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Village of Glasford Monthly Meeting Minutes

Board meetings are held on the third Thursday of every month at 7:00pm.

Meetings are held at the Village Hall, located at 305 Oak Street, and the public is encouraged to attend.


 

2009 Board Meetings

 

January  |  February  |  March  |  April  |  May  |  June  |  July  |  August  |  September  |  October  |  November  |  December

 


VILLAGE OF GLASFORD MINUTES

 

JANUARY 15, 2009 

 

The regularly scheduled meeting of the Village Board of Glasford was convened at 7:00pm.  In attendance were Trustees Allen, Beecham, Frevert, Kingsley, Wall and Whaley.  Mayor Rudd and Clerk Stetler were absent.  Also in attendance were Chief Harper, Streets & Maintenance Supt. Williams, and Water/Sewer Supt. Roberts.  Trustee Whaley acted as Mayor protem in the absence of Mayor Jack Rudd, Jr. Trustee Frevert acted as Clerk protem in the absence of Clerk/Treasurer Tammy Jo Stetler

 

Reading of Minutes were read and accepted.

 

Police report presented and accepted.

 

Treasurer’s report presented and accepted.

 

Motion to pay bills and outstanding AmerenCIPS, BP Oil and Verizon bills was made by Wall, 2nd by Allen.  Roll call . . . all ayes to follow.   Motion to permanently transfer $4000 to Police Fund, made by Wall 2nd by Allen.  Roll call . . . all ayes to follow.

 

Maintenance report presented and accepted.

 

Water/Sewer report presented and accepted.

 

Motion to install new light pole at Main Street and Glasford Road behind Casey’s General Store, made by Wall, 2nd by Frevert. Roll call … all ayes to follow.

 

Motion to pass Amended Tax Levy Ordinance 2009-01 made by Wall, 2nd by Allen.  Roll call … all ayes to follow.

 

Committee reports presented and accepted.

 

Motion for adjournment was made by Frevert, 2nd by Beecham.  Meeting was adjourned at 7:45pm.

 

 

 

 

__________________________                          ____________________________

Jack W. Rudd  Jr., Mayor                                         Tammy Jo Stetler, Clerk


VILLAGE OF GLASFORD MINUTES

 

FEBRUARY 19, 2009

 

The regularly scheduled meeting of the Village Board of Glasford was convened at 7:00pm.  In attendance were Clerk Stetler, Trustees Allen, Beecham, Frevert, Kingsley, Wall and Whaley.  Mayor Rudd was absent.  Also in attendance were Engineer Frank Sturm, Chief Harper, Streets & Maintenance Supt. Williams, and Water/Sewer Supt. Roberts.  Trustee Allen acted as Mayor protem in the absence of Mayor Jack Rudd, Jr.

 

Reading of Minutes were read and accepted.  Motion to accept minutes made by Frevert, 2nd by Wall.  Roll call . . . all ayes to follow.  

 

Engineer Frank Sturm presented status update on the progress for completion of Well #3 and water treatment plant.  Discussion followed.

 

Letter addressed to the Village Board from Layne Western formally requesting that the retainage withheld on the water treatment plant project be reduced from 10% to 5% was presented.  Discussion followed.  Motion to deny request of Layne Western requesting the retainage be reduced to 5% made by Wall, 2nd by Whaley.  Roll call . . . all ayes to follow.

 

Police report presented and accepted.

 

Treasurer’s report presented and accepted.

 

Motion to pay bills and outstanding AB Hunter, AmerenCIPS, BP Oil and Verizon bills was made by Frevert, 2nd by Kingsley.  Roll call . . . all ayes to follow.   Motion to permanently transfer $2000 to Police Fund, made by Kingsley, 2nd by Frevert.  Roll call . . . all ayes to follow.

 

Motion to submit Layne-Western’s payment request No. 8 to Municipal Services for payment in the amount of $38,232.22 for services rendered in connection with water treatment facility was made by made by Wall, 2nd by Kingsley.  Roll call . . . all ayes to follow.

 

Maintenance report presented and accepted.

 

Water/Sewer report presented and accepted.

 

Roberts presented to Board that water/sewer rates need to be increased by 5% to generate funds for increased operating costs.  Discussion followed.

 

Motion to increase water/sewer rates for gallons used by 5% to be effective May 1, 2009, made by Kingsley, 2nd by Wall.  Roll call . . . all ayes to follow.

 

Committee reports presented and accepted.

 

Glasford Clean-Up Days tentatively schedule for May 23, 2009.  Wall to contact Captain Hook for dates of availability and report back at the March 19, 2009 Board Meeting.

 

Glasford Garage Sale Days scheduled for May 15th and 16th, 2009.

