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Village of Glasford Monthly Meeting Minutes

Board meetings are held on the third Thursday of every month at 7:00pm.

Meetings are held at the Village Hall and the public is encouraged to attend.


 

2006 Board Meetings

 

January 19   |   February 16   |   March 02   |   March 16   |   March 20   |   April 20   |   May 18   |   June 15   |   June 29

July 20   |   August 17   |   September 21   |   October 19   |   November 9   |   November 16   |   December 6   |   December 21

 

( Special Meetings are listed in italics )

 


VILLAGE OF GLASFORD MINUTES

 

JANUARY 19, 2006 

 

The regularly scheduled meeting of the Village Board of Glasford was convened at 7:00pm.  In attendance were Mayor Rudd, Clerk Stetler, Trustees Allen, Beecham, Deal, Kingsley, Wall and Whaley.  Also in attendance were Chief Harper, Water/Sewer Supt. Roberts, Maintenance Supt. Williams, Frank Sturm, and Ray Rademaker.  

 

Minutes from previous meeting were read and accepted.

 

Ray Rademaker requested of the Board a variance hearing for the purpose of construction of a garage on the north property line at 204 E. Sixth Street along the alley.

 

Frank Sturm updated Board on the new plat provided by Tim Robbins showing proposed road and property divisions.  Discussion followed.  Motion to agree to have Robbins to submit to the Village a bond for construction of a road with 20ft V-gutters; a cul-de-sac; each property has to have access to the road; the water line cannot be under the roadway; and the Village will take over road and water line after construction is complete, made by Kingsley, 2nd by Wall.  Roll call . . . all ayes to follow.

 

Police report presented and accepted.

 

Treasurer’s report presented and accepted.

 

Motion to pay bills and outstanding AmerenCIPS and BP Oil bills, made by Kingsley, 2nd by Allen.  Roll call . . . all ayes to follow.   Motion to permanently transfer $2,500.00 to Police Fund, made by Kingsley, 2nd by Allen.  Roll call . . . all ayes to follow.

 

Maintenance report presented and accepted.

 

Water/Sewer report was presented and accepted.

 

No committee reports presented at this time.

 

Motion for adjournment was made by Allen, 2nd by Whaley.  Meeting was adjourned at 8:30pm.

 

 

 

__________________________                          ____________________________

Jack W. Rudd  Jr., Mayor                                         Tammy Jo Stetler, Clerk


VILLAGE OF GLASFORD MINUTES

 

FEBRUARY 16, 2006

 

The regularly scheduled meeting of the Village Board of Glasford was convened at 7:00pm.  In attendance were Mayor Rudd, Clerk Stetler, Trustees Allen, Beecham, Kingsley, Wall and Whaley.  Also in attendance were Chief Harper and Maintenance Supt. Williams.  

 

Minutes from previous meeting were read and accepted.

 

Police report presented and accepted.

 

Treasurer’s report presented and accepted.

 

Motion to pay bills and outstanding AmerenCIPS, Nextel and BP Oil bills, made by Wall, 2nd by Beecham.  Roll call . . . all ayes to follow.   Motion to permanently transfer $2,000.00 to Police Fund, made by Wall, 2nd by Beecham.  Roll call . . . all ayes to follow.

 

Motion to pay EDC’s bill of $2110, made by Wall, 2nd by Allen.  Roll call . . . all ayes to follow.

 

Approval for Greim & Co.’s estimate of $7700 for the annual audit.  Roll call . . . all ayes.

 

Motion to pass Ordinance No. 2006-01 TAX LEVY ORDINANCE, made by Allen, 2nd by Whaley.  Roll call . . .all ayes to follow.

 

Clerk presented to Board letter from Selective Insurance, which is the insurance company for Illini Bluffs Consolidated Unit School District, requesting payment on damages incurred from water line breakage in April 2005.  Discussion followed.  Clerk told to submit letter to Village Attorney for further review.

 

Board approved James Malin’s building permit for the construction of single-family dwelling at 305 E. Third Street.

 

Board discussed possibility for a grant for improvements to Village Hall.

 

No Water/Sewer report was presented due to Roberts’ absence.

 

Maintenance report was presented and accepted.

 

Police committee report presented by Trustee Whaley.  Whaley presented to the Board the need for an in-car video surveillance camera for the patrol car.  Discussion followed.  Motion to purchase in-car video surveillance camera for the patrol car, made by Wall, 2nd by Allen.  Roll call . . . all ayes to follow.

 

Water committee report presented by Kingsley.  Kingsley informed Board of the status on the Tim Robbins construction request.  Discussion followed.  If Robbins builds only one new home, Village will not assume responsibility of road or water line.  Also, subdivision guidelines will not pertain if only one home is built as per agreement of Board.

 

No other committee reports were presented.

 

Motion for adjournment was made by Kingsley, 2nd by Beecham.  Meeting was adjourned at 8:55pm.

 

 

 

__________________________                          ____________________________

Jack W. Rudd  Jr., Mayor                                         Tammy Jo Stetler, Clerk

 


Village of Glasford Minutes


MARCH 02, 2006
 


A variance hearing requested by Ray Rademaker was convened at 6:30pm. In attendance were Clerk Tammy Jo Stetler, Trustees Kingsley, Whaley, and Wall. Also in attendance was Ray Rademaker. Trustee Whaley was Protem Mayor in Mayor Rudd’s absence.

Rademaker requested a variance for setback regarding the construction of a new garage located on the north side of 206 E. Sixth Street. Garage would be accessible from the alley.

Motion to grant variance made by Kingsley, 2nd by Whaley. Roll call . . . all ayes to follow.

