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Village of Glasford Monthly Meeting Minutes

Board meetings are held on the third Thursday of every month at 7:00pm.

Meetings are held at the Village Hall, located at 305 Oak Street, and the public is encouraged to attend.


 

2008 Board Meetings

 

January 17   |   January 31   |  February 5   |   February 12   |   February 19   |   February 21  |  March 20

April 17   |   May 15   |  May 28   |  May 29   |  June 19   |   July 17   |   August 21   |   September 18

October 16  |  November 20  |  December 18

 

(Special Meetings are listed in italics)


VILLAGE OF GLASFORD MINUTES

 

JANUARY 17, 2008 

 

The regularly scheduled meeting of the Village Board of Glasford was convened at 7:00pm.  In attendance were Mayor Rudd, Trustees Allen, Beecham, Frevert, Kingsley, Wall and Whaley.  Clerk Stetler was absent.  Also in attendance were Chief Harper, Streets & Maintenance Supt. Williams, Water/Sewer Supt. Roberts, Jerome Waters and Pastor Wilkins.  Trustee Kingsley acted as Clerk/Treasurer protem in the absence of Clerk/Treasurer Tammy Jo Stetler

 

Reading of Minutes were read and accepted.

 

Mr. Waters representing Glasford Optimist Club requested from the Board use of Village property for March 15, 2008 Community Sale in March as in previous years.  Permission granted.

 

Police report presented and accepted.

 

Treasurer’s report presented and accepted.

 

Motion to pay bills and outstanding AmerenCIPS, BP Oil and Nextel bills was made by Allen, 2nd by Beecham.  Roll call . . . all ayes to follow.   Motion to permanently transfer $4000 to Police Fund, made by Allen 2nd by Beecham.  Roll call . . . all ayes to follow.

 

Maintenance report presented and accepted.

 

Water/Sewer report presented and accepted.

 

Motion to raise water/sewer rates by 5% made by Whaley, 2nd by Beecham. Roll call … all ayes to follow.

 

Motion to pass Amended Tax Levy Ordinance 2008-01 made by Allen, 2nd by Frevert.  Roll call … all ayes to follow.

 

Committee reports presented and accepted.

 

Motion for adjournment was made by Kingsley, 2nd by Whaley.  Meeting was adjourned at 7:45pm.

 

 

 

__________________________                          ____________________________

Jack W. Rudd  Jr., Mayor                                         Tammy Jo Stetler, Clerk


VILLAGE OF GLASFORD MINUTES

 

JANUARY 31, 2008

 

A special meeting of the Village of Glasford Board of Trustees was convened at 6:30pm to pass Ordinance 2008-1A for correction of Tax Levy Ordinance and review final pricing packet for water treatment facility.  In attendance were Mayor Rudd, Clerk Stetler, Trustees Allen, Beecham, Frevert, Kingsley, Wall and Whaley.

 

Clerk presented final pricing packet for water treatment facility submitted by Layne Western.  Discussion followed.  Matter tabled until next special board meeting scheduled for February 5, 2008.

 

Motion to pass Corrected Tax Levy Ordinance 2008-1A made by Kingsley, 2nd by Whaley.  Roll call … all ayes to follow.

 

Motion for adjournment was made by Whaley, 2nd by Allen.  Meeting was adjourned at 7:05pm.

  

 

__________________________                          ____________________________

Jack W. Rudd  Jr., Mayor                                         Tammy Jo Stetler, Clerk


VILLAGE OF GLASFORD MINUTES

 

FEBRUARY 05, 2008

 

A special meeting of the Village of Glasford Board of Trustees was convened at 7:00 to review final pricing packet for water treatment facility.  In attendance were Trustees Allen, Beecham, Frevert, Kingsley, Wall and Whaley.  Mayor Rudd and Clerk Stetler were absent.  Also in attendance was Frank Sturm, Water/Sewer Supt. Roberts and Chris Peschang with Layne Western.  Allen made motion for Trustee Whaley to act as Mayor Protem, 2nd by Wall.  Roll call … all ayes to follow.  Trustee Kingsley to act as clerk protem.

 

Frank Sturm explained final pricing packet for water treatment facility submitted by Layne Western.  Discussion followed.  Matter tabled until next special board meeting to be scheduled in the following week.

 

Motion for adjournment was made by Frevert, 2nd by Allen.  Meeting was adjourned at 8:00pm.

 

 

 

__________________________                          ____________________________

Jack W. Rudd  Jr., Mayor                                         Tammy Jo Stetler, Clerk


VILLAGE OF GLASFORD MINUTES

 

FEBRUARY 12, 2008

 

A special meeting of the Village of Glasford Board of Trustees was convened at 7:00 to review final pricing packet for water treatment facility.  In attendance were Mayor Rudd, Trustees Allen, Beecham, Frevert, Kingsley, Wall and Whaley.  Clerk Stetler was absent.  Also in attendance was Frank Sturm, Water/Sewer Supt. Roberts Mike Piercy and Chris Peschang with Layne Western.  Trustee Kingsley to act as clerk protem.

 

Discussion of the elements included in the final pricing packet for water treatment facility submitted by Layne Western.  Discussion followed. 