 

Motion to enter into executive session at 8:49pm pursuant to The Open Meetings Act, 5 ILCS 120 (c)(3) to discuss personnel made by Kingsley, 2nd by Whaley.  Roll call . . . all four (4) ayes and NO nayes to follow.  Motion carried.

 

Motion to exit executive session at 9:00pm made by Frevert, 2nd by Wall.  Roll call . . . all four (4) ayes and NO nayes to follow.  Motion carried.

 

Motion for adjournment was made by Wall, 2nd by Kingsley.  Meeting was adjourned at 9:10pm.

 

 

 

__________________________                          ____________________________

Jack W. Rudd  Jr., Mayor                                         Tammy Jo Stetler, Clerk


VILLAGE OF GLASFORD MINUTES

 

MARCH 19, 2009

 

A special hearing of the Village Board of Glasford was convened at 6:30pm.  In attendance were Mayor Rudd, Clerk Stetler, Trustees Beecham, Frevert, Kingsley, Wall, and Whaley.   Trustees Allen and Kingsley were absent. 

 

Purpose of hearing was to present to the Public the ANNUAL APPROPRIATION FOR THE FISCAL YEAR COMMENCING MAY 1, 2009 AND ENDING APRIL 30, 2010.

 

Motion for adjournment was made by Wall, 2nd by Frevert.  Roll call … Beecham – AYE; Frevert – AYE; Wall – AYE; Whaley – AYE.  Motion carried. Meeting was adjourned at 6:45pm.

 

**********************************************************************************************************************************

 

The regularly scheduled meeting of the Village Board of Glasford was convened at 7:00pm.  In attendance were Mayor Rudd, Clerk Stetler, Trustees Allen, Beecham, Frevert, Kingsley, Wall and Whaley.   Also in attendance was Chief Harper, Streets & Maint. Supt. Williams, Chris Peschang/Layne-Western, and Engineer Frank Sturm.  

 

Minutes were read and accepted.

 

Engineer Frank Sturm informed Board of the progress of the Water Treatment Facility Project.  Discussion followed. 

 

Chris Peschang, with Layne-Western, requested of the Board to accept February 13, 2009 as date of SUBSTANTIAL COMPLETION for the Water Treatment Facility and reduce the retainage rate to 5% from 10%. Discussion followed.

 

Clerk opened sealed bids for 2009 mowing bids.  Bids were as follows:  1.) Jerry Wolfe -- $60 per mow; 2.) Timothy Woosley -- $85.00 per mow; and 3.) Ed & Terri Best -- $95 per mow.  Discussion followed.  Bid awarded to Jerry Wolfe for $60 per mow.

 

Police report presented and accepted.

 

Treasurer’s report presented and accepted.

 

Motion to pay bills was made by Kingsley, 2nd by Allen.  .  Roll call … Allen – AYE; Beecham – AYE; Frevert – AYE; Kingsley – AYE; Wall – AYE; Whaley – AYE.  Motion carried. 

 

Motion to permanently transfer $2000 to Police Fund, made by Kingsley, 2nd by Allen.  Roll call … Allen – AYE; Beecham – AYE; Frevert – AYE; Kingsley – AYE; Wall – AYE; Whaley – AYE.  Motion carried.

 

Motion to submit EDC Of Central Illinois’ invoice# 380 in the amount of $2110.00 for payment made by Allen, 2nd by Wall.  Roll call … Allen – AYE; Beecham – AYE; Frevert – AYE; Kingsley – AYE; Wall – AYE; Whaley – AYE.  Motion carried.

 

Motion to pass ORDINANCE NO. 2009-02 ANNUAL APPROPRIATION FOR THE FISCAL YEAR COMMENCING MAY 1, 2009 AND ENDING APRIL 30, 2010, made by Allen, 2nd by Kingsley. Roll call … Allen – AYE; Beecham – AYE; Frevert – AYE; Kingsley – AYE; Wall – AYE; Whaley – AYE.  Motion carried.

 

Maintenance report presented and accepted.

 

Water/Sewer report was not presented due to Roberts’ absence.

 

Committee reports presented and accepted.

 

Motion for adjournment was made by Whaley, 2nd by Beecham.  Roll call … Allen – AYE; Beecham – AYE; Frevert – AYE; Kingsley – AYE; Wall – AYE; Whaley – AYE.  Motion carried. Meeting was adjourned at 8:17pm.

 

 

 

__________________________                          ____________________________

Jack W. Rudd  Jr., Mayor                                         Tammy Jo Stetler, Clerk


VILLAGE OF GLASFORD MINUTES

 

APRIL 16, 2009

 

The regularly scheduled meeting of the Village Board of Glasford was convened at 7:00pm.  In attendance were Mayor Rudd, Clerk/Treasurer Stetler, Trustees Allen, Beecham, Frevert, Kingsley, and Whaley.  Trustee Wall was absent. 

