaley – AYE.  Motion carried.

 

Maintenance report presented and accepted.

 

Water/Sewer report presented and accepted.

 

Roberts requested of Board for a rate increase for water/sewer rates.  Discussion followed. 

 

Motion to increase the late fee on monthly water/sewer and garbage bills to $15.00 effective July 1, 2011, made by Kingsley, 2nd by Wall.  Roll call… Beecham – AYE; Frevert – AYE; Kingsley – AYE; Wall – AYE; Whaley – AYE.  Motion carried.

 

Motion to increase water/sewer rates effective July 1, 2011, made by Kingsley, 2nd by Beecham.  Roll call… Beecham – AYE; Frevert – AYE; Kingsley – AYE; Wall – AYE; Whaley – NAYE.  Motion carried.

 

Motion to enter into executive session at 7:36pm pursuant to The Open Meetings Act, 5 ILCS 120 (c)(3) to discuss employee health benefits made by Frevert, 2nd by Kingsley.  Roll call… Beecham – AYE; Frevert – AYE; Kingsley – AYE; Wall – AYE; Whaley – AYE.  Motion carried.

 

Motion to exit executive session at 7:44pm made by Frevert, 2nd by Whaley.  Roll call… Beecham – AYE; Frevert – AYE; Kingsley – AYE; Wall – AYE; Whaley – AYE.  Motion carried.

 

Motion to have full-time employees pay 20% of the monthly insurance premium made by Wall, 2nd by Frevert.  Roll… call Beecham – AYE; Frevert – AYE; Kingsley – AYE; Wall – AYE; Whaley – AYE.  Motion carried.

 

Committee reports presented and accepted.

 

Motion for adjournment was made by Kingsley, 2nd by Wall.  Roll call… Allen – AYE; Beecham – AYE; Frevert – AYE; Kingsley – AYE; Wall – AYE; Whaley – AYE.  Motion carried.  Meeting was adjourned at 8:54pm.

 

 

 

 

 

__________________________                          ____________________________

Jack W. Rudd  Jr., Mayor                                         Tammy Jo Stetler, Clerk


VILLAGE OF GLASFORD MINUTES

 

JUNE 16, 2011

 

The regularly scheduled meeting of the Village Board of Glasford was convened at 7:00pm.  In attendance were Mayor Rudd, Trustees Allen, Beecham, Frevert, Kingsley, Wall and Whaley.  Clerk Stetler was absent.  Motion to have Trustee Kingsley serve as Clerk Protem in Stetler’s absence was made by Whaley, 2nd by Beecham.  Roll call… Allen – AYE; Beecham – AYE; Frevert – AYE; Kingsley – AYE; Wall – AYE; Whaley – AYE.  Motion carried.  Also in attendance were Ed Shafer, David Pye, Police Chief Harper, and Streets Supt. Williams.

 

Motion to accept Minutes from previous meeting was made by Wall, 2nd by Allen.  Roll call… Allen – AYE; Beecham – AYE; Frevert – AYE; Kingsley – AYE; Wall – AYE; Whaley – AYE.  Motion carried.

 

Motion to pass Ordinance No. 2011-09 Prevailing Wage was made by Wall, 2nd by Frevert. Roll call… Allen – AYE; Beecham – AYE; Frevert – AYE; Kingsley – AYE; Wall – AYE; Whaley – AYE.  Motion carried.

 

Ed Shafer expressed his concern about the safety issues of insecure kenneling of dogs on Poplar Street.  Discussion followed. 

 

Police report presented and accepted.

 

Ordinance Violation report presented and accepted.

 

Treasurer’s report presented and accepted.

 

Motion to pay bills and outstanding AmerenCIPS, Verizon, and BP Oil bills was made by Allen, 2nd by Whaley. Roll call… Allen – AYE; Beecham – AYE; Frevert – AYE; Kingsley – AYE; Wall – AYE; Whaley – AYE.  Motion carried.

 

Motion to permanently transfer $4000 to Police Fund was made by Allen, 2nd by Whaley.  Roll call… Allen – AYE; Beecham – AYE; Frevert – AYE; Kingsley – AYE; Wall – AYE; Whaley – AYE.  Motion carried.