 

Motion made to accept completion of Well #3 and water treatment facility project with Layne Western by Wall, 2nd by Beecham.  Roll call … all ayes to follow.

 

Motion for adjournment was made by Frevert, 2nd by Allen.  Meeting was adjourned at 8:10pm.

 

 

 

__________________________                          ____________________________

Jack W. Rudd  Jr., Mayor                                         Tammy Jo Stetler, Clerk


VILLAGE OF GLASFORD MINUTES

 

FEBRUARY 19, 2008

 

A special meeting of the Village of Glasford Board of Trustees was convened at 7:00 to review contract for final pricing for completion of Well #3 and water treatment facility.  In attendance were Trustees Allen, Beecham, Frevert, Kingsley, Wall and Whaley.  Mayor Rudd was absent.  Motion made by Whaley that Trustee Kingsley to act as Mayor protem, 2nd by Beecham.  Roll call … all ayes to follow.  Trustee Allen entered into meeting at 7:08 pm.

 

Clerk presented copies of the contract submitted by Layne Western.  Discussion followed.  Matter tabled until regularly scheduled Board meeting on February 21, 2008.

 

Motion for adjournment was made by Frevert, 2nd by Allen.  Meeting was adjourned at 7:40pm.

 

 

 

__________________________                          ____________________________

Jack W. Rudd  Jr., Mayor                                         Tammy Jo Stetler, Clerk


VILLAGE OF GLASFORD MINUTES

 

FEBRUARY 21, 2008

 

The regularly scheduled meeting of the Village Board of Glasford was convened at 7:00pm.  In attendance were Mayor Rudd, Clerk Stetler, Trustees Beecham, Frevert, Kingsley, Wall and Whaley.   Trustee Allen was absent.  Also in attendance were Chief Harper, Streets & Maintenance Supt. Williams, Water/Sewer Supt. Roberts, and Engineer Frank Sturm.  

 

Engineer Frank Sturm presented revised contract from Layne Western.  Discussion followed.  Motion to enter into contract with Layne Western for completion of well #3, water treatment facility and installation of generator made by Wall, 2nd by Whaley.  Roll call … all ayes to follow.

 

Minutes were read and accepted.

 

Police report presented and accepted.

 

Treasurer’s report presented and accepted.

 

Motion to pay bills and outstanding AmerenCIPS was made by Wall, 2nd by Kingsley.  Roll call . . . all ayes to follow.   Motion to permanently transfer $2000 to Police Fund, made by Wall 2nd by Kingsley.  Roll call . . . all ayes to follow.

 

Maintenance report presented and accepted.

 

Water/Sewer report presented and accepted.

 

Committee reports presented and accepted.

 

Motion for adjournment was made by Beecham, 2nd by Whaley.  Meeting was adjourned at 7:50pm.

 

 

 

 

__________________________                          ____________________________

Jack W. Rudd  Jr., Mayor                                         Tammy Jo Stetler, Clerk


VILLAGE OF GLASFORD MINUTES

 

MARCH 20, 2008

 

The regularly scheduled meeting of the Village Board of Glasford was convened at 7:00pm.  In attendance were Mayor Rudd, Clerk Stetler, Trustees Allen, Beecham, Frevert, Kingsley, and Whaley.   Trustee Wall was absent.  Also in attendance was Chief Harper, Streets & Maint. Supt. Williams, Water/Sewer Supt. Roberts, and Engineer Frank Sturm.  

 

Minutes were read and accepted.

 

Engineer Frank Sturm presented rate analysis submitted by Layne Western’s finance department for completion of water treatment facility.  Discussion followed. 

 

Motion to open new money market account with a $30,000 reserve and to accept Loan and Security Agreement dated February 15, 2008, between the Village of Glasford and Municipal Services Group, Inc., a division of Layne Christensen Company, 5125 South Kipling Drive, Suite 300, Littleton, CO 80127 to finance water treatment system for the Village of Glasford, which would be constructed by Layne Christensen Western, d/b/a Layne-Western for the total sum of $825,000 financed by Municipal Services Group, Inc., payable in equal annual installments of $91,512.70, which includes principal and simple annual interest at 4.70% per year.  The first payment would be February 15, 2009, and the final payment to be February 15, 2020.  The payments are to be made from and secured by the revenue from the Glasford Water Works, a municipal water works owned by the Village of Glasford.  The said contract for the construction of the water treatment facility will not exceed the total sum of $825,000 to be financed by Municipal Services Group, Inc., according to the terms approved by the Village Corporate Authorities.  The Mayor/President is authorized to negotiate and enter into said contract authorized herein made by Frevert, 2nd by Kingsley.  Roll call … Allen – AYE; Beecham – AYE; Frevert – AYE; Kingsley – AYE; Whaley – AYE.  Motion carried. 

 

Motion to increase rates for water/sewer rates by fifty percent (50%) to finance completion of water treatment facility made by Frevert, 2nd by Kingsley.  Roll call … Allen – NAYE; Beecham – AYE; Frevert – AYE; Kingsley – AYE; Whaley – AYE.  Motion carried.