Also in attendance were Rita & Jim Diviney, Chief Harper, Streets & Maintenance Supt. Williams, and Water/Sewer Supt. Roberts.

 

Motion to accept Minutes from previous meeting made by Frevert, 2nd by Beecham.  Roll call… Allen – AYE;

Beecham – AYE; Frevert – AYE; Kingsley – AYE; Whaley – AYE.  Motion carried.

 

Jim & Rita Diviney presented to the Board situation of disrepair of property located at 313 N. Cheryl Court.

Discussion followed.  Chief Harper to issue ordinance violation(s) for said property.

 

Police report presented and accepted.

 

Treasurer’s report presented and accepted.

 

Motion to pay bills and outstanding Verizon, BP Oil and AmerenCIPS bills was made by Frevert, 2nd by Kingsley. 

Roll call… Allen – AYE; Beecham – AYE; Frevert – AYE; Kingsley – AYE; Whaley – AYE.  Motion carried.

 

Motion to permanently transfer $1000 to Police Fund, made by Frevert, 2nd by Kingsley.  Roll call… Allen – AYE; Beecham – AYE; Frevert – AYE; Kingsley – AYE; Whaley – AYE.  Motion carried.

 

Motion to pass Ordinance No. 2009-03 AN ORDINANCE ESTABLISHING CHARGES AND RATES FOR THE USE AND SERVICE OF THE COMBINED WATER WORKS AND SEWER SYSTEM OF THE VILLAGE OF GLASFORD, PEORIA COUNTY, ILLINOIS made by  Kingsley, 2nd by Frevert.  .  Roll call… Allen – NAYE; Beecham – AYE; Frevert – AYE; Kingsley – AYE; Whaley – AYE.  Four (4) AYES and One (1) NAYE.  Motion carried.

 

Clerk presented to Board Layne Western’s Pay Request No. 9 in the amount of $72,392.78 and Layne Western’s Pay Request No. 10 in the amount of $41,001.20.  Discussion followed.  Payment of said pay requests tabled until May 21, 2009 Board Meeting.  Mayor Rudd to contact Engineer Frank Sturm regarding this matter.

 

Maintenance report presented and accepted.

 

Water/Sewer report presented and accepted.

 

Newly elected members Jack Rudd Jr. – Mayor; Merle Allen – Trustee; Randy Beecham – Trustee; and

Donald Whaley – Trustee sworn in for four(4)-year terms respectively.

 

Motion to enter into executive session at 8:05pm pursuant to The Open Meetings Act, 5 ILCS 120 (c)(3) to discuss personnel wages made by Kingsley, 2nd by Whaley.  Roll call… Allen – AYE; Beecham – AYE; Frevert – AYE; Kingsley – AYE; Whaley – AYE.  Motion carried.

 

Motion to exit executive session at 8:10pm made by Kingsley, 2nd by Allen.  Roll call… Allen – AYE; Beecham – AYE; Frevert – AYE; Kingsley – AYE; Whaley – AYE.  Motion carried.

 

Motion to increase Harold Roberts salary by 3% retroactive to April 1, 2009, made by Allen, 2nd by Whaley.  Roll… call Allen – AYE; Beecham – AYE; Frevert – AYE; Kingsley – AYE; Whaley – AYE.  Motion carried.

 

Committee reports presented and accepted.

 

Motion for adjournment was made by Frevert, 2nd by Beecham.  Roll call… Allen – AYE; Beecham – AYE; Frevert – AYE; Kingsley – AYE; Whaley – AYE.  Motion carried.

 

 

Meeting was adjourned at 8:17pm.

 

 

 

__________________________                          ____________________________

Jack W. Rudd  Jr., Mayor                                         Tammy Jo Stetler, Clerk


VILLAGE OF GLASFORD MINUTES

 

MAY 21, 2009

 

The regularly scheduled meeting of the Village Board of Glasford was convened at 7:00pm.  In attendance were Mayor Jack Rudd, Jr., Clerk/Treasurer Stetler, Trustees Allen, Beecham, Frevert, Kingsley, Wall and Whaley.  Also in attendance were Leo Knott, Frank Record, Joe Roberts, David Schaab, Frank Sturm, Police Chief Harper, Streets & Maintenance Supt. Williams, and Water/Sewer Supt. Roberts.

 

Leo Knott informed Board of his concerns regarding properties on East Essex Street. Discussion followed.  Police Chief to follow up on possible ordinance violations.  Leo Knott also requested of Board to find a solution for the water problem at his rental property on Fourth Street.  Discussion followed.  Williams and Roberts to check into matter.