 

Motion to pass ORDINANCE NO.  2011-10 AN ORDINANCE ESTABLISHING CHARGES AND RATES FOR THE USE AND SERVICE OF THE COMBINED WATER WORKS AND SEWER SYSTEM OF THE VILLAGE OF GLASFORD, PEORIA COUNTY, ILLINOIS, made by Wall, 2nd by Frevert.  Roll call… Allen – NAYE; Beecham – AYE; Frevert – AYE; Kingsley – AYE; Wall – AYE; Whaley – NAYE.  Motion carried.

 

Maintenance report presented and accepted.

 

Motion to approve drywall installation of new Village Hall garage area in the amount of $1200.00, made by Wall, 2nd by Kingsley.  Roll call… Allen – AYE; Beecham – AYE; Frevert – AYE; Kingsley – AYE; Wall – AYE; Whaley – AYE.  Motion carried.

 

Committee reports presented and accepted.

 

Motion for adjournment was made by Frevert, 2nd by Allen.  Roll call… Allen – AYE; Beecham – AYE; Frevert – AYE; Kingsley – AYE; Wall – AYE; Whaley – AYE.  Motion carried.

 

Meeting was adjourned at 8:26pm.

 

 

 

 

 

__________________________                          ____________________________

Jack W. Rudd  Jr., Mayor                                         Tammy Jo Stetler, Clerk


VILLAGE OF GLASFORD MINUTES

 

JULY 21, 2011

 

The regularly scheduled meeting of the Village Board of Glasford was convened at 7:00pm.  In attendance were Mayor Rudd, Clerk Stetler, Trustees Allen, Beecham, Kingsley, Wall and Whaley.  Mayor Rudd and Trustee Frevert were absent.    Motion to have Trustee Whaley act as Mayor Protem in the absence of Mayor Rudd, made by Wall, 2nd by Allen.  Roll call . . . all ayes to follow.  Motion carried. 

 

Also in attendance were Chad Bordner, Brian Knott, Police Chief Harper, and Water/Sewer Supt. Roberts.

 

Chad Bordner presented status report on the rehabilitation of the Old Grade School located on E. Fifth Street.  Discussion followed.  Bordner is to keep Board informed regularly with status updates.

 

Brian Knott requested of Board that some sort of trough be made along his property on S. Walnut Street along the roadside for water drainage.  Discussion followed.  Williams is to trench a waterway along S. Walnut Street and Mr. Knott will add more parking area for the apartment residents so parking can be eliminated along S. Walnut Street.

 

Motion to accept Minutes from previous meeting was made by Kingsley, 2nd by Allen.  Roll call . . . all ayes to follow.  Motion carried.

 

Police report presented and accepted.

 

Treasurer’s report presented and accepted.

 

Motion to pay bills and outstanding AmerenCIPS, Verizon, and BP Oil bills was made by Wall, 2nd by Allen.  Roll call . . . all ayes to follow.  Motion carried.  Motion to permanently transfer $5000 to Police Fund was made by Wall, 2nd by Allen.  Roll call . . . all ayes to follow.  Motion carried.

 

Maintenance report not presented due to Williams’ absence.

 

Water/Sewer report presented and accepted.

 

Roberts asked Board how electricity and gas was going to be supplied to the maintenance shop and well #1 once move to the new Village Hall is complete.  Discussion followed.  A new line will be trenched from the new hall building.

 

Committee reports presented and accepted.

 

Trustee Wall is to talk to Herman Wagehoft regarding fall clean-up day in September and report back at August 18, 2011 meeting. 

 

Motion for adjournment was made by Allen, 2nd by Kingsley.  Meeting was adjourned at 8:04pm.

 

 

 

 

__________________________                          ____________________________

Jack W. Rudd  Jr., Mayor                                         Tammy Jo Stetler, Clerk


VILLAGE OF GLASFORD MINUTES

 

AUGUST 18, 2011

 

The regularly scheduled meeting of the Village Board of Glasford was convened at 7:00pm.  In attendance were Mayor Rudd, Clerk Stetler, Trustees Beecham, Frevert, Kingsley and Whaley.  Trustees Allen was absent.  Also in attendance were David Pye, Police Chief Harper, and Streets Supt. Williams.

 

Motion to accept Minutes from previous meeting was made by Wall, 2nd by Kingsley.  Roll call… Beecham – AYE; Frevert – AYE; Kingsley – AYE; Wall – AYE; Whaley – AYE.  Motion carried.