 

Clerk opened sealed bids for 2008 mowing bids.  Bids were as follows:  1.) Ed & Terri Best -- $70 per mow; 2.) Hassle Free Inc. -- $95 per mow; 3.) Rick Stetler -- $100 per mow.  Discussion followed.  Bid awarded to Ed & Terri Best for $70 per mow.

 

Mayor Rudd informed Board of the upcoming expiration of garbage contract on June 30, 2008 and his meeting with Frank Record on March 14, 2008.  Discussion followed.  Motion to extend contract with Quality Disposal in which both parties gave their mutual notice to renew contract until June 30, 2009, made by Kingsley, 2nd by Allen.   Roll call … Allen – AYE; Beecham – AYE; Frevert – AYE; Kingsley – AYE; Whaley – AYE.  Motion carried. Motion to increase monthly garbage fee from $9.00 to $10.00 made by Kingsley, 2nd by Allen.  Roll call … Allen – AYE; Beecham – AYE; Frevert – AYE; Kingsley – AYE; Whaley – AYE.  Motion carried.

 

Police report presented and accepted.

 

Treasurer’s report presented and accepted.

 

Motion to pay bills was made by Kingsley, 2nd by Beecham.  Roll call . . . all ayes to follow.   Motion to permanently transfer $2000 to Police Fund, made by Kingsley, 2nd by Beecham.  Roll call … Allen – AYE; Beecham – AYE; Frevert – AYE; Kingsley – AYE; Whaley – AYE.  Motion carried.

 

Maintenance report presented and accepted.

 

Williams presented to Board the proposed 2008 streets project.  Discussion followed. Engineer Sturm to prepare paperwork to be submitted for the 2008 streets project to Peoria County Highway Department.

 

Water/Sewer report presented and accepted.

 

Roberts presented to Board the need for a new laptop computer for the purpose of reading meters.  Discussion followed.  Board agreed to the new purchase of a laptop computer.

 

Committee reports presented and accepted.

 

Motion for adjournment was made by Frevert, 2nd by Beecham.  Roll call … Allen – AYE; Beecham – AYE; Frevert – AYE; Kingsley – AYE; Whaley – AYE.  Motion carried. Meeting was adjourned at 8:27pm.

 

 

 

 

__________________________                          ____________________________

Jack W. Rudd  Jr., Mayor                                         Tammy Jo Stetler, Clerk


VILLAGE OF GLASFORD MINUTES

 

APRIL 17, 2008

 

The regularly scheduled meeting of the Village Board of Glasford was convened at 7:00pm.  In attendance were Mayor Rudd, Clerk/Treasurer Stetler, Trustees Allen, Beecham, Kingsley, Wall and Whaley.  Trustee Frevert was absent.  Trustee Allen entered meeting at 7:30pm.  Also in attendance were Morris Fee, James Malin, Cindy Malin, Chief Harper, Streets & Maintenance Supt. Williams, and Water/Sewer Supt. Roberts.

 

Minutes from previous meeting were read and accepted.

 

Morris Fee presented to Board application for building permit of a storage building on his property.  Discussion followed.  Permit approved by Board.

 

James & Cindy Malin inquired about the trenching of the ground on the north and east sides of their property concerning the construction of the new water treatment facility.  Discussion followed.

 

Police report presented and accepted.

 

Treasurer’s report presented and accepted.

 

Motion to pay bills and outstanding Nextel, BP Oil and AmerenCIPS bills was made by Wall, 2nd by Kingsley.  Roll call . . . all five (5) ayes and NO nayes to follow.   Motion to permanently transfer $3000 to Police Fund, made by Wall, 2nd by Kingsley.  Roll call . . . all five (5) ayes and NO nayes to follow.  Motion carried

 

Motion to pass Ordinance No. 2008-02 AN ORDINANCE ESTABLISHING CHARGES AND RATES FOR THE USE AND SERVICE OF THE COMBINED WATER WORKS AND SEWER SYSTEM OF THE VILLAGE OF GLASFORD, PEORIA COUNTY, ILLINOIS made by Kingsley, 2nd by Wall. Roll call…. Allen – NAYE; Beecham – AYE; Kingsley – AYE; Wall – AYE; Whaley – AYE.  Motion carried.

 

Motion to pass Ordinance No. 2008-03, ANNUAL APPROPRIATION, was made by Beecham, 2nd by Kingsley.  Roll call . . . five (5) ayes and NO nayes to follow.  Motion carried.

 

Maintenance report presented and accepted.

 

Water/Sewer report presented and accepted.

 

Trustee Allen exited Board Meeting at 7:50pm.

 

Motion to enter into executive session at 7:53 pm pursuant to The Open Meetings Act, 5 ILCS 120 (c)(3) to discuss personnel wages made by Wall, 2nd by Beecham.  Roll call . . . all four (4) ayes and NO nayes to follow.  Motion carried.

 

Motion to exit executive session at 7:59pm made by Whaley, 2nd by Beecham.  Roll call . . . all four (4) ayes and NO nayes to follow.  Motion carried.

 

Motion to increase Harold Roberts salary by 3% retroactive to April 1, 2008, made by Wall, 2nd by Beecham.  Roll call . . . all four (4) ayes and NO nayes to follow.  Motion carried.