 

Engineer Frank Sturm presented to Board status of water treatment facility and work to be on streets for the upcoming summer season.  Discussion followed.

 

Motion to accept minutes from previous meeting made by Whaley, 2nd by Allen.  Roll call . . . all ayes and NO nayes to follow.  Motion carried.

 

Police report presented and accepted.

 

Treasurer’s report presented and accepted.

 

Garbage bids for contract 7/1/2009 to 6/30/2012 for residential solid waste collection and disposal were opened and read as follows:

 

1.             Quality Disposal:  $11.00/resident for 1st yr; $11.50/resident for 2nd yr; $12.00/resident for 3rd yr.

2.             Waste Management:  $13.85/resident for 1st yr; $14.40/resident for 2nd yr; $14.95/resident for 3rd yr.

3.             Harold Tomlinson Disposal:  $15.75/resident for 1st yr; $16.75/resident for 2nd yr; $17.75/resident for 3rd yr.

4.             Grimm Bros. Trucking, Inc.:  $9.83/resident for 1st yr; $10.21/resident for 2nd yr; $10.61/resident for 3rd yr.

 

Motion to accept low bid for garbage contract from GRIMM BROS. TRUCKING, INC., made by Frevert, 2nd by Wall.  Roll call . . . all ayes and NO nayes to follow.  Motion carried. 

 

Motion to pay bills and outstanding Verizon, BP Oil and AmerenCIPS bills was made by Frevert, 2nd by Kingsley.  Roll call . . . all ayes and NO nayes to follow.  Motion carried. 

 

Motion to permanently transfer $2000 to Police Fund, made by Frevert, 2nd by Kingsley.  Roll call . . . all ayes and NO nayes to follow.  Motion carried.

 

Motion to submit Layne Western’s Pay Request No. 9 in the amount of $72,392.78 and Layne Western’s Pay Request No. 10 in the amount of $41,001.20 for payment made by Frevert, 2nd by Kingsley.  Roll call . . . all ayes and NO nayes to follow.  Motion carried.

 

Motion to retain Officer Mark Harper until April 30, 2010, made by Kingsley, 2nd by Whaley.  Roll call . . . all ayes and NO nayes to follow.  Motion carried.

 

Motion to retain Mohr & Kerr Engineering as the Village’s engineer until April 30, 2010, made by Kingsley, 2nd by Frevert.  Roll call . . . all ayes and NO nayes to follow.  Motion carried.

 

Motion to retain the law firm Vonachen, Lawless, Trager & Slevin as legal counsel until April 30, 2010, made by Wall, 2nd by Allen.  Roll call . . . all ayes and NO nayes to follow.  Motion carried.

 

Motion to pass Pass Resolution for Maintenance of Streets & Highways by Municipality under the IL Highway Code in the amount of $58,120.00 for 5/1/09-4/30/10 Motor Fuel made by Allen, 2nd by Wall.  Roll call . . . all ayes and NO nayes to follow.  Motion carried.

 

Clerk informed Board of several complaints regarding street light out on top of Glasford hill.  Discussion followed.  Williams instructed to inform AmerenCIPS to have light turned back on. 

 

Maintenance report presented and accepted.

 

Water/Sewer report presented and accepted.

 

Committee reports presented and accepted.

 

Motion for adjournment was made by Wall, 2nd by Kingsley.  .  Roll call . . . all ayes and NO nayes to follow.  Motion carried. 

 

Meeting was adjourned at 8:32pm.

 

 

 

__________________________                          ____________________________

Jack W. Rudd  Jr., Mayor                                         Tammy Jo Stetler, Clerk


VILLAGE OF GLASFORD MINUTES

 

JUNE 18, 2009

 

The regularly scheduled meeting of the Village Board of Glasford was convened at 7:00pm.  In attendance were Clerk/Treasurer Stetler, Trustees Beecham, Frevert, Kingsley and Whaley.  Mayor Rudd and Trustee Allen were absent.  Motion to have Trustee Kingsley serve as Mayor Protem in Rudd’s absence was made by Whaley, 2nd by Beecham.  Roll call . . . all ayes to follow.  Also in attendance were Frank Sturm, Joe Roberts, Herman & Diane Wagehoft, Pastor Wilkins, James Cummings, Tiffany Johnson, Bob Mathews, Police Chief Harper, and Streets Supt. Williams and Water/Sewer Supt. Roberts.

 

Motion to accept Minutes from previous meeting was made by Wall, 2nd by Frevert.  Roll call . . . all ayes to follow.

 

Joe Roberts presented Board information regarding Grimm Brothers Trucking Company.  Discussion followed.

 

Herman Wagehoft presented Board with report and invoice for clean-up on May 23, 2009.  Discussion followed.  Tentative date for fall clean-up day set for September 26, 2009.