 

Fall clean-up day scheduled for September 17, 2011 from 7am to 11am with Captain Hook.

 

David Pye presented ordinance violations report.

 

Police report presented and accepted.

 

Treasurer’s report presented and accepted.

 

Motion to pay bills and outstanding AmerenCIPS, Verizon, and BP Oil bills was made by Whaley, 2nd by Kingsley.  Roll call . . . all ayes to follow.  Motion to permanently transfer $3500 to Police Fund was made by Whaley, 2nd by Kingsley.  Roll call… Beecham – AYE; Frevert – AYE; Kingsley – AYE; Wall – AYE; Whaley – AYE.  Motion carried.

 

Maintenance report was not presented due to absence of Harold Roberts.

 

Water/Sewer report was not presented due to Supt. Roberts’ absence.

 

Committee reports presented and accepted.

 

Motion to enter into executive session at 8:21pm pursuant to The Open Meetings Act, 5 ILCS 120 (c)(3) to discuss employee wages made by Wall, 2nd by Whaley.  Roll call… Beecham – AYE; Frevert – AYE; Kingsley – AYE; Wall – AYE; Whaley – AYE.  Motion carried.

 

Motion to exit executive session at8:24pm made by Wall, 2nd by Whaley.  Roll call… Beecham – AYE; Frevert – AYE; Kingsley – AYE; Wall – AYE; Whaley – AYE.  Motion carried.

 

Motion to increase Williams’ wages by 3% made by Whaley, 2nd by Wall.  Roll call… Beecham – AYE; Frevert – AYE; Kingsley – AYE; Wall – AYE; Whaley – AYE.  Motion carried.

 

Motion for adjournment was made by Frevert, 2nd by Kingsley.   Roll call… Beecham – AYE; Frevert – AYE; Kingsley – AYE; Wall – AYE; Whaley – AYE.  Motion carried.

 

Meeting was adjourned at 8:25pm.

 

 

__________________________                          ____________________________

Jack W. Rudd  Jr., Mayor                                         Tammy Jo Stetler, Clerk


VILLAGE OF GLASFORD MINUTES

 

SEPTEMBER 15, 2011

 

The regularly scheduled meeting of the Village Board of Glasford was convened at 7:00pm.  In attendance were Mayor Rudd, Clerk Stetler, Trustees Allen, Frevert, Kingsley, Wall and Whaley.  Trustee Beecham was absent.  Also in attendance were Bob Mathews, Water/Sewer Supt. Roberts and Streets Supt. Williams.

 

Motion to accept Minutes from previous meeting was made by Wall, 2nd by Allen.  Roll call… Allen – AYE; Frevert – AYE; Kingsley – AYE; Wall – AYE; Whaley – AYE.  Motion carried.

 

Bob Mathews expressed concern about neighbor’s junk and garbage getting into his yard.  Discussion followed.  Chief Harper to check into matter and remedy situation.

 

Police report presented and accepted.

 

Treasurer’s report presented and accepted.

 

Motion to pay bills and outstanding AmerenCIPS, Verizon, and BP Oil bills was made by Wall, 2nd by Whaley.  Roll call… Allen – AYE; Frevert – AYE; Kingsley – AYE; Wall – AYE; Whaley – AYE.  Motion carried.  Motion to permanently transfer $4000 to Police Fund was made by Whaley, 2nd by Kingsley.  Roll call… Allen – AYE; Frevert – AYE; Kingsley – AYE; Wall – AYE; Whaley – AYE.  Motion carried.

 

Motion to transfer $20,000  from GPS Fund to General Funds for an all principal payment to be made on new hall construction loan made by Frevert, 2nd by Allen.  Roll call… Allen – AYE; Frevert – AYE; Kingsley – AYE; Wall – AYE; Whaley – AYE.  Motion carried.

 

Clerk requested permission to purchase candy and safety glow necklaces for Halloween activities. Permission granted.

 

Mayor Rudd presented to Board the proposal from Area Disposal for a recycling container.  Discussion followed.  Board decided against entering into contract with Area for recycling container.

 

Maintenance report presented and accepted.

 

Water/Sewer report presented and accepted.

 

Committee reports presented and accepted.