Motion for adjournment was made by Wall, 2nd by Kingsley. Meeting was adjourned at 7:40pm.

 

 

 

 

__________________________                          ____________________________

Jack W. Rudd  Jr., Mayor                                         Tammy Jo Stetler, Clerk

 


VILLAGE OF GLASFORD MINUTES

 

MARCH 16, 2006


The regularly scheduled meeting of the Village Board of Glasford was convened at 7:00pm. In attendance were: Mayor Rudd, Trustees Merle Allen, Randy Beecham, Dana Deal, John T. Kingsley, John Wall, Jr., and Donald Whaley. Also in attendance were John Rudd, Attorney Thomas Trager, Chief Mark Harper, Maintenance Supt. Gary Williams and Water/Sewer Supt. Harold Roberts. Trustee Deal acted as Clerk/Treasurer protem in the absence of Clerk/Treasurer Tammy Jo Stetler.

Reading of previous month minutes waived due to absence of Clerk Stetler.

John Rudd informed Board of water leak that occurred at his property at 103 E. Sixth Street. Discussion followed. Roberts reported to Board that water was shut off 2 years ago. Mr. Rudd requested from the Board reimbursement for damaged dry wall material costing approximately $400.00.

Motion to pay for damages made by Kingsley, 2nd by Whaley. Roll call…(Nay) - Allen, (Nay) – Wall, (Nay) – Beecham, (Aye) - Whaley, (Aye) - Kingsley, (Aye) – Deal. Vote resulted in tie, Mayor Rudd voted nay to break tie. Motion denied.

Chief Harper -- Police Report Presented & Accepted.

Motion to pass Ordinance No. 2006-02 AMENDING TITLE 18, ZONING, TO PROVIDE FOR FEES AUTHORIZED BY CHAPTER 18-56 OF THE CODE OF ORDINANCES OF THE VILLAGE OF GLASFORD 1987, AS AMENDED, made by Whaley, 2nd by Deal. Roll call…all ayes to follow.

Treasurer’s Report presented and accepted.

Motion to pay bills and transfer $2500 to Police fund made by Kingsley, 2nd by Deal. Roll call…all ayes to follow.

Board presented and opened Mowing bids for 2006: #1 Jerry Wolfe - $65 per mow; and #2 Jake Stetler - $60 per mow. Stetler’s bid rejected. Motion to accept Wolfe’s bid made by Wall, 2nd by Allen. Roll call…all ayes to follow.

Williams presented estimate from Peoria County Highway Department to resurface streets for the 2006 season. Discussion followed.

Williams requested permission to get bids on spray patching streets. Permission granted.

Williams requested permission to have four trees removed that are on Village property. Permission granted.

Williams -- Maintenance report presented and accepted.

Roberts – Water/Sewer report presented and accepted.

Roberts advised well drilling is at 205 ft. deep with a 6 inch bore. Total depth projected to be 1250 feet deep with a 20 inch bore. Discussion followed.

Wall to contact Captain Hook on scheduling another clean-up day.

Mayor requested permission from Board for membership for Heart of Illinois Mayors Association, which cost would be $150/year. Motion made by Wall, 2nd by Deal. Roll call…all ayes to follow.

Motion to pass Resolution for Maintenance of Streets and Highways by Municipality under the Illinois Highway Code for 5/1/06 to 4/30/07 made by Wall, 2nd by Allen. Roll call…all ayes to follow.

No committee reports to present at this time.

Motion for adjournment made by Deal, 2nd by Kingsley. Roll call…all ayes to follow.

Meeting adjourned at 9:15pm.

 

 

 

 

__________________________                          ____________________________

Jack W. Rudd  Jr., Mayor                                         Tammy Jo Stetler, Clerk

 


VILLAGE OF GLASFORD MINUTES

 

MARCH 20, 2006

 

A special meeting of the Village of Glasford Board of Trustees was convened at 6:30pm. In attendance were Trustees Allen, Kingsley, and Whaley. Also in attendance were Kingston Mines’ Mayor Charlette Hancock, Guadalupe Arteaga, Lori Keith, Chief Mark Harper, and Lt. Tim Bristol. Trustee Kingsley acted as Clerk/Treasurer protem in the absence of Clerk/Treasurer Tammy Jo Stetler.

Mayor Hancock presented to Glasford Board of Trustees of Kingston Mines’ interest in contracting Glasford Police Department for ordinance enforcement and other police protection for the Village of Kingston Mines. Discussion followed.

Kingston Mines interested in contracting Glasford Police Department. Chief Harper asked what area they would cover and what time bar(s) opened and closed. Hours are 6:00am to 2:00am, but all patrol has to be out of the tavern by 2:30am.

Kingston Mines is interested in having a couple of patrols through the village and their ordinances enforced (which copies of said ordinances would be supplied to Chief Harper at a later date if needed).

Mayor Hancock said their contract expires on May 1, 2006 with the Peoria County Sheriff’s Department. Chief Harper discussed our hours in summer and winter. Harper voiced his concern on having back up for both towns, so it was suggested there would be two (2) police officers on duty to cover Kingston Mines and Glasford for back up reasons.

Ms. Arteaga mentioned having a minimum monthly payment to lower their expenses on slow months and then the price would go up for busy months. Discussion followed about proposed rates. Discussion of lowering monthly charges to $1,000 and come up with new charges and Chief Harper will submit new rates to Kingston Mines before their next board meeting on April 4, 2006.

Meeting was adjourned at 7:30pm.