 

Tiffany Johnson questioned Board about boundary lines of Village property located on the north side of her property on Hickory Street.  Discussion followed.

 

Bob Mathews questioned Board regarding Village Ordinance(s) on dogs.  Discussion followed.

 

Frank Sturm presented to Board the status on construction of the water treatment facility.  Discussion followed.

 

James Cummings presented to Board the final invoices for the grant so it could be closed out and finalized.  Discussion followed. 

 

Motion to pay EDC’s pay request for services rendered from 3/19/09 thru 6/17/09 in the amount of $3165.00 made by Whaley, 2nd by Beecham.  Roll call . . . all ayes to follow.   

 

Motion to pay PIPCO’s estimate #4 and final invoice in the amount of $32,004.01 Wall, 2nd by Whaley.  Roll call . . . all ayes to follow.

 

Motion to pass Pass Ordinance No. 2009-04 Prevailing Wage was made by Wall, 2nd by Frevert.  Roll call . . . all ayes to follow.

 

Police report presented and accepted.

 

Treasurer’s report presented and accepted.

 

Motion to pay bills and outstanding AmerenCIPS, Verizon, and BP Oil bills was made by Wall, 2nd by Frevert.  Roll call . . . all ayes to follow.  Motion to permanently transfer $4000 to Police Fund was made by Wall, 2nd by Frevert.  Roll call . . . all ayes to follow.

 

Maintenance report presented and accepted.

 

Water/Sewer report presented and accepted.

 

Committee reports presented and accepted.

 

Motion for adjournment was made by Frevert, 2nd by Beecham.  Meeting was adjourned at 9:04pm.

 

 

__________________________                          ____________________________

Jack W. Rudd  Jr., Mayor                                         Tammy Jo Stetler, Clerk


VILLAGE OF GLASFORD MINUTES

 

JULY 16, 2009

 

The regularly scheduled meeting of the Village Board of Glasford was convened at 7:00pm.  In attendance were Mayor Rudd, Jr., Trustees Allen, Beecham, Frevert, Kingsley, Wall and Whaley.  Clerk Stetler was absent.  Also in attendance were Chief Harper, Streets & Maintenance Supt. Williams, and Water/Sewer Supt. Roberts.  Trustee Kingsley acted as Clerk protem in the absence of Clerk/Treasurer Tammy Jo Stetler.

 

Reading of Minutes were waived due to absence of Clerk Stetler.

 

Police report presented and accepted.

 

Treasurer’s report presented and accepted.

 

Motion to pay bills and outstanding AmerenCIPS, BP Oil and Verizon bills was made by Wall, 2nd by Allen.  Roll call . . . all ayes to follow.   Motion to permanently transfer $5000 to Police Fund, made by Frevert, 2nd by Whaley.  Roll call . . . all ayes to follow.

 

Maintenance report presented and accepted.

 

Water/Sewer report presented and accepted.

 

Motion to install new stop sign at E. Second and Oak Streets made by Frevert, 2nd by Kingsley. Roll call … Allen-NAYE; Wall-AYE; Beecham-AYE; Whaley-NAYE; Kingsley-AYE; Frevert-AYE.  Motion carried.

 

Fall clean-up day is confirmed for September 26, 2009, during the hours of 7:00am to 11:00am.

 

Committee reports presented and accepted.

 

Motion for adjournment was made by Frevert, 2nd by Beecham.  Meeting was adjourned at 8:13pm.

 

 

__________________________                          ____________________________

Jack W. Rudd  Jr., Mayor                                         Tammy Jo Stetler, Clerk


VILLAGE OF GLASFORD MINUTES

 

AUGUST 20, 2009

 

The regularly scheduled meeting of the Village Board of Glasford was convened at 7:00pm.  In attendance were Trustees Beecham, Frevert, Kingsley, and Whaley.  Mayor Rudd, Trustees Allen and Wall were absent.  Also in attendance were Chief Harper, and Streets & Maintenance Supt. Williams.  

 

Motion to have Trustee Kingsley act as Mayor protem in the absence of Mayor Rudd, made by Frevert, 2nd by Whaley.  Roll call . . . all ayes to follow.

 

Motion to accept June and July 2009 Minutes made by Frevert, 2nd by Whaley.  Roll call . . . all ayes to follow.  

 

Police report presented and accepted.

 

Treasurer’s report presented and accepted.

 

Motion to pay bills and outstanding AmerenCIPS, BP Oil and Verizon bills was made by Whaley, 2nd by Beecham.  Roll call . . . all ayes to follow.   Motion to permanently transfer $3500 to Police Fund, made by Beecham, 2nd by Frevert.  Roll call . . . all ayes to follow.