 

Committee reports presented and accepted.

 

Motion for adjournment was made by Wall, 2nd by Beecham.  .  Roll call . . . five (5) ayes and NO nayes to follow.  Motion carried

 

Meeting was adjourned at 8:00pm.

 

 

 

 

 

__________________________                          ____________________________

Jack W. Rudd  Jr., Mayor                                         Tammy Jo Stetler, Clerk


VILLAGE OF GLASFORD MINUTES

 

MAY 15, 2008

 

The regularly scheduled meeting of the Village Board of Glasford was convened at 7:00pm.  In attendance were  Clerk/Treasurer Stetler, Trustees Beecham, Frevert, Kingsley, Wall and Whaley.  Mayor Rudd and Trustee Allen were absent and Trustee Kingsley was Mayor Protem.  Also in attendance were Tom Webb representing Lancaster Masonic Lodge, Streets & Maintenance Supt. Williams, and Water/Sewer Supt. Roberts.

 

Motion to accept minutes from previous meeting made by Wall, 2nd by Whaley.  Roll call . . . all four (4) ayes and NO nayes to follow.  Motion carried.

 

Tom Webb presented to Board plans for a Summer Festival in 2009.  Discussion followed.

 

Police report presented and accepted.

 

Treasurer’s report presented and accepted.

 

Motion to pay bills and outstanding Nextel, BP Oil and AmerenCIPS bills was made by Beecham, 2nd by Wall.  Roll call . . . all four (4) ayes and NO nayes to follow.   Motion to permanently transfer $2000 to Police Fund, made by Beecham, 2nd by Wall.  Roll call . . . all four (4) ayes and NO nayes to follow.  Motion carried.

 

Motion to authorize transfer of funds for payment of EDC Inc.’s invoice in the amount of $4,220 and PIPCO’s invoice in the amount of $42,972.75, made by Frevert, 2nd by Wall.  Roll call . . . all four (4) ayes and NO nayes to follow.  Motion carried.

 

Motion to allow Steven Greim & Company to correct total expenditures that exceeded the total appropriations for the Fiscal Year 2007 Annual Financial Report, made by Wall, 2nd by Whaley.  Roll call . . . all four (4) ayes and NO nayes to follow.  Motion carried.

 

Motion to retain Officer Mark Haper until April 30, 2009, made by Frevert, 2nd by Wall.  Roll call . . . all four (4) ayes and NO nayes to follow.  Motion carried.

 

Motion to retain Austin Engineering as the Village’s engineer until April 30, 2009, made by Frevert 2nd by Wall.  Roll call . . . all four (4) ayes and NO nayes to follow.  Motion carried.

 

Motion to retain the law firm Vonachen, Lawless, Trager & Slevin as legal counsel until April 30, 2009, made by Wall, 2nd by Beecham.  Roll call… BEECHAM—AYE; FREVERT—NAYE; WALL—AYE; WHALEY—AYE.  Three (3) ayes and one (1) naye.  Motion carried.

 

Maintenance report presented and accepted.

 

Motion to enter into agreement with Peoria County Highway Department for E. Third and E. Seventh Streets tilling and sealcoating project set for summer 2008, made by Wall, 2nd by Whaley.  Roll call . . . all four (4) ayes and NO nayes to follow.  Motion carried.

 

 

Water/Sewer report presented and accepted.

 

Committee reports presented and accepted.

 

Motion for adjournment was made by Wall, 2nd by Frevert.  .  Roll call . . . four (4) ayes and NO nayes to follow.  Motion carried

 

Meeting was adjourned at 9:25pm.

 

 

 

 

__________________________                          ____________________________

Jack W. Rudd  Jr., Mayor                                         Tammy Jo Stetler, Clerk


VILLAGE OF GLASFORD MINUTES

 

MAY 28, 2008

 

A special meeting of the Village of Glasford Board of Trustees was convened at 6:30pm to review final financial agreement with MUNICIPAL SERVICES GROUP, INC., for financing of water treatment facility.  In attendance were Mayor Jack Rudd Jr., Clerk Tammy Jo Stetler, Trustees Beecham, Frevert, Kingsley, and Whaley.  Trustees Allen and Wall were absent. 

 

Motion made by Kingsley, 2nd by Whaley that Special Meeting be adjourned and continued so that Ordinance No. 2008-04 allowing corporate authorities to enter into financial agreement with MUNICIPAL SERVICES GROUP, INC., at 7:00pm on May 29, 2008..  Roll call … all ayes to follow. 

 

Motion for adjournment was made by Frevert, 2nd by Beecham.  Meeting was adjourned at 6:34pm.

 

 

 

 

 

__________________________                          ____________________________

Jack W. Rudd  Jr., Mayor                                         Tammy Jo Stetler, Clerk


VILLAGE OF GLASFORD MINUTES

 

MAY 29, 2008

 

A special meeting of the Village of Glasford Board of Trustees was convened at 7:00pm to pass Ordinance No. 2008-04 to enter into financial agreement with MUNICIPAL SERVICES GROUP, INC., for financing of water treatment facility.  In attendance were Mayor Jack Rudd Jr., Clerk Tammy Jo Stetler, Trustees Allen, Beecham, Frevert, Kingsley, and Whaley.  Trustees Kingsley and Wall were present via telephone communications in accordance with IL Public Act 094-1058, effective January 1, 2007, guidelines. 