 

 

 

 

 

__________________________                          ____________________________

Jack W. Rudd  Jr., Mayor                                         Tammy Jo Stetler, Clerk

 


VILLAGE OF GLASFORD MINUTES

 

APRIL 20, 2006

 

The regularly scheduled meeting of the Village Board of Glasford was convened at 7:00pm. In attendance were Mayor Rudd, Clerk Stetler, Trustees Allen, Beecham, Deal, Kingsley, Wall and Whaley. Also in attendance were Chief Harper, Water/Sewer Supt. Roberts, Maintenance Supt. Williams, Attorney Thomas Trager, James Cummings, Pastor Wilkins, Jim Ausderau, and Roger Smallwood.

Minutes from previous meeting were read and accepted.

Roger Smallwood requesting a culvert can be put in on the south side of the Masonic Lodge due to the erosion. Request denied. Also discussion on Lodge’s plans to install a sidewalk. Board informed Smallwood that the sidewalk would have to 4ft wide. Williams to level off grass to meet up with existing sidewalk.

Wall brought to the table information on Roger Mason wanting to annex nine (9) acres at the end of Tenth Street into the Village. Discussion followed. Frank Sturm is to check into EPA requirements for possible annexation. Discussion of annexing additional properties on Tenth Street not in the Village limits along with Mason’s nine (9) acres.

Jim Ausderau praised Board for new sidewalks near schools and painting curbs yellow for visibility. Ausderau requested that more police patrol before and after school. Also requested something be done about playhouse in park because of graffiti that was not kid-friendly. Discussion followed. Board decided to have playhouse removed from park. Clerk was told to see if possible for a donation to Lake Camelot Association for a bus shelter for children.

James Cummings presented to Board that disbursements from the grant fund would be issued for Layne-Western’s first invoice and Economic Development Council for Central Illinois’ second invoice. Motion for approval for transfer of funds for payment of said invoices made by Wall, 2nd by Deal. Roll call . . . all ayes to follow.

Cummings also requested that the Board approved expedition of Well #3’s water samples. Board granted request. Also, Cummings discussed that if Board is to apply for a grant for the sewer treatment plant, that the deadline is September 1, 2006. Discussion followed.

Police report presented and accepted.

Chief Harper requested permission to hire two (2) part-time officers. Board entered into executive session at 8:20pm to discuss hiring of new officers. Board exited executive session at 8:25pm. Board gave permission to hire part-time officers Beachler and Whitehead effective immediately.

Chief Harper also reported that no further correspondence has been received from Village of Kingston Mines regarding contracting the Glasford Police Department. Chief reported that he presented to Kingston Mines the following contract option for $1000/month would include 25 hours of patrol; plus $10/hr additional for ordinance work; plus $10/hr additional for court appearances.

Treasurer’s report presented and accepted.

Motion to pay bills and outstanding AmerenCIPS and BP Oil bills, made by Kingsley, 2nd by Allen. Roll call . . . all ayes to follow. Motion to permanently transfer $2,500.00 to Police Fund, made by Kingsley, 2nd by Allen. Roll call . . . all ayes to follow.

Clerk reminded Mayor and Trustees that Statements of Economic Interest were due by May 1, 2006.

Board approved Trustee Wall’s building permit application for an addition to his residence at 101 S. Barron St.

Maintenance report presented and accepted.

Water/Sewer report was presented and accepted.

No committee reports presented at this time.

Motion for adjournment was made by Allen, 2nd by Whaley. Meeting was adjourned at 8:30pm.

 

 

 

__________________________                          ____________________________

Jack W. Rudd  Jr., Mayor                                         Tammy Jo Stetler, Clerk

 


VILLAGE OF GLASFORD MINUTES

 

MAY 18, 2006

 

The regularly scheduled meeting of the Village Board of Glasford was convened at 7:00pm.  In attendance were Mayor Rudd, Clerk Stetler, Trustees Allen, Beecham, Deal, Kingsley, Wall and Whaley.  Also in attendance were Chief Harper, Water/Sewer Supt. Roberts, Maintenance Supt. Williams and James Cummings.

 

Minutes from previous meeting were read and accepted.

 

James Cummings presented to Board that disbursements from the grant fund would be issued for Layne-Western’s second invoice and Economic Development Council for Central Illinois’ third invoice.  Also, Altorfer Rentals invoice would be paid by Village to meet Village’s draw for the grant.  Motion for approval for transfer of funds for payment of said invoices made by Wall, 2nd by Allen.  Roll call . . . all ayes to follow. 

 

Police report presented and accepted.

 

Treasurer’s report presented and accepted.

 

Clerk informed Board that five (5) street lights would be installed on the Glasford Road hill.

 

Board approved Village to supply Memorial Day Parade with soda.

 

Motion to retain Mark Harper as Police Chief, Thomas Trager as Village attorney, and Frank Sturm as Village engineer made by Allen, 2nd by Kingsley.  Roll call . . . all ayes to follow.

 

Motion to pass Ordinance 2006-04 Annual Appropriation made by Allen, 2nd by Kingsley.  Roll call . . . all ayes to follow.

 

Clerk informed Board that she will be on vacation from May 14 to May 20, 2006.  Kathy Keefauver will be covering the office and June 15, 2006 board meeting in Clerk’s absence. 

 

Motion to pay bills and outstanding AmerenCIPS, Jerry Wolfe’s Mowing and BP Oil bills, made by Kingsley, 2nd by Allen.  Roll call . . . all ayes to follow.   Motion to permanently transfer $3,000.00 to Police Fund, made by Kingsley, 2nd by Allen.  Roll call . . . all ayes to follow.

 

Maintenance report presented and accepted.

 

Williams requested permission from the Board to purchase tires for the pick-up truck and unmarked police car.  Permission granted.