 

Maintenance report presented and accepted.

 

Motion to have 2009 GMC Sierra pick-up truck bed liner sprayed on by Line-X in Bartonville for $540.00 was made by Whaley, 2nd by Beecham.  Roll call . . . all ayes to follow.  

 

Motion to put _____ Chevy pick-up truck and ______ snow plow, as is, up for SEPARATE BID made by Frevert, 2nd by Beecham.  Roll call . . . all ayes to follow.  

 

Water/Sewer report was not presented due to Roberts’ absence. 

 

Committee reports presented and accepted.

 

Motion for adjournment was made by Frevert, 2nd by Beecham.  Meeting was adjourned at 8:24pm.

 

 

__________________________                          ____________________________

Jack W. Rudd  Jr., Mayor                                         Tammy Jo Stetler, Clerk


VILLAGE OF GLASFORD MINUTES

 

SEPTEMBER 17, 2009

 

The regularly scheduled meeting of the Village Board of Glasford was convened at 7:00pm.  In attendance were Mayor Rudd, Clerk Stetler, Trustees Allen, Frevert, Wall, and Whaley.  Trustees Beecham and Kingsley were absent.  Also in attendance were Chief Harper, and Streets & Maintenance Supt. Williams, Water/Sewer Supt. Roberts, Phil Michael, Attorney Trager, Sally Wills, Marsha & Ed Shafer, Jay Conrad, Mark Grimm, Joe Roberts, Pam Rudd and Bill Bauer. 

 

Motion to accept the August 2009 Minutes made by Wall, 2nd by Allen.  Roll call . . . all ayes to follow.  

 

Mark Grimm and Joe Roberts asked Board if all was going well with garbage pick-ups.  Discussion followed.

 

Bill Bauer and Pam Rudd addressed the Board regarding the placement of 4-way stop signs at Oak and Second Streets.  Discussion followed.

 

Jay Conrad informed Board that he will be conveying a 100 ft X 300 ft parcel of land at the end of East Third Street to Ken Webb for the purpose of a storage shed.  Discussion followed.  Board approved construction of storage shed and informed Mr. Conrad that Mr. Webb would have to obtain a building permit.

 

Sally Wills and Marsha & Ed Shafer addressed the Board regarding their concern of dogs running at large on Poplar Street.  Discussion followed.  Chief Harper to follow up on matter and report at later date.

 

Phil Michael presented to Board the 4/30/09 Audit for the Village of Glasford.  Discussion followed.

 

Attorney Trager presented to Board proposed changes to several ordinances and Village Code.  Discussion followed.

 

Police report presented and accepted.

 

Treasurer’s report presented and accepted.

 

Motion to pay bills and outstanding AmerenCIPS, BP Oil and Verizon bills was made by Wall, 2nd by Allen.  Roll call . . . all ayes to follow.   Motion to permanently transfer $3000 to Police Fund, made by Wall, 2nd by Allen.  Roll call . . . all ayes to follow.

 

Maintenance report presented and accepted.

 

Water/Sewer report presented and accepted.

 

Motion to enter into executive session at 9:12pm pursuant to The Open Meetings Act, 5 ILCS 120 (c)(3) to discuss personnel made by Rudd, 2nd by Wall.  Roll call . . . . all ayes to follow.

 

Motion to exit executive session at 9:18pm made by Frevert, 2nd by Allen.  Roll call . . . all ayes to follow.

 

Committee reports presented and accepted.

 

Motion for adjournment was made by Wall, 2nd by Frevert.  Meeting was adjourned at 9:19pm.

 

 

 

__________________________                          ____________________________

Jack W. Rudd  Jr., Mayor                                         Tammy Jo Stetler, Clerk


VILLAGE OF GLASFORD MINUTES

 

OCTOBER 15, 2009

 

The regularly scheduled meeting of the Village Board of Glasford was convened at 7:00pm.  In attendance were Mayor Rudd, Trustees Allen, Beecham, Frevert, Kingsley, and Whaley.  Trustee Wall was absent.  Also in attendance were Frank Sturm, David Philyaw, Sgt. Burgess, Streets/Maintenance Supt. Williams and Water/Sewer Supt. Roberts.

 

Motion to accept Minutes from previous meeting was made by Allen, 2nd by Beecham.  Roll call . . . all ayes to follow.

 

Engineer Sturm presented to Board status of construction for water treatment facility.  Discussion followed.

 

Engineer Sturm presented to Board status of situation for televising sewer lines.  Discussion followed.  Motion to televise one-half of sewer lines within a year and the other half the following year made Whaley, 2nd by Kingsley.  Roll call . . . all ayes to follow.