 

Trustee Whaley requested that $200 per month be deposited into Police MM Funds account for future purchase of police vehicle.  Discussion followed.  Clerk to deposit $200 per month into said account beginning in October.

 

Motion for adjournment was made by Frevert, 2nd by Kingsley.   Roll call… Allen– AYE; Frevert – AYE; Kingsley – AYE; Wall – AYE; Whaley – AYE.  Motion carried.

 

Meeting was adjourned at 8:03pm.

 

 

 

 

__________________________                          ____________________________

Jack W. Rudd  Jr., Mayor                                         Tammy Jo Stetler, Clerk


VILLAGE OF GLASFORD MINUTES

 

OCTOBER 20, 2011

 

The regularly scheduled meeting of the Village Board of Glasford was convened at 7:00pm.  In attendance were Mayor Rudd, Clerk Stetler, Trustees Allen, Beecham, Frevert, Kingsley, Wall and Whaley.  Also in attendance were David Pye, Kate Young, and Water/Sewer Supt. Roberts.

 

Motion to accept Minutes from previous meeting was made by Wall, 2nd by Frevert.  Roll call… Allen – AYE; Beecham – AYE; Frevert – AYE; Kingsley – AYE; Wall – AYE; Whaley – AYE.  Motion carried.

 

Ordinance Violation report presented by David Pye and accepted.

 

Police report presented and accepted.

 

Treasurer’s report presented and accepted.

 

Motion to pay bills and outstanding AmerenCIPS, Verizon, and BP Oil bills was made by Kingsley, 2nd by Frevert.  Roll call… Allen – AYE; Beecham – AYE; Frevert – AYE; Kingsley – AYE; Wall – AYE; Whaley – AYE.  Motion carried. 

 

Motion to permanently transfer $5000 to Police Fund was made by Kingsley, 2nd by Frevert.  Roll call… Allen – AYE; Beecham – AYE; Frevert – AYE; Kingsley – AYE; Wall – AYE; Whaley – AYE.  Motion carried.

 

Motion to pay Archdale Construction remaining balance of $5000 was made by Wall, 2nd by Frevert.  Roll call… Allen – AYE; Beecham – AYE; Frevert – AYE; Kingsley – AYE; Wall – AYE; Whaley – AYE.  Motion carried.

 

Motion to pay Peoria County Highway Department’s 2011 seal-coating invoice of $38,993.13 was made by Allen, 2nd by Wall.  Roll call… Allen – AYE; Beecham – AYE; Frevert – AYE; Kingsley – AYE; Wall – AYE; Whaley – AYE.  Motion carried.

 

Donation request of $100 to IB School for 22nd Annual Senior Citizen’s Christmas Program granted by Board.

 

Clerk presented to Board discussion for accepting a deposit for new water/sewer and garbage service.  Discussion followed.  No deposit requirement will be enforced for new service.  Connection fee still remains in effect.  Also, tenants will be required to present lease to have services put in their name, otherwise service is to remain in property owner’s name. 

 

Mayor Rudd presented to Board to increase the Peddler’s Permit amount to $25 per day.  Discussion followed.  Increase will be effective as soon as new ordinance is drawn up by attorney.

 

Mayor Rudd presented to Board the need to revise the mobile home ordinance code.  Discussion followed.  Revisions of Village Code to be drawn up by attorney.

 

Mayor Rudd presented the need for a concrete approach located on east side of Village Hall.  Discussion followed.  Board agreed to have Gary Verardo to do the work.  Williams is to contact Gary Verardo to give an estimate on project.

 

Maintenance report was not presented due to Williams’ absence.

 

Clerk requested of Board to purchase $25 gift certificates from C&M Market for Village employees for upcoming holiday season.  Discussion followed.  Request granted.

 

Water/Sewer report presented and accepted.

 

Committee reports presented and accepted.

 

Motion for adjournment was made by Kingsley, 2nd by Allen.   Roll call… Allen – AYE; Beecham – AYE; Frevert – AYE; Kingsley – AYE; Wall – AYE; Whaley – AYE.  Motion carried.

 

Meeting was adjourned at 8:15pm.