 

Williams presented two (2) estimates for patching streets:  Ace in the Hole for $1845 and Midwest Asphalt Repair for $3000.  Discussion followed.  Board accepted the estimate from Ace in the Hole.

 

Williams presented estimate from Bull’s Tree Service for four (4) trees at $1855.  Discussion followed.  Board approved hiring Bull’s to cut down said trees.

 

Water/Sewer report was presented and accepted.

 

Roberts requesting that a sand filter be installed when Well #3 is operational.  Discussion followed.  Roberts to talk to Engineer Sturm and report back at next meeting.

 

No committee reports presented at this time.

 

Motion for adjournment was made by Deal, 2nd by Beecham.  Meeting was adjourned at 8:25pm.

 

 

 

__________________________                          ____________________________

Jack W. Rudd  Jr., Mayor                                         Tammy Jo Stetler, Clerk

 


VILLAGE OF GLASFORD MINUTES

 

JUNE 15, 2006

 

The regularly scheduled meeting of the Village Board of Glasford was convened at 7:00 pm.  In attendance were Trustees Allen, Beecham, Deal, Kingsley, Wall and Whaley.  Absent were Mayor Rudd and Clerk/Treasurer Stetler.  Trustee Whaley acted as Mayor protem in the absence of Mayor Jack Rudd, Jr.  Part-time Clerk, Kathy Keefauver, acted as Clerk protem in the absence of Clerk/Treasurer Tammy Jo Stetler.  Also in attendance were Chief Harper, Water/Sewer Supt. Roberts, Maintance Supt. Williams and Angela Patterson, John Richmond, Herman Waghoft and Roger Smallwood.

 

Minutes from previous meeting were read and accepted.

 

Angela Patterson presented building permit application for new garage to be built at 401 E Oakley. Discussion followed.  Permit approved.

 

Patterson also requested improvement of sidewalk located adjacent to her property.  Trustee Wall gave her a name of a contractor for an estimate.  Village will pay only for the concrete.  Trustee Wall to contact her at a later date.

 

John Richmond from Alpha Park Library presented to Board various aspects of the library and what is coming up for the library.

 

Herman Wagehoft with Captain Hook presented bill for $1767.82 from the June 3, 2006 cleanup day.  Wagehoft informed Board that nine (9) dumpsters were used and 8.86 tons of waste was removed.  Board approved payment of said bill.

 

Roger Smallwood presented status on sidewalk located by Masonic Lodge.  Discussion followed.  Smallwood requested the Village to put it back the way it was or change it.  Board agreed to restore sidewalk to original form.

 

Jim Cummings from EDC for Central Illinois presented to Board information for sewer plant grant. There would only be $15,000 available from said grant in the event the Village qualified for such grant.  Discussion followed.  Matter tabled until July Board meeting.

 

Police report presented and accepted. 

 

Chief Harper presented to Board the possibility of grant for new computer for squad car grant is first come first serve, it would be a 75/25% split, and our portion would be $2800.00 for a $12,000.00 computer.

 

Chief Harper requested that on July 4th two (2) officers work. Permission granted. 

 

Chief Harper presented temporary leave of absence for Officer Bristol.

 

Chief Harper informed Board that the Peoria County Sheriff’s Contract for Dispatch services will increase 5% increase from last year. 

 

Chief Harper informed Board on status of dashboard camera for squad car and presented a proposal from Supreme Radio Communications.  Discussion followed and matter tabled until July Board meeting. 

 

Treasurer Report presented and accepted.  Motion to pay bills and outstanding AmerenCIPS, BP Oil, Nextel and Jerry Wolfe mowing bills made by Wall, 2nd by Allen.  Roll call ..all ayes to follow.

 

Maintenance Report presented and accepted.     

 

Williams informed Board that Ace in the Hole will be doing patchwork on Saylor Street and other Village streets the upcoming week.  Also, discussion on which street is to be paved Third or Sixth Street?  Williams informed Board that Sixth Street is in greater need and members are to review streets before next Board meeting for decision.

 

Discussion on progress of sidewalk on Oakley Street.  After project is completed, there will be a sidewalk from Saylor Street to Glasford Road.

 

Williams informed Board of progress of seal coating of Fourth, Hickory and Plum Streets.  Discussion followed.

Water & Sewer report presented and accepted.

 

Roberts informed Board that Well # 3 failed initial testing. The radium was above EPA standards.  Discussion followed.  Board agreed for special meeting with Layne-Western to discuss the next steps for project. 

 

Motion to pass Ordinance 2006-05 re: Prevailing Wage made by Allen, 2nd by Whaley.  Roll call..all ayes to follow.

 

Motion to pass Ordinance 2006-06 AN ORDINANCE IMPLEMENTING A TAX ON ALL PERSONS ENGAGED IN THE BUSINESS OF DISTRIBUTING, SUPPLYING, FURNISHING OR SELLING GAS FOR CONSUMPTION WITHIN THE CORPORATE LIMITS OF THE VILLAGE OF GLASFORD, ILLINOIS made by Beecham 2nd by Deal. Roll call ..all ayes to follow.

 

Motion to pass Ordinance 2006-07 AN ORDINANCE OF THE VILLAGE OF GLASFORD, ILLINOIS, A MUNICIPAL CORPORATION, PROVIDING FOR A METHOD OF COLLECTING TAXES FOR THE PRIVILEGE OF USING ELECTRICITY BASED UPON KILOWATT-HOUR USAGE OF INDIVIDUAL CUSTOMERS made by Beecham 2nd by Wall. Roll call ..all ayes to follow.

 

No committee reports presented at this time.