 

Opening of bids 2000 Chevrolet Pick-Up Truck as follows:

1.             Robert Walker for $1101

2.             D&C Sales for $755

3.             Tom Hedge for $1528

4.             Todd Harris for $1610

5.             Commercial Grounds Maintenance for $1500

6.             Gary Eeten for $2350

7.             Darin Pilgrim for $1089

8.             David Philyaw for $1150

 

Motion to accept bid for 2000 Chevrolet Pick-Up Truck submitted by Gary Eeten for $2350 made by Allen, 2nd by Kingsley.  Roll call . . . all ayes to follow.

 

Opening of bids Snow Plow as follows:

1.             Tom Hedge for $880

2.             Jim Blessman for $843

3.             D&C Sales for $675.02

4.             Todd Harris for $1010

5.             Darin Pilgrim for $503

6.             Commercial Grounds Maintenance for $600

7.             Gary Eeten for $2150

 

Motion to accept for Snow Plow submitted by Gary Eeten for $2150 made by Allen, 2nd by Whaley.  Roll call . . . all ayes to follow.

 

Police report presented and accepted.

 

Treasurer’s report presented and accepted.

 

Motion to pay bills was made by Allen, 2nd by Whaley.  Roll call . . . all ayes to follow. 

 

Motion to permanently transfer $5000 to Police Fund was made by Allen, 2nd by Whaley.  Roll call . . . all ayes to follow.

 

Payment of Layne-Western’s payment request No. 11 & 12 to Municipal for services rendered in connection with water treatment facility tabled until November 19, 2009 Board meeting.

 

Motion for The Village Corporate Authorities to publicly announce the estimated Tax Levy for the fiscal year commencing  5/01/09 and ending 4/30/10 is 81,922.00 made by Kingsley, 2nd by Allen.  Roll call . . . all ayes to follow. 

 

Clerk requested permission to purchase candy and refreshments for Halloween Parade on 10/31/09.  Request granted.

 

Donation request of $100 to IB School for 20th Annual Senior Citizen’s Christmas Program granted by Board.

 

Donation request for 2009 Santa Train child goodie bags in the amount of $100 granted by Board.

 

Donation request for 2009 Glasford Christmas Basket Fund in the amount of $500 granted by Board.

 

Maintenance report presented and accepted.

 

Water/Sewer report presented and accepted.

 

Committee reports presented and accepted.

 

Motion to enter into executive session at 8:42pm pursuant to The Open Meetings Act, 5 ILCS 120 (c)(3) to discuss personnel wages made by Frevert, 2nd by Kingsley.  Roll call… Allen – AYE; Beecham – AYE; Frevert – AYE; Kingsley – AYE; Whaley – AYE.  Motion carried.

 

Motion to exit executive session at 9:06pm made by Frevert, 2nd by Allen.  Roll call… Allen – AYE; Beecham – AYE; Frevert – AYE; Kingsley – AYE; Whaley – AYE.  Motion carried.

 

Motion to increase Tammy Jo Stetler’s salary 10% effective December 8, 2009, made by Allen, 2nd by Whaley.  Roll… call Allen – AYE; Beecham – AYE; Frevert – AYE; Kingsley – AYE; Whaley – AYE.  Motion carried.

 

Motion for adjournment was made by Frevert, 2nd by Kingsley.  Roll call . . . all ayes to follow. 

 

Meeting was adjourned at 9:15 pm.

 

 

__________________________                          ____________________________

Jack W. Rudd  Jr., Mayor                                         Tammy Jo Stetler, Clerk


VILLAGE OF GLASFORD MINUTES

 

NOVEMBER 19, 2009

 

 

The regularly scheduled meeting of the Village Board of Glasford was convened at 7:00pm.  In attendance were Trustees Beecham, Frevert, Kingsley, Wall and Whaley.  Mayor Rudd and Trustee Allen were absent.  Also in attendance were Chief Harper, Officer Niemeier, Joe Morrell, Matt Carls, Water/Sewer Supt. Roberts and Streets/Maint. Supt. Williams. 

 

Motion to have Trustee Kingsley act as Mayor protem in the absence of Mayor Rudd, made by Frevert, 2nd by Whaley.  Roll call . . . all ayes to follow.

 

Motion to accept October 2009 Minutes made by Frevert, 2nd by Wall.  Roll call . . . all ayes to follow.  

 

Joe Morrell & Matt Carls presented to Board new meter technology for the water meters.  Discussion followed.

 

Motion to purchase Orion Mobile ARM upgrade for water meter reading made by Whaley, 2nd by Wall.  Roll call. . . all ayes to follow.

 

Clerk presented to Board for Glasford taverns to stay open later on New Year’s Eve.  Discussion followed.  Village bars are to close at 2:00am, no one to enter bar after such time, and once someone leaves the bar they cannot be allowed to re-enter bar.  Clerk to inform tavern owners.