 

Motion to pass Ordinance No. 2008-04 made by Frevert, 2nd by Wall.  Roll call … ALLEN -- AYE; BEECHAM -- AYE; FREVERT -- AYE; KINGSLEY -- AYE; WALL -- AYE; WHALEY – AYE; MAYOR RUDD -- AYE.  All ayes, no ayes….motion carried. 

 

Motion for adjournment was made by Whaley, 2nd by Beecham.  Meeting was adjourned at 7:05pm.

 

 

 

__________________________                          ____________________________

Jack W. Rudd  Jr., Mayor                                         Tammy Jo Stetler, Clerk


VILLAGE OF GLASFORD MINUTES

 

JUNE 19, 2008

 

The regularly scheduled meeting of the Village Board of Glasford was convened at 7:06pm.  In attendance were Clerk/Treasurer Stetler, Trustees Beecham, Frevert, Kingsley and Whaley.  Mayor Rudd and Trustee Allen were absent.  Motion to have Trustee Kingsley serve as Mayor Protem in Rudd’s absence was made by Whaley, 2nd by Beecham.  Roll call . . . all ayes to follow.  Also in attendance were Frank Sturm, Police Chief Harper, Streets Supt. Williams and Water/Sewer Supt. Roberts.

 

Motion to accept Minutes from previous meeting was made by Wall, 2nd by Whaley.  Roll call . . . all ayes to follow.

 

Frank Sturm presented to Board the status on construction of the water treatment facility.  Discussion followed.

 

Police report presented and accepted.

 

Treasurer’s report presented and accepted.

 

Motion to pay bills and outstanding AmerenCIPS, Nextel, and BP Oil bills was made by Wall, 2nd by Beecham.  Roll call . . . all ayes to follow.  Motion to permanently transfer $3500 to Police Fund was made by Beecham, 2nd by Wall.  Roll call . . . all ayes to follow.

 

Motion to submit PIPCO’s invoice dated 5.22.08 to EDC for Central IL for funds to be dispersed from grant fund in the amount of $ 63,006.75 was made by Wall, 2nd by Whaley.  Roll call . . . all ayes to follow.

 

Motion to submit Layne-Western’s payment estimate No. 1 to Municipal Services for payment in the amount of $100,185.30 for services rendered in connection with water treatment facility work performed through June 11, 2008 was made by Wall, 2nd by Beecham.  Roll call . . . all ayes to follow.

 

Motion to pass Resolution for Maintenance of Streets & Highways by Municipality under the IL Highway Code in the amount of $46,000 for 5/1/08-4/30/09 Motor Fuel was made by Wall, 2nd by Whaley.  Roll call . . . all ayes to follow.

 

Maintenance report presented and accepted.

 

Water/Sewer report presented and accepted.

 

Roberts presented to Board request from Bill Bauer that a locking gate be installed at the entrance of the road going to the sewer plant.  Bauer stated to Roberts that young persons are trespassing in the early morning hours.  Discussion followed.  Roberts and Williams are to install locking gate and distribute keys to necessary persons using road to access property and buildings.

 

Committee reports presented and accepted.

 

Trustee Wall informed Board that Village Clean-Up Days would be in September 2008.  Wall to report back at future Board meeting with exact date.

 

Motion for adjournment was made by Frevert, 2nd by Wall.  Meeting was adjourned at 8:22pm.

 

 

 

 

__________________________                          ____________________________

Jack W. Rudd  Jr., Mayor                                         Tammy Jo Stetler, Clerk


VILLAGE OF GLASFORD MINUTES

 

JULY 17, 2008

 

The regularly scheduled meeting of the Village Board of Glasford was convened at 7:00pm.  In attendance were Mayor Rudd, Clerk/Treasurer Stetler, Trustees Beecham, Frevert, Kingsley, Wall and Whaley.  Trustee Allen was absent.  Also in attendance were Frank Sturm, Loren Bailliez, Curt Butler, Police Chief Harper, Streets Supt. Williams and Water/Sewer Supt. Roberts.

 

Motion to accept Minutes from previous meeting was made by Frevert, 2nd by Wall.  Roll call . . . all ayes to follow.

 

Loren Bailliez presented to Board spec plans for an access ramp at Betty McCoy’s house.  Discussion followed.  Board granted permission for an access ramp to be built that would lead all the way to the road by the mailbox. 

 

Curt Butler requested permission to pour new concrete for approx. 4ft X 55ft section sidewalk along north side of his property.  Discussion followed.  Board agreed for Butler to submit invoice for concrete to Village for payment.

 

Frank Sturm informed Board of his resignation from Austin Engineering Company and that he accepted new position at Mohr & Kerr Engineering & Land Surveying located at 7336 N. University, Peoria, IL.  Discussion followed.

 

Motion to dismiss Austin Engineering as Village engineer due to Engineer Frank Sturm’s resignation, made by Frevert, 2nd by Wall.  Roll call . . . all ayes to follow.