  

Motion for adjournment made by Deal, 2nd by Kingsley.  Roll call. . . all ayes to follow. 

 

Meeting adjourned at 8:37pm.

 

 

 

 

__________________________                          ____________________________

Jack W. Rudd  Jr., Mayor                                         Tammy Jo Stetler, Clerk

 


VILLAGE OF GLASFORD MINUTES

 

JUNE 29, 2006

 

A special meeting regarding status of Well #3 of the Village of Glasford Board of Trustees was convened at 6:05pm.  In attendance were Mayor Rudd, Clerk Stetler Trustees Allen, Beecham, Deal, Kingsley, Wall and Whaley.  Also in attendance were Nick Winkelmann and Chris Peschang from Layne-Western, Engineer Frank Sturm, James Cummings, Kathy Keefauver, Pat Gollon, Mr. & Mrs. Mike Coats, Mr. & Mrs. Erby, Jay Conrad and Pastor Wilkins.

 

The purpose of this meeting was to explore what options the Village has since the initial testing on Well #3 failed EPA standards.

 

Winkelmann & Peschang presented to Board presentation and video regarding the drilling of Well #3. Viewing of tape followed.  After viewing of the tape, discussion followed regarding options available to the Village in the event the next set of tests do not pass EPA standards.

 

Discussion followed.  There is a bridge at 952 feet and numerous fractures up to that point.  Tests came back with high radium levels which are related to fractures in the radiation bearing formation.  Layne-Western reps explained water formations and related information.  Answered questions from guests in the audience.

 

The following options were discussed:

 

            1.         Best option - Put bennonite in well to seal up bridge and purge water for a week or more, then retest water.  Cost would be around $15,000.

 

            2.         Reverse Osmosis - which would cost a lot of money, take a lot of power and produce a lot of waste.

 

            3.         RSC – which is where a resin adheres to the radium and the waste is shipped to a nuclear dumpsite.  Would need to be changed about every five (5) years and would cost around $85,000.

 

            4.         Ion Exchange – which is the most cost effective.

 

            5.         Install an HMO Plant – which would pretreat water with Laynox and cost would be around $100,000.

 

Motion to pump Well #3 according to option #1 made by Wall, 2nd by Kingsley.  Roll call . . . all ayes to follow.

 

Motion to adjourn made by Wall, 2nd by Allen.  Roll call . . . all ayes to follow.

 

Meeting was adjourned at 7:25pm.

 

 

 

__________________________                          ____________________________

Jack W. Rudd  Jr., Mayor                                         Tammy Jo Stetler, Clerk

 


VILLAGE OF GLASFORD MINUTES

 

JULY 20, 2006

 

The regularly scheduled meeting of the Village Board of Glasford was convened at 7:00pm.  In attendance were Mayor Rudd, Clerk Stetler, Trustees Allen, Beecham, Kingsley, Wall and Whaley.  Also in attendance were Chief Harper, Water/Sewer Supt. Roberts, Maintenance Supt. Williams, Attorney Thomas Trager, Kurt Butler and Bob Mathews.

 

Minutes from previous meeting were read and accepted.

 

Kurt Butler asked Board if Village pays for the concrete he would pay for the labor on the installation of a sidewalk on the east side of his property.  Board approved request.

 

Bob Mathews asked Board of the new utility ordinance that was passed in June.  Board explained to Mathews that this was a measure to generate more funds for the Village due to rising costs to operate the Village.  This decision to pass the said ordinance was so property taxes would not be increased, because once property taxes are raised, they cannot be lowered.  Whereas, this ordinance can be repealed at a later date if needed.  The average increase will be $5.00 to $10.00 per customer per month.

 

Williams presented Board with an update on sidewalks.  Also, Williams requested clarification on what Village was responsible for regarding the sidewalk along the Masonic Lodge’s property.  Board informed Williams that the Village would pay for the concrete for 4ft of the width of the sidewalk and the remaining costs would be the Lodge’s responsibility.

 

Williams presented request from Chet McCoy to blacktop driveway and alley if McCoy pays for all costs.  Board agreed to request under the conditions that McCoy understands that Village will not maintain it and if utility repair is needed in future, Village will not pay for damages done to the blacktop.

 

Williams requested permission to stripe parking spaces on Main Street.  Permission granted.

 

Williams requested permission for Eagle Lawncare to mow north drainage ditch with swing-arm mower.  Permission granted.

 

Police report presented and accepted.

 

Treasurer’s report presented and accepted.

 

Clerk requested a deposit policy be implemented for water/sewer services to help cover costs due to nonpayment of water/sewer bills.  Discussion followed.  Request denied.

 

Motion to pay bills and outstanding AmerenCIPS, Jerry Wolfe’s Mowing and BP Oil bills, made by Beecham, 2nd by Kingsley.  Roll call . . . all ayes to follow.   Motion to permanently transfer $3,500.00 to Police Fund, made by Beecham, 2nd by Kingsley.  Roll call . . . all ayes to follow.

 

Maintenance report presented and accepted.

 

Water/Sewer report was presented and accepted.

 

Roberts presented to Board update on Well #3 progress.  Tests will be performed on 7/25/06 and the pump will be shut off until the tests results are received. 

 

Roberts requested permission to cap the water line off on S. Glasford Road near 10309 S. Glasford Road.  Permission granted.

 

No committee reports presented at this time.

 

Motion for adjournment was made by Allen, 2nd by Kingsley.  Meeting was adjourned at 8:37pm.