 

 

 

 

__________________________                          ____________________________

Jack W. Rudd  Jr., Mayor                                         Tammy Jo Stetler, Clerk


VILLAGE OF GLASFORD MINUTES

 

NOVEMBER 17, 2011  

 

The regularly scheduled meeting of the Village Board of Glasford was convened at 7:00pm.  In attendance were Mayor Rudd, Clerk Stetler, Trustees Allen, Beecham, Frevert, Wall and Whaley.  Trustee Kingsley was absent.  Also in attendance were Chief Harper, Water/Sewer Supt. Roberts, Streets/Maint. Supt. Williams, Kate Young, Phil Michael and Laurie Johnson.

 

Motion to accept October 2011 Minutes made by Wall, 2nd by Whaley.  Roll call… Allen – AYE; Beecham – AYE; Frevert – AYE; Wall – AYE; Whaley – AYE.  Motion carried.

 

Phil Michael and Laurie Johnson from Greim & Company presented the FY 2011 Audit. 

 

Kate Young inquired on how extra revenue could be generated for the Village of Glasford.  Discussion followed.

 

Clerk presented meeting dates for 2012.  Discussion followed.  Dates approved.

 

Clerk presented request from Glasford Gazette for the Village’s holiday greetings ad.  Ad approved.

 

Clerk presented request for donation to Glasford Christmas Basket fund.  Donation approved.

 

Trustee Wall presented estimate for installation of new “Welcome Sign” at the bottom of Glasford Road and West Route 24.  Discussion followed.  Motion to install new “Welcome Sign” made by Wall, 2nd by Allen.  Roll call… Allen – AYE; Beecham – AYE; Frevert – AYE; Wall – AYE; Whaley – AYE.  Motion carried.

 

Motion to pass resolution 111711 to cast ballot in the 2011 IMRF Executive Trustee Election made by Allen, 2nd by Whaley.  Roll call… Allen – AYE; Beecham – AYE; Frevert – AYE; Wall – AYE; Whaley – AYE.  Motion carried.

 

Motion for The Village Corporate Authorities to publicly announce the estimated Tax Levy for the fiscal year commencing  5/01/11 and ending 4/30/12 is $84,432.00 made by Allen, 2nd by Frevert.  Roll call… Allen – AYE; Beecham – AYE; Frevert – AYE; Wall – AYE; Whaley – AYE.  Motion carried.

 

Police report presented and accepted. 

 

Treasurer’s report presented and accepted.

 

Motion to pay bills and outstanding AmerenCIPS, BP Oil and Verizon bills was made by Allen, 2nd by Whaley.  Roll call… Allen – AYE; Beecham – AYE; Frevert – AYE; Wall – AYE; Whaley – AYE.  Motion carried.

 

Motion to permanently transfer $7,000 to Police Fund, made by Allen, 2nd by Whaley.  Roll call… Allen – AYE; Beecham – AYE; Frevert – AYE; Wall – AYE; Whaley – AYE.  Motion carried.

 

Maintenance report presented and accepted.

 

Water/Sewer report presented and accepted.

 

Committee reports presented and accepted.

 

Motion for adjournment was made by Wall, 2nd by Allen.  Roll call… Allen – AYE; Beecham – AYE; Frevert – AYE; Wall – AYE; Whaley – AYE.  Motion carried.

 

Meeting was adjourned at 8:19pm.

 

 

 

 

 

__________________________                          ____________________________

Jack W. Rudd  Jr., Mayor                                         Tammy Jo Stetler, Clerk


VILLAGE OF GLASFORD MINUTES

 

DECEMBER 15, 2011

 

The regularly scheduled meeting of the Village Board of Glasford was convened at 7:00pm.  In attendance were Mayor Rudd, Clerk Stetler, Trustees Allen, Beecham, Frevert, Kingsley, Wall and Whaley. Also in attendance was Ordinance Officer David Pye; John Rudd, Stacey Stahl & son; John & Jill Guilford; Kate Young, Chief Harper, and Streets/Maint. Supt. Williams. 

 

Motion to accept November 2011 Minutes made by Wall, 2nd by Kingsley.  Roll call… Allen – AYE; Beecham – AYE; Frevert – AYE; Kingsley – AYE; Wall – AYE; Whaley – AYE.  Motion carried.

 

Jill Guilford presented to Board her concerns with the new LED sign that was installed on east side of the new Hall.  Discussion followed.  Sign is to be moved to north end of the building.