 

Motion to retain the firm Mohr & Kerr Engineering & Land Surveying, 7336 N. University Ave., Peoria, IL as engineer for  the Village of Glasford until April 30, 2009, was made by Whaley, 2nd by Kingsley.  Roll call . . . all ayes to follow.

 

Frank Sturm presented to Board the status on construction of the water treatment facility.  Discussion followed.

 

Police report presented and accepted.

 

Treasurer’s report presented and accepted.

 

Motion to pay bills was made by Wall, 2nd by Kingsley.  Roll call . . . all ayes to follow. 

 

Motion to permanently transfer $4500 to Police Fund was made by Frevert, 2nd by Kingsley.  Roll call . . . all ayes to follow.

 

Motion to pay AmerenCIPS invoice dated July 10, 2008 in the amount of $6,534.54 for charges to build the three (3) phase line to the pump station, was made by Wall, 2nd by Kingsley.  Roll call . . . all ayes to follow.

 

Motion to pass Ordinance No. 2008-05 Prevailing Wage, was made by Kingsley, 2nd by Wall.  Roll call . . . all ayes to follow.

 

Motion to submit PIPCO’s invoice for work done thru June 20, 2008 to EDC for Central IL for funds to be dispersed from grant fund in the amount of $2,781.00, was made by Wall, 2nd by Beecham.  Roll call . . . all ayes to follow.

 

Maintenance report presented and accepted.

 

Water/Sewer report presented and accepted.

 

Committee reports presented and accepted.

 

Motion to enter into executive session at 8:04pm pursuant to The Open Meetings Act, 5 ILCS 120 (c)(3) to discuss to personnel made by Wall, 2nd by Frevert.  Roll call . . . . all ayes to follow.

 

Motion to exit executive session at 8:09pm made by Wall, 2nd by Frevert.  Roll call . . . all ayes to follow.

 

Motion to increase Kathy Keefauver’s and Guy Coats’ hourly wages, made by Wall, 2nd by Frevert.  Roll call . . . all ayes to follow.

 

Motion to increase Gary Williams’ hourly wages, made by Wall, 2nd by Frevert.  Roll call . . . all ayes to follow.

 

Motion for adjournment was made by Wall, 2nd by Beecham.  Meeting was adjourned at 8:10pm.

 

 

 

 

 

__________________________                          ____________________________

Jack W. Rudd  Jr., Mayor                                         Tammy Jo Stetler, Clerk


VILLAGE OF GLASFORD MINUTES

 

AUGUST 21, 2008

 

The regularly scheduled meeting of the Village Board of Glasford was convened at 7:00pm.  In attendance were Mayor Rudd, Clerk/Treasurer Stetler, Trustees Beecham, Frevert, Kingsley, Wall and Whaley.  Trustee Allen was absent.  Also in attendance were Bob Mathews, Pastor Wilkins, Police Chief Harper, and Streets Supt. Williams.

 

Motion to accept Minutes from previous meeting was made by Kingsley, 2nd by Wall.  Roll call...all ayes to follow.

 

Bob Mathews requested of Board that parking spaces be marked at his business on East Main Street.  Discussion followed.

 

Bob Mathews informed Board of fencing that would be installed for impound lot at his East Main Street business.  Discussion followed.

 

Police report presented and accepted.

 

Treasurer’s report presented and accepted.

 

Motion to pay bills was made by Wall, 2nd by Kingsley.  Roll call . . . all ayes to follow. 

 

Motion to permanently transfer $3500 to Police Fund was made by Frevert, 2nd by Kingsley.  Roll call . . . all ayes to follow.

 

Motion to submit Layne-Western’s payment request #3 to Municipal Services for payment in the amount of $80,979.77 for services rendered in connection with water treatment facility work performed was made by Frevert, 2nd by Wall.  Roll call . . . all ayes to follow.

 

Clerk presented to Board that diesel generator would be implemented during construction of water treatment facility and be added to financing with Municipal Services.  Discussion followed. 

 

Maintenance report presented and accepted.

 

No Water/Sewer report presented to Roberts absence.

 

Committee reports presented and accepted.

 

Motion to enter into executive session at 7:40pm pursuant to The Open Meetings Act, 5 ILCS 120 (c)(3) to discuss to personnel made by Frevert, 2nd by Wall.  Roll call . . . . all ayes to follow.

 

Motion to exit executive session at 7:45pm made by Whaley, 2nd by Kingsley.  Roll call . . . all ayes to follow.

 

Motion to increase Gary Williams’ hourly wages after negotiations were made since July 17, 2008 meeting, made by Kingsley, 2nd by Whaley.  Roll call . . . all ayes to follow.

 

Motion for adjournment was made by Wall, 2nd by Kingsley.  Meeting was adjourned at 7:54pm.