 

Clerk presented to Board for Glasford taverns to stay open on Super Bowl Sunday which falls on February 7, 2010.  Discussion followed.  Village bars can open at Noon on 2/7/10 and close at 12:00am.  Clerk to inform tavern owners.

 

Clerk presented to Board for Casey’s General Store special permission to sell alcohol beverages on Super Bowl Sunday which falls on February 7, 2010.  Discussion followed.  Request denied.

 

Police report presented and accepted.  Chief Harper introduced to the Board newly hired officer, Carl Niemeier.

 

Treasurer’s report presented and accepted.

 

Motion to pay bills and outstanding AmerenCIPS, BP Oil and Verizon bills was made by Frevert, 2nd by Wall.  Roll call . . . all ayes to follow.  Motion to permanently transfer $3000 to Police Fund, made by Frevert, 2nd by Wall.  Roll call . . . all ayes to follow.

 

Payment of Layne-Western’s payment request No. 11 & 12 to Municipal for services rendered in connection with water treatment facility tabled until December 17, 2009 Board meeting.

 

Maintenance report presented and accepted.

 

Water/Sewer report presented and accepted.

 

Clerk requested permission to purchase turkeys for Village employees.  Request granted.

 

Clerk requested permission to place season greetings ad in Glasford Gazette.  Board approved.

 

Associates’ Appreciation Dinner will not be held this upcoming holiday season.

 

Motion to pass Ordinance No. 2009-05 Tax Levy for the fiscal year commencing 5/01/09 and ending 4/30/10 is $81,922.00, made by Wall, 2nd by Beecham.  Roll call . . . all ayes to follow.

 

Maintenance report presented and accepted.

 

Water/Sewer report presented and accepted.

 

Motion to approve Robert Mathews fence permit for property located at 202 E. Main Street made by Wall, 2nd by Whaley.  Roll Call . . . all ayes to follow.

 

Committee reports presented and accepted.

 

Motion for adjournment was made by Whaley, 2nd by Wall.  Roll call . . . all ayes to follow. 

 

Meeting was adjourned at 9:32pm.

 

 

 

__________________________                          ____________________________

Jack W. Rudd  Jr., Mayor                                         Tammy Jo Stetler, Clerk


VILLAGE OF GLASFORD MINUTES

 

DECEMBER 17, 2009

 

 

The regularly scheduled meeting of the Village Board of Glasford was convened at 7:00pm.  In attendance were Mayor Rudd, Clerk Stetler, Trustees Allen, Beecham, Frevert, Kingsley, Wall and Whaley.  Also in attendance were Chief Harper, Water/Sewer Supt. Roberts and Streets/Maint. Supt. Williams. 

 

Motion to accept November 19, 2009 minutes made by Kingsley, 2nd by Beecham.  Roll call . . . all ayes to follow.

 

Police report presented and accepted.  Chief Harper introduced to the Board newly hired officer, Carl Niemeier.

 

Treasurer’s report presented and accepted.

 

Motion to pay bills and outstanding AmerenCIPS, BP Oil and Verizon bills was made by Wall, 2nd by Allen.  Roll call . . . all ayes to follow.  Motion to permanently transfer $4000 to Police Fund, made by Wall, 2nd by Allen.  Roll call . . . all ayes to follow.

 

Payment of Layne-Western’s payment request No. 11 & 12 to Municipal for services rendered in connection with water treatment facility tabled until January 21, 2010 Board meeting.

 

Motion to pass Amended Ordinance No. 2009-06 Tax Levy made by Allen, 2nd by Kingsley.  Roll call . . . all ayes to follow.

 

Maintenance report presented and accepted.

 

Water/Sewer report presented and accepted.

 

Clerk presented to Board Ron Harkless’ request that a drive-thru liquor store be approved at 114 E. Main Street.  Discussion followed.  Board wants Harkless to present a certified engineered blueprint on purposed changes to the building at said location.

 

Committee reports presented and accepted.

 

Board approved meeting dates for 2010.

 

Review of Executive Session Minutes.  Discussion followed.  All minutes entered into minute book with the EXCEPTION of the September 20, 2007 and September 26, 2007 sessions.

 

Board requested Clerk to send a certified letter to Frank Perks requesting him to submit in writing to the Board the outline of plan of repair for the old grade school building at Fifth St. and Glasford Road.

 

Motion for adjournment was made by Frevert, 2nd by Wall.  Roll call . . . all ayes to follow. 

 

Meeting was adjourned at 8:01pm.

 

 

 

 

__________________________                          ____________________________

Jack W. Rudd  Jr., Mayor                                         Tammy Jo Stetler, Clerk

 

 

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