 

 

 

 

__________________________                          ____________________________

Jack W. Rudd  Jr., Mayor                                         Tammy Jo Stetler, Clerk

 


Village of Glasford Minutes


AUGUST 17, 2006

 

The regularly scheduled meeting of the Village Board of Glasford was convened at 7:00pm.  In attendance were Mayor Rudd, Clerk Stetler, Trustees Allen, Beecham, Kingsley, Wall and Whaley.  Also in attendance were Chief Harper, Water/Sewer Supt. Roberts, and Maintenance Supt. Williams.

 

Minutes from previous meeting were read and accepted.

 

Police report presented and accepted.

 

Treasurer’s report presented and accepted.

 

Clerk to get quote from Sir Lionel Catering for 2007 Associates Appreciation Dinner and present quote at September 21, 2006 board meeting.

 

Motion to pay bills and outstanding AmerenCIPS, BP Oil, Jerry Wolfe bills was made by Beecham, 2nd by Allen.  Roll call . . . all ayes to follow.   Motion to permanently transfer $2,600.00 to Police Fund, made by Beecham, 2nd by Allen.  Roll call . . . all ayes to follow.

 

Maintenance report presented and accepted.

 

Williams presented to Board the estimate for street striping from Ace Striping of $3500.  Board told Williams to get a few more estimates and report to Trustee Allen.

 

Water/Sewer report presented and accepted.

 

Roberts reported that as of meeting date, tests for Well #3 have not come back from the State and that Layne-Western wants to hold a special meeting in the near future.

 

Roberts requested Bryant Parker be hired as CO-OP student through Illini Bluffs High School.  Board granted request.

 

Trustee Wall presented Staley & Staley bill for concrete regarding Masonic Lodge sidewalk for $869.00.  This amount represents 207 feet which was Village’s responsibility.  Clerk informed Board that the Village is tax-exempted and the payment of said bill would reflect exemption.  Motion to pay bill made by Wall, 2nd by Allen.  Roll call . . . all ayes to follow.

 

No committee reports presented at this time.

 

Motion for adjournment was made by Wall, 2nd by Kingsley.  Meeting was adjourned at 7:50pm.

 

 

 

 

__________________________                          ____________________________

Jack W. Rudd  Jr., Mayor                                         Tammy Jo Stetler, Clerk

 


ILLAGE OF GLASFORD MINUTES

 

SEPTEMBER 21, 2006 

 

A special meeting regarding status of Well #3 of the Village of Glasford Board of Trustees was convened at 6:00pm.  In attendance were Mayor Rudd, Clerk Stetler, Trustees Allen, Deal, Kingsley, Wall and Whaley.  Also in attendance were Jim Groose, Peter Bong and Chris Peschang from Layne-Western, Engineer Frank Sturm, James Cummings, Cheryl Monks, Bill Webb and Tom Webb.

 

The purpose of this meeting was to discuss options the Village has since the initial testing on Well #3 failed EPA standards.

 

Jim Groose presented to the Board three (3) options to treat the water from Well #3.  Discussion followed regarding which option would be feasible financially presently and in the future.  Pilot testing would need to be done and the projected time to complete process from start to finish would be approximately one year.

 

Motion to adjourn made by Wall, 2nd by Allen.  Roll call . . . all ayes to follow.

 

Special meeting was adjourned at 7:05pm.

 

**********************************************************************************************************************************

 

The regularly scheduled meeting of the Village Board of Glasford was convened at 7:15pm.  In attendance were Mayor Rudd, Clerk Stetler, Trustees Allen, Deal, Kingsley, Wall and Whaley.  Also in attendance were Chief Harper, Water/Sewer Supt. Roberts, Maintenance Supt. Williams, Engineer Frank Sturm, James Cummings, Cheryl Monks, Bill Webb and Tom Webb.

 

Minutes from previous meeting were read and accepted.

 

Cheryl Monks asked questions regarding municipal tax on electricity use.  Discussion followed.

 

Bill Webb and Tom Webb representing Lancaster Masonic Lodge presented to Board final bill for concrete for new construction of sidewalk on Oak Street in front of Lodge.  Discussion followed. 

 

James Cummings presented status of grant since Well #3 failed EPA testing.  Discussion followed.

 

Frank Sturm presented to Board options regarding water treatments for Well #3.  Discussion followed.  Sturm to look into pilot testing and report back future meeting.

 

Police report presented and accepted.

 

Treasurer’s report presented and accepted.

 

Clerk informed Board of donation from Glasford Area Boosters to be used for Christmas lights for the Village.  Clerk told to put a thank you ad in Glasford Gazette.

 

Clerk requested permission to purchase candy and refreshments for Halloween Parade on October 31, 2006.  Requested granted.

 

Clerk presented estimate from Sir Lionel Catering regarding 2007 Associates Appreciation Dinner.  Discussion followed.  Board decided Associates Appreciation Dinner would not continue next year.

 

Motion to pay bills and outstanding AmerenCIPS, BP Oil, Jerry Wolfe bills was made by Kingsley, 2nd by Deal.  Roll call . . . all ayes to follow.   Motion to permanently transfer $5,000 to Police Fund, made by Kingsley, 2nd by Deal.  Roll call . . . all ayes to follow.

 

Maintenance report presented and accepted.

 

Water/Sewer report presented and accepted.

 

No committee reports presented at this time.

 

Motion for adjournment was made by Kingsley, 2nd by Deal.  Meeting was adjourned at 9:05pm.