 

 

 

__________________________                          ____________________________

Jack W. Rudd  Jr., Mayor                                         Tammy Jo Stetler, Clerk


VILLAGE OF GLASFORD MINUTES

 

SEPTEMBER 18, 2008

 

The regularly scheduled meeting of the Village Board of Glasford was convened at 7:00pm.  In attendance were Mayor Rudd, Clerk/Treasurer Stetler, Trustees Allen, Frevert, Kingsley, Wall and Whaley.  Trustee Beecham was absent.  Also in attendance were Darrin LaHood, Brad Harding, Pastor Wilkins, Police Chief Harper, Officer Marr, Officer Beachler, Water/Sewer Supt. Roberts and Streets Supt. Williams.

 

Motion to accept Minutes from previous meeting was made by Wall, 2nd by Allen.  Roll call . . . all ayes to follow.

 

Darrin LaHood presented to Board his reasons for running for Peoria County States Attorney in the upcoming November 2008 election.

 

Brad Harding presented to Board his reasons for running for Peoria County Board-16th District in the upcoming November 2008 election.

 

Police report presented and accepted.

 

Treasurer’s report presented and accepted.

 

Motion to pay bills was made by Frevert, 2nd by Allen.  Roll call . . . all ayes to follow. 

 

Motion to permanently transfer $3500 to Police Fund was made by Frevert, 2nd by Allen.  Roll call . . . all ayes to follow.

 

Motion to submit Layne-Western’s payment request #4 to Municipal Services for payment in the amount of $131,093.77 for services rendered in connection with water treatment facility work performed was made by Kingsley, 2nd by Allen.  Roll call . . . all ayes to follow.

 

Motion to Pass Ordinance No. 2008-06 Approving & Confirming an Amendment No. 1 to Loan & Security Agreement and Restated Promissory Not Authorizing an Additional $79,274 For a Generator, made by Wall, 2nd by Whaley. Roll call . . . Rudd-Aye; Allen-Aye; Frevert-Aye; Kingsley-Aye; Wall-Aye; Whaley-Aye. Motion passed by majority vote of Corporate Authorities.

 

Maintenance report presented and accepted.

 

Williams presented to board the need for some type of storage area for road salt. Discussion followed.  Motion made to construct 30’ X 30’ cement area with two rows of 6’ X 6’ kickers for retaining road salt by Wall, 2nd by Whaley.  Roll call . . . all ayes to follow.

 

Water/Sewer report presented and accepted.

 

Committee reports presented and accepted.

 

Motion for adjournment was made by Wall, 2nd by Whaley.  Roll call . . . all ayes to follow. 

 

Meeting was adjourned at 8:34pm.

 

 

__________________________                          ____________________________

Jack W. Rudd  Jr., Mayor                                         Tammy Jo Stetler, Clerk


VILLAGE OF GLASFORD MINUTES

 

OCTOBER 16, 2008

 

The regularly scheduled meeting of the Village Board of Glasford was convened at 7:00pm.  In attendance were Trustees Allen, Frevert, Kingsley, Wall and Whaley.  Mayor Rudd and Trustee Beecham were absent.  Motion to have Trustee Kingsley serve as Mayor Protem in Rudd’s absence was made by Whaley, 2nd by Allen.  Roll call . . . all ayes to follow. Clerk/Treasurer Stetler entered meeting at 7:20pm.  Also in attendance were Frank Sturm, Phil Michael, Police Chief Harper, and Water/Sewer Supt. Roberts.

 

Motion to accept Minutes from previous meeting was made by Wall, 2nd by Allen.  Roll call . . . all ayes to follow.

 

Phil Michael presented 5/1/07-4/30/08 Audit to the Village Board.  Discussion followed.  Audit accepted.

 

Engineer Sturm presented to Board status of construction for water treatment facility.  Discussion followed.

 

Police report presented and accepted.

 

Treasurer’s report presented and accepted.

 

Motion to pay bills was made by Frevert, 2nd by Allen.  Roll call . . . all ayes to follow. 

 

Motion to permanently transfer $4000 to Police Fund was made by Frevert, 2nd by Allen.  Roll call . . . all ayes to follow.

 

Motion to submit Layne-Western’s payment request #5 to Municipal Services for payment in the amount of $100,202.94 for services rendered in connection with water treatment facility work performed was made by Whaley, 2nd by Wall.  Roll call . . . all ayes to follow.

 

Clerk requested permission to purchase candy and refreshments for Halloween Parade on 10/31/08.  Request granted.

 

No Maintenance report presented.

 

Water/Sewer report presented and accepted.

 

Committee reports presented and accepted.

 

Motion for adjournment was made by Frevert, 2nd by Allen.  Roll call . . . all ayes to follow. 

 

Meeting was adjourned at 8:18pm.

 

 

__________________________                          ____________________________

Jack W. Rudd  Jr., Mayor                                         Tammy Jo Stetler, Clerk


VILLAGE OF GLASFORD MINUTES

 

NOVEMBER 20, 2008

 

The regularly scheduled meeting of the Village Board of Glasford was convened at 7:00pm.  In attendance were Clerk/Treasurer Stetler,Trustees  Beecham, Frevert, Wall and Whaley.  Mayor Rudd, Trustee Allen and Trustee Kingsley were absent.  Motion to have Trustee Whaley serve as Mayor Protem in Rudd’s absence was made by Wall, 2nd by Beecham.  Roll call . . . all ayes to follow.  Also in attendance was Dick Shurts, Streets/Maint. Supt. Gary Williams and Water/Sewer Supt. Roberts.