 

Ordinance Violation report presented and accepted.

 

John Rudd as a representative of the Kingston Mines Village Board requested information regarding the possible intergovernmental agreement between Kingston Mines and Glasford for police protection.  Discussion followed.  The Glasford Village Board decided not to enter into an agreement at this time.

 

John Rudd presented to Board his progress in the remodeling of the Mother’s Bar location.  Discussion followed.  Rudd will provide future progress reports to Board.

 

Motion to pass Ordinance No. 2011-11 Annual Tax Levy for the fiscal year commencing  5/01/11 and ending 4/30/12 is $84,432.00 made by Allen, 2nd by Kingsley.  Roll call… Allen – AYE; Beecham – AYE; Frevert – AYE; Kingsley – AYE; Wall – AYE; Whaley – AYE.  Motion carried.

 

Police report presented and accepted. 

 

Treasurer’s report presented and accepted.

 

Motion to pay bills and outstanding AmerenCIPS, BP Oil and Verizon bills was made by Whaley, 2nd by Allen. 

Roll call… Allen – AYE; Beecham – AYE; Frevert – AYE; Kingsley – AYE; Wall – AYE; Whaley – AYE.  Motion carried.

 

Motion to permanently transfer $3,000 to Police Fund, made by Whaley, 2nd by Allen.  Roll call… Allen – AYE; Beecham – AYE; Frevert – AYE; Kingsley – AYE; Wall – AYE; Whaley – AYE.  Motion carried.

 

Maintenance report presented and accepted.

 

Water/Sewer report was not presented due to absence of Supt. Roberts.

 

Committee reports presented and accepted.

 

Trustee Wall presented to Board the status of the new “Welcome to Glasford” sign.  Discussion followed.  Trustee Wall stated that his time would be volunteered for installation of sign.

 

Motion for adjournment was made by Wall, 2nd by Whaley.  Roll call… Allen – AYE; Beecham – AYE; Frevert – AYE; Kingsley – AYE; Wall – AYE; Whaley – AYE.  Motion carried.

 

Meeting was adjourned at 8:03pm.

 

 

 

 

 

__________________________                          ____________________________

Jack W. Rudd  Jr., Mayor                                         Tammy Jo Stetler, Clerk


VILLAGE OF GLASFORD MINUTES

 

DECEMBER 26, 2011

 

A SPECIAL BOARD meeting of the Village Board of Glasford was convened at 6:00pm to discuss the procedure relevant to the death of Officer Rodgers and the Board’s investigation of said occurrence.  In attendance were Mayor Rudd, Clerk Stetler, Trustees Beecham, Frevert, Kingsley, Wall and Whaley. Trustee Allen was absent.  Also in attendance were Attorney Thomas Trager, Harold Roberts, Shane Young, Kate Young, Jeremy Test, Andrew Burgess, and Chief Harper.

 

Motion to enter into executive session at 6:02pm pursuant to The Open Meetings Act, 5 ILCS 120 (c)(3) to discuss procedure relevant to the death of Officer Rodgers and the Board’s investigation of said occurrence made by Beecham, 2nd by Whaley.  Roll call… Beecham – AYE; Frevert – AYE; Kingsley – AYE; Wall – AYE; Whaley – AYE.  Motion carried.

 

Motion to exit executive session at 6:29pm made by Frevert, 2nd by Wall.  Roll call… Beecham – AYE; Frevert – AYE; Kingsley – AYE; Wall – AYE; Whaley – AYE.  Motion carried.

 

Board decided that no further action will be taken at this time due to pending County investigation reports.

 

Officer Young asked the Board what will be done with the police car.  Discussion followed.  Board and Chief Harper will be looking into purchase of new and/or used vehicle at a future date.

 

Motion for adjournment was made by Frevert, 2nd by Wall.   Roll call… Beecham – AYE; Frevert – AYE; Kingsley – AYE; Wall – AYE; Whaley – AYE.  Motion carried.

 

Meeting was adjourned at 6:34pm.

 

 

 

 

 

 

__________________________                          ____________________________

Jack W. Rudd  Jr., Mayor                                         Tammy Jo Stetler, Clerk

 

 

 

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P.O. Box 140, Glasford, Illinois 61533  phone: 309-389-5152  fax: 389-5154