 

 

 

 

__________________________                          ____________________________

Jack W. Rudd  Jr., Mayor                                         Tammy Jo Stetler, Clerk

 


Village of Glasford Minutes


OCTOBER 19, 2006

 

The regularly scheduled meeting of the Village Board of Glasford was convened at 7:15pm.  In attendance were Mayor Rudd, Clerk Stetler, Trustees Allen, Beecham, Kingsley, Wall and Whaley.  Also in attendance were Chief Harper, Water/Sewer Supt. Roberts, Maintenance Supt. Williams, Attorney Michael Waters, CPA Phil Michael, Bill & Linda Boswell, David Leach & Guest.

 

Minutes from previous meeting were read and accepted.

 

Bill Boswell requested of Board explanation of Ordinance Violation notice he received.  Discussion followed.  Board informed Boswell to remove posts along alley and replace with some type of fence in accordance with Ordinance specifications.

 

David Leach voiced safety concern of the posts placed along Boswell’s property line along alleyway.  Discussion followed.

 

CPA Michael presented April 30, 2006 Audit.  Discussion followed.  Audit accepted.

 

Attorney Waters presented to Board requirements to purchase back 204 E. Fourth Street for back taxes and interest from Charles Bellemy.  Motion to authorize purchase of 204 E. Fourth St., Property ID# 19-22-309-005 in the amount of $2623.11 made by Wall, 2nd by Kingsley.  Roll call . . . all ayes to follow.

 

Board approved Lancaster Lodge’s building permit application to add a storage shed along the north side building located at 108 S. Oak Street.

 

Police report presented and accepted.

 

Treasurer’s report presented and accepted.

 

Motion to pay bills and outstanding AmerenCIPS, BP Oil, Jerry Wolfe bills was made by Wall, 2nd by Kingsley.  Roll call . . . all ayes to follow.   Motion to permanently transfer $2,000 to Police Fund, made by Wall, 2nd by Kingsley.  Roll call . . . all ayes to follow.

 

Maintenance report presented and accepted.

 

Water/Sewer report presented and accepted.

 

No committee reports presented at this time.

 

Motion for adjournment was made by Wall, 2nd by Allen.  Meeting was adjourned at 8:45pm.

 

 

 

 

__________________________                          ____________________________

Jack W. Rudd  Jr., Mayor                                         Tammy Jo Stetler, Clerk

 


Village of Glasford Minutes


NOVEMBER 9, 2006

 

A special meeting regarding water treatment options of the Village of Glasford Board of Trustees was convened at 6:12pm.  In attendance were Mayor Rudd, Trustees Allen, Beecham, Deal, Kingsley, Wall and Whaley.  Also in attendance were Engineer Frank Sturm and Harold Roberts.  Trustee Deal acted as Treasurer/Clerk Protem in the absence of Treasurer/Clerk Stetler.

 

The purpose of this meeting was options presented by Sturm for water treatment for the Village of Glasford. 

 

The following options were discussed:

 

            1.         Reverse Osmosis.  Discussion followed.  Board agreed this is not an option.

 

            2.         Lime Softening.  Discussion followed.  Board agreed this is not an option.

 

            3.         Ion Exchange.  Discussion followed.  Capital cost would be approximately $400,000 to $410,000.  Operation and maintenance would cost approximately $19,000 per year.  A pilot study would cost $17,500.

 

            4.         HMO.  Discussion followed.  Obtained quotes from GASVODA and Layne-Western.                        Prices for installation ranged from $397,000 to $435,000.  Operation and maintenance costs would average $5500 per year.

 

            5.         Radium Selective Media.  Discussion followed.  Obtained quotes from WRT and Process Tech.  Initial installation would cost approximately $92-93,000.  Both quotes had additional costs for yearly maintenance.

 

Decision on which treatment option to go with, tabled until regular Board meeting on November 16, 2006.

 

Motion to adjourn made by Wall, 2nd by Allen.  Roll call . . . all ayes to follow.

 

Meeting was adjourned at 7:07pm.

 

 

 

 

 

__________________________                          ____________________________

Jack W. Rudd  Jr., Mayor                                         Tammy Jo Stetler, Clerk

 


Village of Glasford Minutes


NOVEMBER 16, 2006

 

The regularly scheduled meeting of the Village Board of Glasford was convened at 7:00pm.  In attendance were Mayor Rudd, Clerk Stetler, Trustees Beecham, Deal, Kingsley, Wall and Whaley.  Also in attendance were Chief Harper, Water/Sewer Supt. Roberts, Engineer Frank Sturm, Bill Boswell, Dick Shurts, Sean Frevert, and James Cummings.

 

Minutes from previous meeting were read and accepted.

 

Bill Boswell presented to Board pictures of newly constructed fence along alley adjacent to his home. 

 

Dick Shurts requested permission for Mother’s Bar & Grill to stay open later on New Year’s Eve.  Discussion followed.  Village bars are to close at 2:00am, no one to enter bar after such time, and once someone leaves the bar they cannot be allowed to re-enter bar.  Clerk to inform 4 Corners Tap of the same.

 

Dick Shurts requested permission for Mother’s Bar & Grill to stay open on Super Bowl Sunday which falls on February 4, 2007.  Discussion followed.  Village bars can open at Noon on 2/4/07 and be closed at 12:00am.  Clerk to inform 4 Corners Tap of the same.

 

Frank Sturm and James Cummings advised Board of financing needs for the water treatment facility.  Discussion followed.