 

Motion to accept Minutes from previous meeting was made by Wall, 2nd by Frevert.  Roll call . . . all ayes to follow.

 

Dick Shurts requested permission for Mother’s Bar & Grill to stay open later on New Year’s Eve.  Discussion followed.  Village bars are to close at 2:00am, no one to enter bar after such time, and once someone leaves the bar they cannot be allowed to re-enter bar.  Clerk to inform 4 Corners Tap of the same.

 

Dick Shurts requested permission for Mother’s Bar & Grill to stay open on Super Bowl Sunday which falls on February 1, 2009.  Discussion followed.  Village bars can open at Noon on 2/1/09 and close at 12:00am.  Clerk to inform 4 Corners Tap of the same.

 

Police report presented and accepted.

 

Treasurer’s report presented and accepted.

 

Motion to pay bills was made by Wall, 2nd by Frevert.  Roll call . . . all ayes to follow. 

 

Motion to permanently transfer $3000 to Police Fund was made by Wall, 2nd by Frevert.  Roll call . . . all ayes to follow.

 

Motion to submit Layne-Western’s payment request # to Municipal Services for payment in the amount of $40,295.78 for services rendered in connection with water treatment facility work performed was made by Wall, 2nd by Frevert.  Roll call . . . all ayes to follow.

 

Motion for The Village Corporate Authorities to publicly announce the estimated Tax Levy for the fiscal year commencing  5/01/08 and ending 4/30/09 is $79,300.00, made my Wall, 2nd by Beecham.  Roll call….Whaley-Aye, Wall-Aye, Frevert-Aye, Beecham-Aye.  Motion accepted.

 

Motion to pass Resolution 112008-A to cast vote in IMRF election for five-year term made by Wall, 2nd by Frevert.  Roll call . . . all ayes to follow.

 

Motion to pass Resolution 112008-B to cast vote in IMRF election for two-year term made by Wall, 2nd by Frevert.  Roll call . . . all ayes to follow.

 

Clerk requested permission to purchase turkeys for Village employees.  Request granted.

 

Clerk requested permission to place season greetings ad in Glasford Gazette.  Board approved.

 

Clerk requested permission to donate $100 to IBHS Senior Citizens Christmas Program.  Board approved.

 

Clerk requested permission to donate $100 to Illini Bluffs Christmas Basket Fund.  Board approved.

 

Motion to hold Associates’ Appreciation Dinner to be held in January of 2009 made by Wall, 2nd by Beecham.  Roll call . . . all ayes to follow.

 

Maintenance report presented and accepted.

 

Water/Sewer report presented and accepted.

 

Committee reports presented and accepted.

 

Motion for adjournment was made by Wall, 2nd by Beecham.  Roll call . . . all ayes to follow. 

 

Meeting was adjourned at 7:46pm.

 

 

 

__________________________                          ____________________________

Jack W. Rudd  Jr., Mayor                                         Tammy Jo Stetler, Clerk


VILLAGE OF GLASFORD MINUTES

 

DECEMBER 18, 2008

 

The regularly scheduled meeting of the Village Board of Glasford was convened at 7:00pm.  In attendance were Mayor Rudd, Clerk Stetler, Trustees Allen, Beecham, Frevert, Kingsley, and Whaley.  Trustee Wall was absent.  Also in attendance were Chief Harper, Streets Supt. Williams, and Water/Sewer Supt. Roberts.

 

Motion to accept Minutes from previous meeting made by Allen, 2nd by Whaley.  Roll call . . . all ayes to follow.

 

Clerk presented 2009 meeting dates.  Board accepted dates.

 

Police report presented and accepted.

 

Treasurer’s report presented and accepted.

 

Motion to pay bills and outstanding AmerenCIPS, Verizon and BP Oil bills was made by Kingsley, 2nd by Beecham.  Roll call . . . all ayes to follow.   Motion to permanently transfer $3,000 to Police Fund, made by Kingsley, 2nd by Beecham.  Roll call . . . all ayes to follow.

 

Motion to submit Layne-Western’s payment request No. 7 to Municipal Services for payment in the amount of $61,633.38 for services rendered in connection with water treatment facility, made by Kingsley, 2nd by Beecham.  Roll call . . . all ayes to follow.

 

Motion to pass Ordinance No. 2008-07 Tax Levy for the fiscal year commencing 5/01/08 and ending 4/30/09 is $79,300.00, made by Kingsley, 2nd by Beecham.  Roll call . . . all ayes to follow.

 

Maintenance report presented and accepted.

 

Williams requested permission to purchase outside light for maintenance shed area.  Permission granted.

 

Water/Sewer report presented and accepted.

 

No committee reports presented at this time.

 

Motion for adjournment was made by Kingsley, 2nd by Whaley.  Meeting was adjourned at 7:40pm.

 

 

 

__________________________                          ____________________________

Jack W. Rudd  Jr., Mayor                                         Tammy Jo Stetler, Clerk

 

 

   

 

   

 

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P.O. Box 140, Glasford, Illinois 61533  phone: 309-389-5152  fax: 389-5154