 

Motion to accept financing for Water Treatment Facility presented November 9, 2006, by Layne Financial, a division of Layne Christensen Company, Mission Woods, Kansas 66205 to finance water treatment system for the Village of Glasford, which would be constructed by Layne Christensen Western, d/b/a Layne-Western for the total sum of $400,000 financed Layne Financial, payable in equal annual installments of $44,420.28, which includes principal and simple annual interest at 4.72% per year.  The first payment would be September 11, 2007, and the final payment to be September 11, 2018.  The payments are to be made from and secured by the revenue from the Glasford Water Works, a municipal water works owned by the Village of Glasford.  This is to be considered an emergency as the Illinois Environmental Protection Agency is requiring the Village to do something immediately because of certain elements that are in the water supply found in the new well and therefore the health, safety and welfare of the citizens of the Village of Glasford, and is therefore in the best interest of the Village to enter into a construction contract of the water treatment facility satisfactory to the Corporate Authorities of the Village of Glasford.  The said contract for the construction of the water treatment facility will not exceed the total sum of $400,000 to be financed by Layne Financial, according to the terms approved by the Village Corporate Authorities.  The Mayor/President is authorized to negotiate and enter into said contract authorized herein made by Wall, 2nd by Kingsley.  Roll call . . . all ayes to follow.  Clerk presented Trustee Allen’s written absentee aye vote to Board.

 

Police report presented and accepted.

 

Treasurer’s report presented and accepted.

 

Clerk requested permission to purchase holiday turkeys from C&M Market for Village employees.  Board approved.

 

Clerk requested permission to purchase fire-proof filing cabinet.  Board approved.

 

Clerk requested permission to place season greetings ad in Glasford Gazette.  Board approved.

 

Clerk requested permission to donate $100 to IBHS Senior Citizens Christmas Program.  Board approved.

 

Motion to pay bills and outstanding AmerenCIPS and BP Oil bills was made by Kingsley, 2nd by Beecham.  Roll call . . . all ayes to follow.   Motion to permanently transfer $2,500 to Police Fund, made by Kingsley, 2nd by Beecham.  Roll call . . . all ayes to follow.

 

No maintenance report presented due to absence of Williams.

 

Water/Sewer report presented and accepted.

 

Trustee Deal presented his resignation as Village Board Trustee effective November 17, 2006.

 

Mayor Rudd appointed Sean Frevert to fill Trustee Deal’s vacant position. 

 

Motion to accept resignation of Trustee Deal and accept appointment of Sean Frevert made by Wall, 2nd by Kingsley.  Roll call . . . all ayes to follow.

 

No committee reports presented at this time.

 

Motion for adjournment was made by Kingsley, 2nd by Beecham.  Meeting was adjourned at 8:35pm.

 

 

 

 

 

__________________________                          ____________________________

Jack W. Rudd  Jr., Mayor                                         Tammy Jo Stetler, Clerk

 


Village of Glasford Minutes


DECEMBER 6, 2006

 

A special meeting regarding proposed water treatment facility of the Village of Glasford Board of Trustees was convened at 10:30am.  In attendance were Clerk Stetler, Trustees Allen, Beecham, and Frevert.  Also in attendance were Engineer Frank Sturm, Chris Peschang, James Groose and Harold Roberts.  Trustee Allen acted as Mayor Protem in the absence of Mayor Rudd.

 

The purpose of this meeting was for Layne-Western to present building specs for the proposed water treatment facility for the Village of Glasford.  Discussion followed.  Groose and Peschang answered questions presented by Board and Engineer.

 

Board agreed that proposed building specs to be approved or denied at next Village Board Meeting on December 21, 2006.

 

 

Motion to adjourn made by Beecham, 2nd by Frevert.  Roll call . . . all ayes to follow.

 

Meeting was adjourned at 12:35pm.

 

 

 

 

__________________________                          ____________________________

Jack W. Rudd  Jr., Mayor                                         Tammy Jo Stetler, Clerk

 


Village of Glasford Minutes


DECEMBER 21, 2006

 

The regularly scheduled meeting of the Village Board of Glasford was convened at 7:00pm.  In attendance were Mayor Rudd, Clerk Stetler, Trustees Allen, Beecham, Frevert, Kingsley, Wall and Whaley.  Also in attendance were Chief Harper, Water/Sewer Supt. Roberts, Streets & Maintenance Supt. Williams, Engineer Frank Sturm, Attorney Thomas Trager, James Cummings, Illini Bluffs Consolidated School District Representatives Ross Fink, Dennis Brown, Cody Mitzerfelt, Randy Stueve, David Rudd, and John Henderson.

 

Minutes from previous meeting were read and accepted.

 

Illini Bluffs Consolidated School District representatives requested from the Board that the school district be exempted from the municipality tax which was implemented in September 2006.  Discussion followed and matter to be tabled for four (4) months.

 

Frank Sturm and James Cummings updated Board on the water treatment facility.  Discussion followed.

 

Motion to enter into water treatment facility project and pilot agreement with Layne-Western made by Wall, 2nd by Kingsley.  Roll call . . . all ayes to follow.

 

Police report presented and accepted.

 

Treasurer’s report presented and accepted.

 

Motion to pay bills and outstanding AmerenCIPS, Leak Detection Services and BP Oil bills was made by Wall, 2nd by Kingsley.  Roll call . . . all ayes to follow.   Motion to permanently transfer $4000 to Police Fund, made by Wall 2nd by Kingsley.  Roll call . . . all ayes to follow.

 

Motion to pass Ordinance No. 2006-08 Tax Levy Ordinance.

 

Maintenance report presented and accepted.

 

Water/Sewer report presented and accepted.

 

No committee reports presented at this time.

 

Motion for adjournment was made by Allen, 2nd by Beecham.  Meeting was adjourned at 8:45pm.

 

 

_________________________________                      __________________________________

Jack Rudd, Jr., Mayor                                                          Tammy Jo Stetler, Village Clerk

 

   
 

   

 

   

 

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P.O. Box 140, Glasford, Illinois 61533  phone: 309-389-5152  fax: 389-5154